Office Administrator

To maintain an organized, welcoming, and well-functioning office while providing timely administrative support to employees, visitors, vendors, and senior management.

Qualifications

• High School diploma, or equivalent required.
• Previous experience in office administration, reception, or a similar support role required.
• Proficient computer skills, including MS Office, and knowledge of standard office equipment.
• Effective communication skills - written and verbal.
• Excellent organizational skills.
• Problem assessment and problem solving.
• Flexibility to multitask and shift priorities when needed.
• Customer service orientation.
• Ability to multi‐task while working in a fast‐paced, globally diverse environment.
• Strong attention to detail, with time management and decision‐making skills
• Excellent interpersonal and communication skills required

Responsibilities

• Responsible for greeting guests to facility and maintaining guest log.
  • Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.
  • Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.
  • Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.
  • Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).
  • Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.
  • Create purchase orders in Omega
  • Ship out items, when needed
  • Set vendors up in TPH
  • Collection and distribution of mail.
  • Other duties as assigned