Office Administrator

Job Title: Office AdministratorJob Description

The Office Administrator manages daily office operations and provides comprehensive administrative support to ensure the smooth and efficient functioning of the workplace. This role handles front desk duties, coordinates communication, supports multiple departments, and maintains accurate records while delivering professional customer service to internal and external stakeholders.

Responsibilities

• Manage daily office operations and administrative activities to ensure smooth business functioning.
• Answer phone calls and emails promptly and professionally, and greet visitors in a courteous and welcoming manner.
• Maintain office filing systems, both physical and digital, and organize documents for easy retrieval.
• Perform accurate data entry and maintain up-to-date records in relevant systems and databases.
• Prepare reports, presentations, and business correspondence with attention to detail and professionalism.
• Coordinate and schedule meetings and appointments, including room bookings and calendar management.
• Support human resources activities such as attendance tracking and related administrative tasks.
• Handle incoming and outgoing mail and courier services, ensuring timely distribution and dispatch.
• Monitor and help manage office supplies as needed to support daily operations.
• Ensure office facilities remain clean, organized, and functioning properly by coordinating with relevant vendors or internal teams.
• Assist different departments with administrative tasks and special projects as assigned.
• Maintain strict confidentiality of company information, records, and communications at all times.

Essential Skills

• 1–3 years of office administration or office management experience.
• Proficiency in Microsoft Office applications, including Outlook and Teams.
• Experience with SAP for administrative or office-related tasks.
• Strong administrative support and clerical skills, including filing and document organization.
• Front desk and customer service skills, including professional phone and email etiquette.
• Accurate data entry skills with strong attention to detail.
• Ability to manage multiple tasks and prioritize in a fast-paced office environment.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Additional Skills & Qualifications

• Experience in general office administration and office management responsibilities.
• Previous experience supporting multiple departments or teams.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a collaborative team.
• Comfort with preparing reports, presentations, and professional correspondence.
• Customer-focused mindset and professional demeanor when interacting with visitors and colleagues.

Work Environment

This position operates in a professional office environment with standard business hours from Monday to Friday, 8:30 a.m. to 5:30 p.m. The role involves working on computers and using Microsoft Office applications, including Outlook and Teams, as well as SAP software. The Office Administrator works on-site, handling front desk responsibilities, interacting regularly with visitors and internal staff, and coordinating with various departments. The workspace is structured, organized, and focused on maintaining a clean, functional, and professional office setting.

Job Type & Location

This is a Contract position based out of Houston, TX.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Houston,TX.

Application Deadline

This position is anticipated to close on Sep 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.