• Job Description

  Req#: 4369658
  EXAMINATION INFORMATION:

  Examination Number: 9-0438-I, Job Bulletin Number: 24-10

  
  

  TYPE OF RECRUITMENT:

  Open Competitive Job Opportunity

  
  

  APPLICATION PROCESS:

  LACERA requires all applications to be submitted online.

  
  

  APPLICATION FILING PERIOD:

  We are accepting applications starting TUESDAY, AUGUST 6 , 2024. This recruitment will remain open until the needs of the service are met and is subject to closure without notice.

  
  

  ________________________________________________________________________

  
  WHO WE ARE:
  The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $75+ billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County employees and their beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, outside districts, and County employees.

  
  

  LACERA is one of the largest county retirement associations in the United States with over 184,000 members. Our membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County.

  If you are interested in being part of this rewarding team, LACERA invites you to apply!

  
  

  LACERA offers comprehensive benefits options including a cafeteria benefit plan, annual leave, defined benefit retirement plan, Deferred Compensation Plan (457), 13 paid holidays per year, savings plan, a hybrid work schedule, tuition reimbursement and a ride share program!

  
  

  ABOUT THE POSITION:
  The Administrative Assistant provides administrative support to one (1) or more manager(s), supervisor(s), or staff of a LACERA division or section performing routine and occasionally complex assignments.
  
  

  Vacancy Information:
  There is currently one (1) vacancy in the Member Services Division, however, the resulting eligible list for this examination may be used to fill other vacancies throughout LACERA as they occur.

  
  

  Work Schedule:

  This full-time position may be required to work a 5/40 schedule (e.g. an eight (8) hour day, Monday through Friday) for at least the first six (6) months of employment.

  
  

  Positions allocable to the Administrative Assistant, LACERA position perform routine administrative support assignments following prescribed, detailed procedures and guidelines, referring to a supervisor for more complex assignments. Incumbents generally work independently and may have the authority to set priorities within guidelines and prescribed procedures at the discretion of the supervisor.
  
  Click on the link below to view the complete job description and benefits information for this classification: Administrative Assistant, LACERA. MINIMUM REQUIREMENTS:
  Three (3) years of experience performing specialized responsible clerical work requiring a knowledge of specialized subject matter and the use of initiative and judgement within procedural and policy limits.
  
  Keyboarding Rate Requirement:
  Ability to type at the rate of 40 net words per minute.
  
  

  License:

  A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
  
  Physical Expectations:
  2– Light: This job requires light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. ASSESSMENT PROCESS:
  Our office will review your application to verify you've met the requirements after your assessments have been completed and scored. Only the names of candidates whose qualifications were verified will be shared with the hiring managers. If it is determined that you do not meet the requirements, you may receive a disqualification notice even after receiving a passing score on the exam or being placed on the eligible list.
  
  MULTIPLE CHOICE ASSESSMENT:
  The examination will consist of a multiple-choice test, weighted at 100%, assessing:
  
  

  • Clerical Skills, Basic Computer Skills, Basic Office Mathematics, Customer Service Skills, Scheduling, Written Communication, Reading Comprehension, and Attention to Detail

  MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.
  
  Test scores cannot be given over the phone.
  
  APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
  
  

  IMPORTANT TYPING TEST INFORMATION**
  A qualifying performance typing test of 40 net words per minute will be required of candidates who have not held a typing position at LACERA and/ or in the service of the County of Los Angeles. Only those candidates who pass the typing test will be eligible to continue in the selection process.
  

  The following candidates are NOT required to take the County typing test:

  • Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of LACERA, the County of Los Angeles and/or Los Angeles Superior Court.

  OR

  • Those candidates who have taken and passed a LACERA and/or Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email to humanresources@lacera.com within seven (7) calendar days from the last day of fling.

  
  EXAMINATION NOTIFICATIONS:
  All selection invitations (e.g. oral, performance, written, etc.) and/or special notices will be sent to candidates via email to the email address provided on the official application only. Ensure your email address is correct at the time of filing. Please add jray@lacera.com, info@governmentjobs.com , humanresources@lacera.com and staff@iopredict.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
  
  DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position.
  
  LACERA/Los Angeles County will not consider claims of not viewing or not receiving notification to be a valid reason for late test administration or rescheduling of a test component.
  
  TEST PREPARATION

  • Study guides and other test preparation resources are available to help candidates prepare for employment tests. While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary.
  • An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/. Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.

  TESTING ACCOMMODATION
  If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application.

  Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

  ELIGIBILITY INFORMATION:
  The names of candidates receiving a passing grade will be placed on the eligible register for a period of twelve (12) months following the date of promulgation.
  
  Candidate(s) who complete the examination process with acceptable results will be considered by the Departments' hiring authority. A selection interview may be conducted to determine the candidate's fit for the position. Upon an employment offer, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation.
  
  APPLICATION AND FILING INFORMATION:
  Applications must be submitted online only. We will start receiving applications starting Tuesday, August 6, 2024, at 9:00 a.m. (PT).
  
  

  Plan to submit your online application well in advance as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on http://www.governmentjobs.com, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

  
  Any additional documents, if any, must be received at the time of filing or within seven (7) calendar days from the last day of application filing. If you are unable to attach documentation to your online application, you may email it to humanresources@lacera.com . Please ensure to reference your attachment by writing your full name, examination title, and examination number on the subject of your email.
  
  NOTE: The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements. Fill out your application completely including the required Supplemental Questions detailing experience relating to the Minimum Requirements. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid.

  
  

  If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application, and you may be disqualified.

  Resumes will not be accepted in lieu of the completed application or supplemental questionnaire.

  Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com
  
  SPECIAL INFORMATION:
  No Sharing of User ID and Password:
  All applicants must file their applications online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
  
  Computer and Internet Access at Public Libraries:
  For candidates who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications.
  
  Anti-Racism, Diversity, and Inclusion (ARDI):
  LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
  
  Fair Chance Initiative for Hiring Ordinance (FCIHO):
  LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

  LACERA as an Equal Employment Opportunity employer, encourages applicants from diverse backgrounds to apply !
  
  Have any questions about anything listed above? Contact us:

  Requests for accommodation: humanresources@lacera.com
  Teletype Telephone: (800) 899-4099
  Department Contact Name: Julia Ray
  Department Contact Phone: (626) 564-2349
  Department Email: humanresources@lacera.com

• About the company

  LACERA is an independent governmental entity that administers and manages the retirement fund for the County of Los Angeles and outside districts. We are the largest county retirement system in the United States.

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