• Job Description

  Req#: MvkFj8UtIorf
  We're looking for a highly organized and detail-oriented Administrative Assistant to support a busy U.S.-based clinic. The ideal candidate will have prior administrative experience, excellent communication skills, and a basic understanding of legal processes or terminology. You'll be working closely with the clinic's Manager and will play a vital role in ensuring smooth day-to-day operations.
  
  Key Responsibilities:
  • Answer phone calls, take detailed messages, and manage incoming call requests
  • Monitor and respond to emails, escalating or drafting replies when appropriate (after training)
  • Maintain clear records of communications and follow-ups
  • Create and manage invoices and assist with basic billing tasks
  • Support internal documentation, note-taking, and coordination efforts
  • Work closely with senior staff to execute administrative tasks as needed
  
  Qualifications:
  • Prior experience in an administrative, executive assistant, or support role
  • Strong written and verbal English communication skills
  • Ability to multitask and manage time effectively
  • Proficient with email tools, spreadsheets, and invoicing software
  • Basic legal knowledge or background (e.g., law degree or paralegal experience) is a plus
  • Detail-oriented, resourceful, and proactive in problem-solving
  
  Work Setup:
  • Remote, Philippine-based preferred
  • Must be comfortable working U.S. business hours
  • Will report directly to Clinic Manager
  
  Why This Role?
  
  This is a great opportunity to work with a growing, mission-driven clinic at the intersection of healthcare and legal documentation. If you have a sharp eye for detail, a calm phone manner, and a solid grasp of administrative work, we'd love to hear from you.

• About the company

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