• Job Description

  Req#: 90353420

  Job Title :Executive Assistant - RFT EDP FT CDO

  Location: Pune

  About Barclays

  Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

  Risk and Control Objective

  Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

  Working Flexibly

  We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life.
  If you would like some flexibility then please discuss this with the hiring manager and your request will be reviewed subject to business needs.

  Hybrid Working
  .
  BUK & BX – All locations

  We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances These requests will be reviewed and agreed for a period of time i.e., will have a start and end date.
  Please discuss the detail of the working pattern options for the role with the hiring manager.

  Introduction:

  The candidate will be responsible for providing professional and efficient EA/PA support to the MD/Ds within the RFT EDP FT CDO. The candidate will work closely with a number of senior executives and their support offices.
  We expect the successful candidate to take an active interest in understanding the environment they work in, building an understanding of the business and function’s processes and objectives so the MDs/Ds they support can rely on their judgment to understand relative priorities and how the various appointments, meetings and outputs contribute towards that.

  What will you be doing?

  • Performing extensive diary, schedule management and proactive forward planning for (primarily) the MDs/Ds. At Barclays, you will be working in a fast-paced business, including booking appointments, conference calls/VCs and travel, organizing regulatory, policymaker and standard-setter’s meetings with precision across multiple diaries, including (but not limited to) the Compliance teams, external Regulators’ Administrations & the offices of senior Barclays stakeholders.
  • Assisting in establishing best practices standards by partnering with other assistants to achieve consistent high-performance standards and efficiencies.
  • Performing other ad hoc duties as required e.g. populating templates, creating lists of upcoming meetings for a specific stakeholder, photocopying, maintaining department organizational charts, maintaining team distribution lists where applicable.
  • Providing administrative support to other members of the team especially when other EA/Administrative colleagues are out of the office. Book travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc., as needed.
  • Maintaining confidential and sensitive information; must act with discretion and integrity at all times.
  • Managing the events management logistics which will include meetings, functions, lunches, conferences, both at internal and external venues. Influencing and negotiating will be required to manage events like this.
  • Ensuring adherence to people related activities in accordance with HR policies and procedures (i.e. Performance Appraisals, Year End processes, Mandatory Training, Leave of Absence, Talent Management, Colleague Development, Maintaining departmental records)
  • Acting as a reference point for the D/MD in RFT EDP FT CDO. To use initiative in resolving queries where possible otherwise channeling to appropriate area and following up where appropriate.
  • Performing a wide range of other administrative duties, e.g. processing of expenses and invoices on an online system (SAP/AIP).

  What we’re looking for:

  • Previous experience as a EA/PA supporting MDs/Ds
  • Knowledge/skill/competency in tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • Familiar using MS Teams, Coupa and Concur systems
  • Prior experience working within a fast paced and demanding environment (Financial Services Industry)

  Skills that will help you in the role:-

  Experience working within a project-oriented environment; self-motivated and proactive
  • Enthusiastic, cheerful team player with a desire to work hard and learn about the firm/function/team
  • Ability to prioritize conflicting work demands
  • Effective time management and flexibility to reallocate demands as issues arise

  Where will you be working?

  Pune

  Be More at Barclays

  At Barclays, each day is about being more – as a professional, and as a person. ‘Be More @ Barclays’ represents our core promise to all current and future employees. It’s the characteristic that we want to be associated with as an employer, and at the heart of every employee experience. We empower our colleagues to Be More Globally Connected, working on international projects that improve the way millions of customers handle their finances. Be More Inspired by working alongside the most talented people in the industry, and delivering imaginative new solutions that are redefining the future of finance. Be More Impactful by having the opportunity to work on cutting-edge projects, and

  Be More Valued for who you are.
  Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.

  Purpose, Values and Mindset

  We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.

  Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

  Respect

  We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone's contribution.
  Integrity

  We operate with honesty, transparency and fairness in all we do.

  Service

  We act with empathy and humility, putting the people and businesses we serve at the centre of what we do.

  Excellence

  We champion innovation, and use our energy, expertise and resources to make a positive difference.

  Stewardship

  We prize sustainability, and are passionate about leaving things better than we found them.

  Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive.

  Empower

  Trust and support each other to deliver. Make decisions with those closest to the topic. Include diverse perspectives. Celebrate success and learn from failure.

  Challenge

  Question whether things can be done better. Use insights based on data to inform decisions. Be curious about how we can adapt and improve. Speak up and be open to alternative viewpoints.

  Drive

  Focus on outcomes. Deliver with pace. Be passionate and ambitious about what we do. Take personal responsibility. Actively build collaborative relationships to get things done.

  You must meet the following eligibility criteria:

  To apply, upload a copy of your updated resume on Taleo.

  #Infrastructure Engineering

• About the company

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