Office Manager

Office Operations Manager (Bilingual English/Spanish)

📍 Hopkins, MN

🕒 Full-Time | Onsite | Monday-Friday, 8:00 AM-4:30 PM

Are you a bilingual administrative professional who enjoys wearing multiple hats and keeping operations running smoothly? We're seeking an Office Operations Manager to join our growing team in Hopkins, MN. This role is perfect for someone who thrives in a fast-paced environment and enjoys supporting accounting, HR, customer service, and day-to-day office operations.

What You'll Do

As a key member of the team, you'll play an important role in ensuring efficient office operations while providing support across multiple departments.

Responsibilities:

• Apply customer payments and support Accounts Receivable activities
• Generate invoices, monitor payment schedules, and assist with collections
• Enter vendor invoices and provide administrative support to the accounting team
• Assist with employee onboarding, payroll support, access management, and HR administration
• Answer phones, greet visitors, and manage incoming and outgoing mail
• Support sales reporting, pricing updates, and customer account maintenance
• Provide general administrative support across accounting, HR, operations, and sales teams

What We're Looking For

Required Qualifications:

Bilingual in English and Spanish

Previous Accounts Receivable experience

Strong customer service and communication skills

Ability to prioritize tasks and multitask in a busy office environment

Detail-oriented with excellent organizational skills

Preferred Qualifications:

• HR, onboarding, or payroll support experience
• Collections experience
• Manufacturing industry experience
• Experience working for a small business
• Deacom ERP experience

Why Join Our Team?

• Opportunity to make an immediate impact in a highly visible role
• Diverse responsibilities across accounting, HR, and business operations
• Collaborative and team-oriented work environment
• Growing company with long-term stability
• Comprehensive training and transition support from a retiring team member
• If you're an organized, customer-focused professional looking for a role where no two days are the same, we'd love to hear from you!

Job Type & Location

This is a Contract to Hire position based out of Hopkins, MN.

Pay and Benefits

The pay range for this position is $28.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hopkins,MN.

Application Deadline

This position is anticipated to close on Oct 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.