• Job Description

  Req#: 503
  Position Type:
  Aministrative Assistant/ Human Resources Specialist
  
  
  Date Posted:
  9/17/2024
  
  
  Location:
  University Schools (K-12)
  
  
  Date Available:
  11/04/2024
  
  
  Closing Date:
  10/07/2024
  
  
  Responsible for all internal and external HR-related matters within University Schools, including compliance with state and federal laws.
  Works collaboratively with School Administration and Business Manager to apply HR practices as they relate to school operations.
  Remains knowledgeable regarding EEO requirements and employment laws pertaining to areas of responsibility to ensure compliance for the school. Attends HR support group meetings through the Colorado League of Charter Schools, annual Charter School Conference, and other trainings to stay current on applicable charter school employee laws.
  Provides consultation and technical assistance regarding personnel programs, policies, and practices. Assists School Administration in carrying out various human resources programs and procedures for employees.
  Responsible for the management and administration of a comprehensive benefit program, including annual open enrollment, communication with vendors, and processing all open enrollment changes and updates.
  Responsible for supporting School Administration with all phases of the HR pipelines including, but not limited to:
  • Creating, reviewing, and updating job descriptions;
  • Recruiting; maintaining the applicant tracking system, including, but not limited to, posting jobs; pre-screening applications; scheduling and assisting with interviews; notifying candidates; and, extending job offers;
  • Onboarding new hires (coordinating background/fingerprint checks, payroll paperwork, benefit enrollment, access to software and student database, explaining company policies and procedures, and coordinating with New Teacher Coach);
  • Providing training to Interview Committee members, administration, and on-going training as needed for a complete understanding of HR systems and processes. Ensures the school/staff remains compliant with mandatory training requirements;
  • Maintaining personnel files and employee data in payroll system as well as updating all benefit providers, programs, and all applicable local, state and federal reporting;
  • Process employee changes and terminations in the payroll/personnel software;
  • Responsible for offboarding personnel, including exit interviews.
  Creating, reviewing, and updating job descriptions;
  Recruiting; maintaining the applicant tracking system, including, but not limited to, posting jobs; pre-screening applications; scheduling and assisting with interviews; notifying candidates; and, extending job offers;
  Onboarding new hires (coordinating background/fingerprint checks, payroll paperwork, benefit enrollment, access to software and student database, explaining company policies and procedures, and coordinating with New Teacher Coach);
  Providing training to Interview Committee members, administration, and on-going training as needed for a complete understanding of HR systems and processes. Ensures the school/staff remains compliant with mandatory training requirements;
  Maintaining personnel files and employee data in payroll system as well as updating all benefit providers, programs, and all applicable local, state and federal reporting;
  Process employee changes and terminations in the payroll/personnel software;
  Responsible for offboarding personnel, including exit interviews.
  Administer FMLA process, including tracking of certifications, eligibility, and time used. This also includes assisting employees with short term and long-term disability claims, the state’s FAMLI leave, maternity leave and leaves of absence.
  Maintains labor law bulletin boards at all building locations.
  Completes annual review of employee handbook and policies, and makes recommendations for updates and changes as appropriate.
  Works closely with District 6 to determine, maintain, and report licensure and highly qualified status for CDE compliance.
  Serves as a point of contact for employee concerns, for example, ADA/accommodations, discrimination, Title IX, conflict resolution, etc.
  Assists Administration with implementing the staff evaluation program including the establishment and tracking of any necessary performance improvement plans.
  Works cooperatively with the Coordinator of Communications and Community Engagement:
  • Designing and maintaining school website pages for Human Resources and recruiting purposes;
  • Recruiting efforts including online and in-person job fairs, recruiting websites, and any other recruiting methods utilized; and,
  • Organizing and creating employee functions, communications, trainings, etc.
  Designing and maintaining school website pages for Human Resources and recruiting purposes;
  Recruiting efforts including online and in-person job fairs, recruiting websites, and any other recruiting methods utilized; and,
  Organizing and creating employee functions, communications, trainings, etc.
  Oversees and manages worker’s compensation claims.
  Provides functional support in all Human Resources areas.
  Works with the High School Athletic Director in conjunction with verifying and tracking small bus & large bus driver certifications. This includes maintaining large bus driver personnel files with medical certification, drug testing information, and any and all required CDE forms or certifications.
  Manages the checkout process for the short buses and Suburbans ensuring that all procedures are executed, keys are tracked, and small maintenance needs are tracked.
  Records all field trips and the bus driver assignments in the school calendar.
  Uses initiative and resourcefulness to anticipate needs and achieve results.
  Drafts concise communications to employees in an effective manner.
  Accepts responsibility on projects and deadlines.
  Other duties as assigned.
  High School Diploma/GED
  Three (3) years of previous HR experience is required.
  PHR, SPHR or SHRM-CP certification is preferred.
  Background check required for hire.
  Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
  Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
  Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
  Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
  Strength: to lift, push, pull and/or carry objects that weigh as much as 5 or more pounds on a frequent basis. Occasionally required to stoop, kneel or crouch.
  Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgment and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records.
  Works in standard office and school building environments.
  May be exposed to poor weather conditions including heat, cold, wet and snow and other outdoor weather conditions.
  The work environment combines standard office setting including some standard office equipment (fax, copier, phone, computer, 10-key, etc.)
  Work is assigned by the Superintendent, Business Manager, HS Athletic Director and/or self. Decision making is guided by applicable laws, School, Board of Governors and District policies and procedures, accepted professional standards, and/or good personal judgment. Decision making requires collaboration with administrators and staff. Errors in decision making could lead to loss of confidence in or image of the school.
  This position has no direct supervisory responsibilities though the position is often included in planning, scheduling decisions and supervising student aide, if applicable.
  letter of interest
  resume
  two letters of reference
  UNIVERSITY SCHOOLS
  Greeley, Colorado
  POSITION TITLE: Human Resources Specialist
  Position Type: Full Time - 1.0 FTE
  Pay Range: Salary placement is on the Classified Salary Schedule. Hourly range of pay is $33.47 to $56.90, depending on experience. This position is currently 225 days annually, July 1 to June 30.
  >Full 2024-2025 Classified Salary Schedule is available online through our website at www.universityschools.com/
  
  Benefits for Full Time Employees
  Benefits include health, dental and vision insurance options. University Schools pays 100% of premium for: Short Term and Long Term Disability policies; Accidental Death and Dismemberment Insurance; and a $25,000 Life Insurance policy. For enrollment in our high deductible medical plan, University Schools will donate $1,000 for a qualifying HSA account. We comply with all State Law regarding Accrued Paid Sick Leave (Colorado Senate Bill 20-205) in combination with additional unrestricted PTO Leave. Retirement in the Public Employees Retirement Association (PERA).
  Other Benefits: 1) Priority student enrollment for staff's children; 2) On-site after school care with ABC Child Development/Bright School-Aged Center at a discount for our staff; 3) Voluntary benefit options available with supplemental insurance through Aflac, FSA and qualifying HSA accounts are available.
  
  ABOUT US
  ♦ Our History
  University Schools is in its 130th year of existence. After a 108 year association with the University of Northern Colorado, University Schools opened as a public charter school, at its current location, in the fall of 2002. In the fall of 2013, a new middle school building was added. University Schools is K-12 and enrolls nearly 1,800 students. University Schools continues to be an integral component of University of Northern Colorado’s teacher education mission. University Schools’ faculty and staff innovate and model effective student-centered teaching and learning.
  
  ♦ Our School
  University Schools has two buildings on one campus: an Elementary/High School located at 6525 W. 18th Street and a Middle School located at 1717 65th Avenue, Greeley, Colorado. Greeley is fifty miles east of the front range of the Rocky Mountains. Greeley is an agricultural community with light industry and a major Colorado university. The city has a population of 103,900 while Weld County has a population of 269,785.
  Visit our website page: “Who We Are” for more information.
  
  Summary/Objective of Position:
  • Responsible for all internal and external HR-related matters within University Schools, including compliance with state and federal laws.
  
  Essential Duties:
  Human Resources
  • Works collaboratively with School Administration and Business Manager to apply HR practices as they relate to school operations.
  • Remains knowledgeable regarding EEO requirements and employment laws pertaining to areas of responsibility to ensure compliance for the school. Attends HR support group meetings through the Colorado League of Charter Schools, annual Charter School Conference, and other trainings to stay current on applicable charter school employee laws.
  • Provides consultation and technical assistance regarding personnel programs, policies, and practices. Assists School Administration in carrying out various human resources programs and procedures for employees.
  • Responsible for the management and administration of a comprehensive benefit program, including annual open enrollment, communication with vendors, and processing all open enrollment changes and updates.
  • Responsible for supporting School Administration with all phases of the HR pipelines including, but not limited to:
    • Creating, reviewing, and updating job descriptions;
    • Recruiting; maintaining the applicant tracking system, including, but not limited to, posting jobs; pre-screening applications; scheduling and assisting with interviews; notifying candidates; and, extending job offers;
    • Onboarding new hires (coordinating background/fingerprint checks, payroll paperwork, benefit enrollment, access to software and student database, explaining company policies and procedures, and coordinating with New Teacher Coach);
    • Providing training to Interview Committee members, administration, and on-going training as needed for a complete understanding of HR systems and processes. Ensures the school/staff remains compliant with mandatory training requirements;
    • Maintaining personnel files and employee data in payroll system as well as updating all benefit providers, programs, and all applicable local, state and federal reporting;
    • Process employee changes and terminations in the payroll/personnel software;
    • Responsible for offboarding personnel, including exit interviews.
  • Administer FMLA process, including tracking of certifications, eligibility, and time used. This also includes assisting employees with short term and long-term disability claims, the state’s FAMLI leave, maternity leave and leaves of absence.
  • Maintains labor law bulletin boards at all building locations.
  • Completes annual review of employee handbook and policies, and makes recommendations for updates and changes as appropriate.
  • Works closely with District 6 to determine, maintain, and report licensure and highly qualified status for CDE compliance.
  • Serves as a point of contact for employee concerns, for example, ADA/accommodations, discrimination, Title IX, conflict resolution, etc.
  • Assists Administration with implementing the staff evaluation program including the establishment and tracking of any necessary performance improvement plans.
  • Works cooperatively with the Coordinator of Communications and Community Engagement:
    • Designing and maintaining school website pages for Human Resources and recruiting purposes;
    • Recruiting efforts including online and in-person job fairs, recruiting websites, and any other recruiting methods utilized; and,
    • Organizing and creating employee functions, communications, trainings, etc.
  • Oversees and manages worker’s compensation claims.
  • Provides functional support in all Human Resources areas.
  Transportation Assistant
  • Works with the High School Athletic Director in conjunction with verifying and tracking small bus & large bus driver certifications. This includes maintaining large bus driver personnel files with medical certification, drug testing information, and any and all required CDE forms or certifications.
  • Manages the checkout process for the short buses and Suburbans ensuring that all procedures are executed, keys are tracked, and small maintenance needs are tracked.
  • Records all field trips and the bus driver assignments in the school calendar.
  General Duties
  • Uses initiative and resourcefulness to anticipate needs and achieve results.
  • Drafts concise communications to employees in an effective manner.
  • Accepts responsibility on projects and deadlines.
  • Other duties as assigned.
  Qualifications:
  • High School Diploma/GED
  • Three (3) years of previous HR experience is required.
  • PHR, SPHR or SHRM-CP certification is preferred.
  • Background check required for hire.
  
  Physical Requirements & Working Conditions:
  The physical demands & working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  Physical Requirements
  • Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
  • Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
  • Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
  • Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
  • Strength: to lift, push, pull and/or carry objects that weigh as much as 5 or more pounds on a frequent basis. Occasionally required to stoop, kneel or crouch.
  • Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgment and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records.
  Working Conditions
  • Works in standard office and school building environments.
  • May be exposed to poor weather conditions including heat, cold, wet and snow and other outdoor weather conditions.
  • The work environment combines standard office setting including some standard office equipment (fax, copier, phone, computer, 10-key, etc.)
  Decision Making
  • Work is assigned by the Superintendent, Business Manager, HS Athletic Director and/or self. Decision making is guided by applicable laws, School, Board of Governors and District policies and procedures, accepted professional standards, and/or good personal judgment. Decision making requires collaboration with administrators and staff. Errors in decision making could lead to loss of confidence in or image of the school.
  Supervisory Responsibilities:
  • This position has no direct supervisory responsibilities though the position is often included in planning, scheduling decisions and supervising student aide, if applicable.
  How to Apply
  To be considered, please apply online at https://phl.applitrack.com/universityschools/onlineapp/
  or visit our school website at: https://www.universityschools.com > Human Resources > Job Opportunities
  Be prepared to upload the following items as directed by Frontline (Applicant Tracking System).
  • letter of interest
  • resume
  • two letters of reference
  
  EEO/AAP Statement
  University Schools/Greeley-Evans School District 6 shall not discriminate in its employment or hiring practices on the basis of race, color, creed, sex, sexual orientation, gender expression, gender identity, religion, national origin, ancestry, age, genetic information, veteran status, marital status or disability. University Schools shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort. University Schools is committed to cultural diversity among school personnel as a means of enriching educational experience. University Schools shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort. Complaint procedures have been established for current employees, prospective employees, and applicants for employment.
  
  
  

• About the company

  University Schools is a K-12 public charter school located in Greeley School District 6. The tradition of developing better ways to teach our children is at the heart of University Schools. University Schools has been a leader in education for more tha...

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