Talentify
Administrative Assistant
This job is now closed
Job Description
- Req#: JP-005623641
- Issue, distribute, and maintain controlled documents and forms.
- Enter data for test reports and all other quality, production, and test reports.
- Maintain product files and test reports.
- Track and maintain calibration reports and logs for testing instruments.
- Maintain trading sales purchase orders and test reports.
- Order supplies necessary for processing paperwork.
- Maintain documentation distribution lists and archived files.
- Ensure proper maintenance of equipment such as fax machines, copy machines, printers, and PCs.
- Track and maintain chemical analysis results.
- Observe and report any safety hazards within the department to the QA Manager.
- Maintain and order necessary departmental supplies.
- Receive and log Daily Concern Reports.
- Manage and maintain plant manuals.
- Review, scan, and manage all plant training records.
- Minimum of 1 year of administrative experience, preferably in manufacturing or distribution.
- Experience with Microsoft Office Suite.
- Proficiency in Excel.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Strong verbal communication skills, with the ability to speak effectively before groups of customers or employees.
Job Title: Data Entry Clerk
Job Description
We are seeking a diligent and detail-oriented Administrative Assistant responsible for managing and maintaining a variety of controlled documents and forms. This role involves data entry of test reports and quality documentation, maintaining product files, and tracking calibration reports for testing instruments.
Responsibilities
Essential Skills
Additional Skills & Qualifications
Work Environment
The position offers a flexible start time of 7:30, 8:00, or 8:30 AM, with an 8.5-hour workday, including a half-hour lunch break. The role is based in a cubicle within a lab located in a manufacturing plant. You will be part of a team of five people and will report to the QA supervisor.
Job Type & Location
This is a Contract to Hire position based out of Florham Park, New Jersey.
For immediate consideration, please email your most updated resume along with your availability for a 5-minute call to carendas @actalentservices.com
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)Workplace Type
This is a fully onsite position in Florham Park,NJ.
Application Deadline
This position is anticipated to close on Oct 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
About the company
Notice
Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at accessibility@talentify.io or 407-000-0000.
Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.
An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report. NYC applicants may request an alternative process or accommodation at aedt@talentify.io or 407-000-0000.