• Job Description

  Req#: 760

  Event Sales Administrative Assistant

  Fort Worth Zoo, 1989 Colonial Pkwy, Fort Worth, Texas, United States of America Req #760

  Monday, July 8, 2024

  Summary:
  This position is responsible for coordinating administrative functions for event sales department and Park Operations Director.

  Essential Duties and Responsibilities:
  • Provide administrative assistance to Event Sales Manager and Assistant Manager, Sales Representatives, Event Coordinator and Park Operations Director
  • Act as Event Sales receptionist, screen calls and visitors, and refer inquiries as appropriate
  • Maintain data base for group sales – coupons, consignments, daycares
  • Implement packages for groups to include lunch, admission and attractions
  • Assist with group sales projects as requested
  • Assist with new and existing consignment files by posting financial transactions and record ticket issues and returns
  • Make reservations for groups coming to Zoo
  • Gather, organize and prepare information for comprehensive reports as requested
  • Type correspondence and flyers for Event Sales/Revenue Operations events/projects
  • Prepare outgoing mail
  • Responsible for the purchase and maintenance of all Event Sales supplies and equipment
  • Involved in on-site execution of events when necessary

  Qualifications:
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • High School diploma or equivalent
  • Possess effective interpersonal skills and sales skills
  • Possess skills to operate basic office equipment
  • Valid driver license with acceptable motor vehicle record to maintain zoo standards of insurability

  Education and/or Experience:
  • 2-5 years experience in office environment with demonstrated knowledge of office procedures and equipment
  • Must possess extensive computer experience using MS office in Windows 07, Excel and Access
  • Possess well-developed written and verbal communication, as well as excellent time management and organizational skills, with attention to detail

  Physical Demands:
  While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or or move up to 25 pounds.

  Work Environment:
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Team oriented environment
  • Ability to work irregular hours (holidays and weekends)
  • Ability to work special events and functions as required
  • Ability to work outdoors in heat, cold and inclement weather

  Disclaimer
  The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as a complete inventory of all responsibilities, duties and skills required for the position.
  
  This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.
  
  Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.
  
  Benefits
  This is a full-time position and offers the following benefits:
  • Medical and Prescription Drug (Employee Coverage 90% Employer Paid, Dependent Coverage 55% Employer Paid)
  • Vision
  • Dental
  • Basic Life AD&D (100% Employer Paid)
  • Short Term Disability (100% Employer Paid)
  • Long Term Disability (100% Employer Paid)
  • Supplemental Life
  • Flexible Spending Account
  • 401k
  • Paid Time Off (Accrual Equivalent to 5 Weeks Per Year)
  • PTO Rollover
  • PTO Sell Back
  • Free Zoo Membership
  • Free Guest Passes
  • Discounts on Food, Merchandise, Attractions, Admission and Programs

  Other details

  • Pay Type Hourly

  Apply Now

• About the company

  The Fort Worth Zoo is a zoo in Fort Worth, Texas, United States, that was founded in 1909 with one lion, two bear cubs, an alligator, a coyote, a peacock and a few rabbits.

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