• Job Description

  Req#: 5163606
  Salary : $52,326.00 - $81,760.00 Annually
  Location : West St. Paul, MN
  Job Type: Full-Time
  Remote Employment: Flexible/Hybrid
  Job Number: 72020.25.002
  Department: CHILD SUPPORT - 2250040
  Opening Date: 12/10/2025
  Closing Date: 12/23/2025 4:30 PM Central
  
  General Description
  
  POSTING TYPE: Open-Competitive
  DEPARTMENT: County Attorney
  HOURS: Full-time
  PREFERRED HIRING RANGE: $52,326 - $65,408/year (2026 merit comp plan)
  FULL SALARY RANGE: $52,326 - $81,760/year
  LOCATION: Northern Service Center, West St Paul
  UNION: Non-union
  CLOSE DATE: 4:30 pm on Monday, December 23, 2025
  
  At Dakota County you will not be just another employee: you'll be valued, making a difference in the lives of Dakota County residents every single day. With a position in the Dakota County Attorney's Office you can: "Be more". Dakota County, a premier place to live and work.
  
  This posting will be used to fill current and future vacancies in the Civil, Child Support, Criminal, or Juvenile Protective Services & Appellate Divisions of the County Attorney's Office. The current vacancy is in the Child Support Division in West St Paul Legal Administrative Assistants are occasionally transferred between divisions and between locations in West St. Paul and Hastings.
  
  The Legal Administrative Assistant position provides support to Assistant County Attorneys by preparing legal documents, electronically filing court documents, maintaining electronic and physical files, updating and monitoring complex calendars to meet court and statutory deadlines, and communicating with appropriate parties to provide information and coordinate cases. All positions require extensive knowledge of and strict adherence to data privacy.
  
  The Dakota County Attorney's Office welcomes and is inclusive of persons with diverse backgrounds, and perspectives. The Office aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves.
  Minimum Qualifications
  
  
  • Associate's degree, or equivalent, related to legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related field (e.g. law office, court administration office, or law enforcement office).
  
  AND
  
  • Two years of full-time progressively responsible office support experience in a legal setting.
  
  OR
  
  • Combination of education and/or progressively responsible office support experience in a legal setting to equal or exceed four years.
  
  Duties & Responsibilities
  
  These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
  
  
  1. Prepare, type, proof, edit and save a variety of legal documents; compose original correspondence from general instructions or from knowledge of policies and procedures; copy and scan documents, correspondence, enclosures, and files.
  2. Provide litigation assistance; coordinate and monitor calendar system for court appearances and court filing deadlines.
  3. Effectively use and maintain electronic document management systems including data entry, document generation/production, imaging, indexing and record storage; workflow; preparing reports; and using other related business applications.
  4. Develop tracking methods utilizing computer applications to manage information and track progress of programs, projects or other work assignments.
  5. Coordinate and regulate detailed electronic diary systems for cases; review tickler files on a daily basis and evaluate.
  6. Receive and screen incoming phone calls, e-mails, and mail; provide oral or written response to requests and inquiries.
  7. Prepare service of process documents, including subpoenas, memoranda, request for service, and affidavit of service.
  8. Draft and update legal caseload procedures, case management procedures, and internal office procedures in response to law and software application changes and independent assessment of workplace needs as assigned.
  9. Compile statistical data and prepare charts, graphs, and projections as requested using common business software and technology tools.
  10. Attend staff and other required meetings.
  11. Perform other duties as assigned by direct supervisor, the Child Support Division Head, First Assistant, or County Attorney.
  ESSENTIAL JOB FUNCTIONS: Duties 1-11 are essential functions.
  Knowledge, Skills & Abilities and Work Environment
  
  
  • Comprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats.
  • Considerable knowledge of general office procedures, practices and equipment.
  • Knowledge of County and Department policies and procedures.
  • Competence in using computer and electronic information systems including Microsoft Office applications and electronic document management or file management systems.
  • Knowledge of basic research skills including effective internet searching.
  • Excellent knowledge of English, grammar and punctuation.
  • Knowledge of basic math and accounting principles.
  • Ability to organize work efficiently and effectively.
  • Ability to handle multiple tasks at one time and adapt to frequently changing work demands.
  • Ability to communicate effectively both orally and in writing.
  • Ability to work effectively with the public and other County employees and associates in a professional manner.
  • Ability to work under minimal supervision.
  Work Environment
  Work is performed in a county office building. Lifting requirement of up to 20 pounds on an occasional basis. Sitting for extended periods of time. Dexterity of hands and fingers to operate keyboard, mouse, and to handle other computer components. Equipment used may include, but is not limited to, computer, printer, audio transcribing equipment, calculator, computer projector, telephone, scanner, and copy and fax machines.
  
  Location & Schedule
  This is a hybrid position that offers a mix of telework and in-person work at our Northern Service Center in West St Paul, MN. Work is performed Monday through Friday during regular business hours (8:00 a.m. to 4:30 p.m.)
  
  Benefits
  • Comprehensive and affordable medical, dental, vision, and other benefits
  • Excellent work-life balance
  • Generous paid time off (accrual rate starts at four weeks per year)
  • Eleven paid holidays each year and one floating holiday
  • Pension with a generous employer contribution
  • Ability to work from home some of the time
  Selection Process
  • You submit an online application that includes supplemental questions
  • We assign you a score based on your qualifications
  • Top scoring candidates are referred to the hiring manager for interview consideration
  • We conduct interviews and reference checks before extending an offer
  • We extend an offer and conduct background checks
  
  Visit our Benefits site for more information.
  01
  
  *******Applicants for this recruitment will be rated based on their answers to the supplemental questions listed below and application materials. It is IMPERATIVE that information provided on the application and resume is detailed and clearly outlines your work experience & skills. It must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.
  02
  
  Please initial the box below to CONFIRM that you understand that a background check including but not limited to criminal, employment, driving, and educational check may be conducted upon acceptance of a position.
  03
  
  Please select the highest level of education completed or Degree held. (Degree must be held by the closing date of this recruitment)
  
  This degree should be clearly listed on your application.
  • High School Diploma or G.E.D equivalent
  • Incomplete degree
  • Certificate/diploma equivalent to 1 year of full-time post secondary education
  • Associate's or similar 2 year degree
  • Bachelor's or higher degree
  
  04
  
  If you have a completed degree, identify your area of study.
  • Court Reporting
  • Legal Administrative Assistant
  • Legal Assistant
  • Legal Secretary
  • Paralegal
  • Another closely related degree
  • Another unrelated degree
  • None of the above
  
  05
  
  Identify your years of full-time progressively responsible Office Support (not Legal Secretary/Legal Administrative Assistant/Paralegal/Legal Assistant) experience in a legal setting.
  
  Legal setting includes working in a law office (public or private), court administrative offices, and/or law enforcement office.
  • No experience
  • Less than 1 year
  • 1 years
  • 2 years
  • 3 years
  • 4 years
  • 5+ years
  
  06
  
  Identify your years of full-time Legal Secretary, Legal Administrative Assistant, Paralegal or Legal Assistant experience in a private or public law office.
  • No Experience
  • Less than 1 year
  • 1 Year
  • 2 Years
  • 3 Years
  • 4 Years
  • 5-10 Years
  • 10+ Years
  
  07
  
  Select the electronic information systems you have used for at least one year. Check all that apply.
  • Microsoft Office Outlook
  • Microsoft Office Word
  • Microsoft Office PowerPoint
  • Microsoft Office Excel
  • Sun Microsystem Open Office
  • Odyssey File and Serve
  • OnBase electronic document management system
  • Other electronic document management system
  • File/Case management systems
  
  08
  
  What level of work experience do you have developing, using, and editing Adobe documents?
  • None
  • Beginner
  • intermediate
  • Advanced
  
  09
  
  What level of work experience do you have developing, using, and editing Excel spreadsheets?
  • None
  • Beginner
  • Intermediate
  • Advanced
  
  10
  
  What level of work experience do you have developing and editing forms?
  • None
  • Beginner
  • Intermediate
  • Advanced
  
  11
  
  What level of work experience do you have filing and retrieving documents from an electronic document management system?
  • None
  • Beginner
  • Intermediate
  • Advanced
  
  12
  
  Do you have general knowledge of the Minnesota Rules of Court?
  • Yes
  • No
  
  13
  
  In a few sentences, please describe why you are interested in and applying for this position.
  14
  
  The full salary range for this position is $52,326 - $81,760 and preferred hiring range is $52,326 - $65,408 annually. The amount that is offered is depended on the candidate's overall skills, education, experience and internal equity. The offer would also include the County's benefits package.
  
  Taking that information into consideration, what would be the minimum salary you'd accept if selected for the position?
  15
  
  Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.
  • Facebook
  • Friend, Family or Colleague
  • InDeed
  • Job Fair or Dakota County Event
  • Job Interest e-mails from Dakota County
  • JobsInMinneapolis/StPaul
  • League of Minnesota Cities
  • LinkedIn
  • Minneapolis Diversity.com
  • Minnesota Diversity.com
  • Minnesota Works Website
  • Minnesota Jobs Network.com
  • Minnesota Association of Counties
  • Monster
  • Professional Association Website
  • Referred by a Dakota County Employee
  • St Paul Diversity.com
  • College Website, Instructor, Career Services
  • Dakota County Website
  • Other
  
  16
  
  If you selected Other, please indicate where you heard about this opportunity with Dakota County.
  Required Question

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