Logistics Administrator

Job Title: Logistics Administrator

Job Description

The Logistics Administrator serves as a key point of contact between internal teams, customers, and logistics partners, with a strong focus on coordinating outbound shipments, maintaining accurate documentation and systems, ensuring compliance, and delivering clear and timely customer communication throughout the shipment lifecycle.

Responsibilities

• Coordinate outbound shipments to ensure on-time delivery in alignment with customer requirements and production schedules.
• Serve as the primary liaison between carriers, customers, internal manufacturing teams, and account representatives to support smooth logistics operations.
• Plan and coordinate LTL, parcel, and expedited shipments as needed to meet service and delivery expectations.
• Obtain freight rate quotes, coordinate carrier selection, and calculate freight charges and customer upcharges accurately.
• Prepare, audit, and maintain shipping documentation, including bills of lading, packing slips, invoices, and export paperwork.
• Process and reconcile shipping invoices, ensuring accuracy against customer purchase orders, quotes, and sales orders.
• Enter invoices into customer portals and internal ERP systems as required, ensuring data integrity and timeliness.
• Maintain organized shipment files and ensure documentation is audit-ready and easily retrievable.
• Reconcile monthly freight reports and file freight claims when necessary to resolve discrepancies and recover costs.
• Maintain required export documentation, including NAFTA certificates and customs paperwork, in accordance with applicable regulations.
• Enter and maintain shipment data within ERP systems such as Sage or SAP, keeping records current and accurate.
• Maintain open and closed sales order records, ensuring accuracy throughout the shipment lifecycle from order entry to delivery and invoicing.
• Create and maintain operational logs, including late delivery reports, manual shipment logs, and daily invoicing summaries.
• Communicate proactively with customers and internal stakeholders regarding shipment status, issues, and resolutions.
• Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment while maintaining high documentation standards.

Essential Skills

• 2+ years of experience in logistics, order processing, or a related administrative role.
• Proficiency in data entry with a strong emphasis on accuracy and completeness.
• Experience working with ERP or CRM systems, such as Sage or similar platforms.
• Strong Microsoft Office skills, particularly in Outlook and Excel.
• Strong attention to detail with a focus on documentation accuracy and compliance.
• Excellent communication and customer service skills for interacting with carriers, customers, and internal teams.
• Ability to prioritize tasks effectively in a fast-paced, deadline-driven environment.
• Comfort working across multiple systems and customer portals to manage shipments and invoicing.
• Strong organizational and follow-up skills to track shipments, documentation, and outstanding issues.

Additional Skills & Qualifications

• Experience with Sage ERP or similar enterprise resource planning systems.
• Familiarity with logistics documentation such as bills of lading, packing slips, and export paperwork.
• Ability to reconcile freight reports and process freight claims when necessary.
• Knowledge of export documentation requirements, including NAFTA certificates and customs paperwork.
• Experience maintaining shipment and sales order records and generating operational logs and reports.
• A customer-focused mindset with the ability to build positive relationships with internal and external stakeholders.
• Interest in working on a contract-to-hire basis within a well-tenured, friendly team environment.

Job Type & Location

This is a Contract to Hire position based out of Brighton, MI.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Brighton, MI.

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Brighton,MI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.