• Job Description

  Req#: 357007

  Job Details

  Job Location: Middle School - San Jose, CA

  Position Type: Staff

  Salary Range: Undisclosed

  Description

  Job Posting: Part-Time Administrative Assistant
  Location: The Harker School, San Jose, CA
  Schedule: Part-time, year-round (25–28 hours/week, flexible schedule)

  Compensation: $25.00–$30.00 per hour, commensurate with experience and qualifications

  Position Summary
  The Harker School is seeking a detail-oriented and proactive Administrative Assistant to support the Human Resources department. This part-time role is essential in maintaining organized systems, supporting employee onboarding, and contributing to the smooth operation of day-to-day HR functions such as benefits tracking, training coordination, and file management.

  The ideal candidate will be organized, tech-savvy, and possess a collaborative mindset that thrives in a dynamic school environment.

  Qualifications

  
  

  Key Responsibilities

  Administrative & File Management

  • Process weekly invoices and vendor payments

  • Reserve space for training sessions and meetings

  • Maintain and organize confidential digital employee files

  • Archive outdated documents per retention guidelines

  Onboarding & Employee Support

  • Assist new employees with the HRIS system

  • Process HR-related reimbursements

  • Serve as a backup for fingerprinting support (livescan certification required)

  Compliance & Training

  • Coordinate and book training classes

  • Monitor and support training compliance tracking

  Benefits Administration

  • Assist with benefit enrollments and open enrollment events

  • Prepare and distribute benefit materials

  • Reconcile monthly benefit invoices

  General HR Support

  • Provide administrative support for audits, reports, and special projects

  • Support seasonal HR initiatives and school events

  Qualifications

  Education

  • High school diploma or equivalent required

  Experience

  • Minimum 2 years in an administrative support role

  • Experience with document and file management

  • Prior experience in a school, nonprofit, or small office preferred

  Technical Skills

  • Proficiency in Microsoft Office Suite

  • Familiarity with digital/cloud-based filing systems (e.g., Dynafile)

  Soft Skills

  • Exceptional attention to detail and organization

  • Strong communication skills (written and verbal)

  • Proven discretion with confidential information

  • Friendly, professional, and service-oriented demeanor

  • Ability to manage time effectively and adapt to occasional interruptions

  • Spanish language skills are a plus

  Working Conditions

  • Standard office environment within a school setting

  • Year-round role with seasonal project peaks

  • Occasional light lifting (e.g., supplies or file boxes)

  Note: This role requires strict confidentiality, professionalism, and integrity in handling sensitive employee information.

  About The Harker School
  The Harker School is a premier K–12 independent college preparatory school in San Jose, CA. Our team is committed to fostering a supportive, inclusive, and collaborative workplace that reflects the vibrant community we serve.

• About the company

  The Harker School is a private, co-educational, non-profit school in San Jose, California, United States.

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