• Job Description

  Req#: 5460359
  Salary : $43,836.00 - $58,392.00 Annually
  Location : Grant County - Ephrata, WA
  Job Type: Full Time - Permanent
  Remote Employment: Flexible/Hybrid
  Job Number: 26DOT-NCR-20179
  Department: Dept. of Transportation
  Division: North Central Region
  Opening Date: 08/25/2026
  Closing Date: 9/15/2026 11:59 PM Pacific
  
  Description
  About WSDOT
  
  The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!
  The Opportunity
  
  WSDOT is currently seeking an administrative professional to provide essential support to the Area 2 Maintenance & Operations team. This position plays an important role in supporting day-to-day business operations through effective coordination of fiscal, payroll, purchasing, budget, inventory, and administrative activities. By providing accurate, responsive, and dependable support to employees and management, this role helps keep critical maintenance operations running efficiently. The work contributes to WSDOT's commitment to providing safe, reliable, and cost-effective transportation while delivering quality service to the communities we serve.
  What to Expect
  
  Among the varied range of responsibilities held within this role, you/the Fiscal Specialist 1 will:
  
  • Process accounts payable, purchasing, invoices, and payments through TRAINS and PCMS in accordance with department policies and procedures.
  • Compile and maintain program budget data and reports.
  • Review DOTtime payroll entries, resolve errors, coordinate approvals, and ensure payroll deadlines are met.
  • Track commute, POV, vehicle mileage, and taxable fringe benefit records.
  • Provide administrative support, including onboarding, records management, correspondence, phones, mail, and office coordination.
  • Track K2/DMB work orders in HATS, maintain FHWA documentation, and support emergency communications and reporting.
  • Coordinate employee travel, training, certifications, inventory, purchase orders, and vehicle permits.
  • Assist the traveling public and provide general customer service and office support.
  
  Qualifications
  
  To be considered for this opportunity, the following competencies are required:
  
  • Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
  • Actively demonstrates a commitment to learning and growth.
  • Demonstrates a willingness to take action to meet the needs of others.
  • Administrative and Fiscal Proficiency: Demonstrates ability to perform a variety of clerical, fiscal, and accounting support functions accurately and efficiently.
  • Technical Skills: Effectively uses computer applications such as Microsoft Outlook, Excel, and Word to manage information, prepare documents, and support office operations.
  • Communication: Clearly and professionally communicates information verbally and in writing with supervisors, coworkers, the public, and representatives of other agencies.
  • Attention to Detail: Maintains accuracy and thoroughness in all work, particularly when managing financial data or completing administrative tasks under tight deadlines.
  • Confidentiality and Integrity: Handles sensitive and confidential information with discretion and professionalism.
  • Organizational and Time Management Skills: Prioritizes tasks, meets deadlines, and adapts to changing workload demands in a fast-paced environment.
  • Growth Mindset: Actively demonstrates a commitment to learning and growth.
  • Service-Oriented: Takes action to meet the needs of others.
  
  It is preferred that qualified candidates also demonstrate:
  
  • Investigative and Analytical Skills: Demonstrates the ability to conduct thorough research, analyze data, and prepare clear, detailed, and accurate investigative reports to support decision-making.
  • Problem Solving and Decision-Making: Applies sound judgment and critical thinking to evaluate information, make informed decisions, and resolve complex or sensitive issues effectively.
  • Fiscal and Payment Processing Competence: Effectively utilizes WSDOT's Payment Vouchering and PCMS payment processing systems to ensure accurate and timely financial transactions in accordance with established procedures.
  • Payroll Management Proficiency: Applies in-depth understanding of WSDOT's Payroll Management System to process payroll actions accurately, identify discrepancies, and make timely corrections in compliance with department rules and policies.
  • Project and Work Order Administration: Uses WSDOT's HATS program to track, process, and complete Reimbursable Work Orders efficiently and in alignment with program procedures and agency requirements.
  
  Important Notes
  
  • This position offers flexible/hybrid remote work options, with telework available 20% or less of the scheduled work time.
  • In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Information on other compensation types for non-represented positions can be found in of the Washington Administrative Code.
  • WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit
  
  Why WSDOT
  
  • Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle.
  • Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
  • Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
  • Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to for more information.
  
  Check out this video to learn more:
  How to Apply
  
  Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.
  
  In order to be considered for this opportunity, please include the following with your online application:
  
  • An attached Resume outlining (in reverse chronological order) your experience to date.
  • An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
  • Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the "References" section of the online application; does not require an additional attachment.
  
  Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
  WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
  
  WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov
  Contact Us
  
  For inquiries about this posting, you may contact the assigned Recruiter at Please be sure to reference 26DOT-NCR-20179 in the subject line.
  More than Just a Paycheck!
  Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
  
  We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
  
  Read about our benefits:
  The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
  
  Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
  
  Insurance Benefits
  Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
  
  Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
  
  To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
  
  Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
  
  Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
  
  The Washington State Employee Assistance Program promotes the health and well-being of employees.
  
  Retirement and Deferred Compensation
  State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
  
  Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
  
  Social Security
  All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
  
  Public Service Loan Forgiveness
  If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
  
  Holidays
  Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
  
  Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
  
  Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
  
  Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
  
  Sick Leave
  Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
  
  Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
  
  Vacation (Annual Leave)
  Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
  
  Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
  
  Pay status includes hours worked, time on paid leave and paid holiday.
  
  As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
  
  Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
  
  Military Leave
  Washington State supports members of the armed forces with 21 days paid military leave per year.
  
  Bereavement Leave
  Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
  
  Additional Leave
  Leave Sharing
  
  Family and Medical Leave Act (FMLA)
  Leave Without Pay
  
  Please visit the State HR Website for more detailed information regarding benefits.
  
  Updated 01-07-2026
  01
  
  Which statement best describes your demonstrated ability to perform clerical, administrative, fiscal, or accounting support functions?
  • I independently perform complex administrative and fiscal/accounting functions, such as invoice processing, purchasing, payroll support, budget tracking, reconciliation, and financial recordkeeping, including identifying and resolving discrepancies.
  • I independently perform a variety of administrative and fiscal/accounting functions and resolve routine issues with minimal guidance.
  • I perform routine administrative and fiscal/accounting functions independently using established procedures.
  • I have performed basic administrative or fiscal support functions with guidance or supervision.
  • I have not yet demonstrated experience performing these functions.
  
  02
  
  Which statement best describes your demonstrated proficiency using Microsoft Outlook, Excel, Word, or comparable applications?
  • I independently use these applications for advanced office functions, including managing information, developing documents, maintaining complex spreadsheets, analyzing or organizing data, and improving work processes.
  • I independently use these applications for a variety of functions, including preparing documents, maintaining spreadsheets, managing email/calendars, and organizing information.
  • I use these applications independently for routine documents, spreadsheets, email, calendars, and recordkeeping.
  • I use these applications for basic functions with occasional guidance or assistance.
  • I have limited or no experience using these applications.
  
  03
  
  Which statement best describes your demonstrated ability to communicate professionally, verbally and in writing, with internal and external customers?
  • I independently communicate complex or sensitive information to varied audiences, explain policies or processes, resolve concerns, and prepare clear professional correspondence.
  • I independently communicate with internal and external customers, explain procedures, respond to questions, and prepare professional written communications.
  • I routinely provide clear verbal and written information to coworkers, customers, or the public using established procedures.
  • I have experience providing basic verbal or written information with guidance or established scripts/processes.
  • I have limited or no experience performing these functions.
  
  04
  
  Which statement best describes your demonstrated ability to maintain accuracy when reviewing administrative or financial information?
  • I independently review complex administrative or financial information, identify discrepancies, research causes, make or coordinate corrections, and ensure accuracy within established deadlines.
  • I independently review administrative or financial information, identify discrepancies, and resolve routine errors using established procedures.
  • I routinely review records and documents for accuracy and completeness and correct straightforward errors.
  • I perform basic accuracy checks with guidance or secondary review.
  • I have limited or no experience reviewing administrative or financial information for accuracy.
  
  05
  
  Which statement best describes your demonstrated ability to handle sensitive or confidential information?
  • I independently manage highly sensitive personnel, payroll, financial, or business information, apply confidentiality requirements, and exercise judgment regarding appropriate access and disclosure.
  • I regularly handle sensitive or confidential information independently in accordance with established policies and procedures.
  • I handle confidential information using clearly established procedures and access requirements.
  • I have handled confidential information with guidance or supervision.
  • I have limited or no experience handling sensitive or confidential information.
  
  06
  
  Which statement best describes your demonstrated ability to organize work and manage competing priorities?
  • I independently manage multiple complex and competing priorities, anticipate deadlines, adjust quickly to changing needs, and ensure critical work is completed accurately and on time.
  • I independently prioritize multiple assignments, adjust to changing workloads, and consistently meet established deadlines with minimal direction.
  • I organize and complete multiple routine assignments within established priorities and deadlines.
  • I manage assigned tasks and deadlines with guidance when priorities change or competing demands arise.
  • I have limited experience managing multiple assignments or competing deadlines.
  
  07
  
  Please describe a specific example of how you contributed to a respectful and inclusive environment while responding to the needs of a coworker, customer, or member of the public. Include the situation, actions you took, and how you adapted or learned from the experience.
  08
  
  Which statement best describes your demonstrated proficiency processing invoices, vouchers, purchasing card transactions, or other financial payments?
  • I independently process complex financial transactions using WSDOT Payment Vouchering and PCMS, research discrepancies, make corrections, and ensure transactions comply with established procedures.
  • I independently process financial transactions using WSDOT Payment Vouchering, PCMS, or comparable government financial systems and resolve routine discrepancies.
  • I independently process invoices, vouchers, purchasing card transactions, or payments using another organization's financial system.
  • I have assisted with invoice, purchasing, or payment processing activities using established procedures.
  • I have limited or no experience with fiscal or payment processing systems.
  
  09
  
  Which statement best describes your demonstrated proficiency processing or supporting payroll and timekeeping activities?
  • I independently use WSDOT payroll/timekeeping systems to review and process payroll activities, identify discrepancies, make corrections, and ensure compliance with applicable rules and deadlines.
  • I independently process payroll/timekeeping activities using WSDOT or comparable government systems, including researching and resolving routine discrepancies.
  • I independently review and process payroll, timesheets, leave, or timekeeping activities using another organization's system.
  • I have assisted with payroll, timesheet, leave, or timekeeping activities using established procedures.
  • I have limited or no experience with payroll or timekeeping processes.
  
  10
  
  Which statement best describes your demonstrated proficiency researching information and administering work orders or related operational records?
  • I independently use WSDOT HATS to track and process Reimbursable Work Orders, research and analyze supporting information, resolve discrepancies, and maintain accurate documentation.
  • I independently use WSDOT HATS or a comparable government work-order tracking system to research, track, process, and maintain operational records and resolve routine issues.
  • I independently use another work-order or project tracking system to research information, maintain records, and resolve routine discrepancies.
  • I have assisted with work-order/project tracking, research, or recordkeeping using established procedures.
  • I have limited or no experience with work-order or project tracking systems.
  
  11
  
  How did you learn of this employment opportunity?
  • Indeed
  • LinkedIn
  • Direct Email Notification
  • WSDOT social media (Twitter, Facebook, YouTube, etc)
  • Career Fair
  • Monster
  • WorkSource
  • Handshake
  • AASHTO
  • NACTO
  • COMTO
  • APWA
  • "NOW HIRING" banner/sign
  • Radio advertisement
  • WSDOT Employment Site
  • Careers.wa.gov
  • governmentjobs.com
  • Other (specify below)
  
  12
  
  If you selected 'Other' on the previous question, please specify how you learned of this employment opportunity in the space provided:
  Required Question

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