• Job Description

  Req#: TE7O57PSIt19
  About allwhere
  
  allwhere is transforming how companies manage the full lifecycle of IT equipment for distributed teams. We handle global procurement, deployment, tracking, storage, and secure retrieval of devices - making remote and hybrid work seamless for businesses of all sizes. We're a fast-growing, venture-backed team that values ownership, clarity, and operational excellence.
  The Role
  
  We're looking for a highly organized, proactive Virtual Assistant to support our operations and internal teams. In this fully remote role, you'll be a key partner in keeping day-to-day workflows running smoothly - handling administrative coordination, communication, and process support that helps our Operations, Customer Success, and leadership teams stay focused on high-impact work.
  
  This is an excellent opportunity for someone who thrives in a fast-paced environment, takes pride in accuracy and follow-through, and wants to grow with a company building modern infrastructure for the future of work.
  Key Responsibilities
  
  • Manage calendars, schedule meetings, and coordinate internal and external communications
  • Support order-related administrative tasks, including data entry, status tracking, and documentation
  • Serve as a point of contact for routine inquiries from internal teams, vendors, and partners
  • Prepare and organize reports, trackers, and operational documentation
  • Assist with email management, prioritization, and follow-ups
  • Help maintain and improve internal processes, SOPs, and knowledge bases
  • Coordinate logistics-related administrative tasks (shipping confirmations, status updates, vendor follow-ups)
  • Take on special projects and ad-hoc support as the team scales
  What We're Looking For
  
  • 2+ years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative/operations support role
  • Excellent written and verbal communication skills
  • Strong organizational skills and exceptional attention to detail
  • Comfort working independently in a fully remote environment while collaborating across time zones
  • Proficiency with Google Workspace (or Microsoft 365), project management tools (e.g., Asana, Notion, or similar), and basic spreadsheet work
  • Ability to prioritize multiple tasks, meet deadlines, and adapt quickly
  • A proactive, solutions-oriented mindset - you anticipate needs and close the loop without constant oversight
  • Bonus: Previous experience supporting operations, logistics, customer service, or tech/start-up environments
  What We Offer
  
  • Fully remote role (U.S.-based)
  • Competitive compensation
  • Health, dental, and vision insurance
  • Equity / stock options
  • Paid time off, sick time, and holidays
  • Opportunity to grow with a high-impact team in a scaling company
  • Collaborative, low-ego culture that values clear communication and ownership
  
  
  Locations Kansas City

• About the company

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