Program Assistant

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Job Title: Program Assistant

Reports To: Afterschool Program Director

Department: Programs

FLSA Status: Non-Exempt

Job Status: Part-Time

Candidates will be eligible for a $100-$200 hiring bonus if they successfully complete the hiring process which includes completing and submitting all their paperwork before and/or within two (2) weeks after receiving the employment offer.

WHAT WE DO

At LEAP, we believe in the transformational power of the arts. We started as a grassroots movement with just four schools. Today, our teaching artists serve 20,000 kids across the city in over 150 New York City public schools. Every day, our educational arts programs inspire diverse school communities to be more engaged in learning and build critical skills. Our quality educational arts programs promote access and equity for New York City students underserved in the arts.

Culture Statement

LEAP is a group of diverse and passionate individuals working together to prioritize youth and pursue our mission.

Our Goals

We collaborate to accomplish goals and are accountable to ourselves and others.

We strive for excellence, reflect on results, and celebrate success.

Our Peers

We foster relationships through intentional communication and attentive listening.

We welcome feedback with a growth mindset and offer feedback with empathy.

Our Space

We build trust through transparency, honesty, and humility.

We respect and attempt to meet each other’s needs at work.

Our Community

We are inclusive and value the differences among us.

We listen to and acknowledge the voices of those we serve.

JOB PURPOSE

The Program Assistant will manage all aspects of attendance (set up and maintain student database and attendance records, etc.), all aspects of administrative compliance for program and individual staff as applicable by NYS Social Law and SACC Regulations (NYCDOHMH) and Act as central point of contact for LEAP Afterschool by answering phones, greeting and directing visitors, addressing questions from parents and nurturing students.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Provide administrative support for the Program Director to include managing correspondence, scheduling meetings, ordering supplies, and developing necessary communications internally and externally
• Maintain after school/student records and organize files
• Manage confidential information appropriately
• Organize supper program
• Handle travel schedules and juggle multiple tasks and priorities
• Attend monthly and/or bi-monthly Office Manager meetings, as well as other professional development sessions.
• Strong organizational, time management and multitasking skills
• Strong interpersonal and communication skills
• Expedience in office management capacity
• Provide administrative support for Program Manager
• Responsible for administrative functions/tasks – works with vendors, manages front office, develops necessary communications internally and externally
• Maintains office security
• Responsible for maintenance of entire office
• Responsible for internal office moves and office directory
• Provide administrative support to Program Director, to include managing correspondence, scheduling meetings, developing presentations and planning events
• Responsible for developing and educating employees on emergency/evacuation procedures
• Perform other related duties as required and assigned.

MINIMUM QUALIFICATIONS

• Associate's degree or higher
• Two years experience working in an after-school environment
• Ability to enter data into an online system
• Ability to speak Spanish preferred, but not required
• Excellent organization skills
• Excellent written and verbal communication skills
• Demonstrated involvement with and commitment to the youth community
• Demonstrated experience with developing a positive rapport with youth
• Demonstrates commitment to professional growth and eager to learn

COMPENSATION AND BENEFITS:

• Salary/Hourly Rate: $20-$35 per hour. Salary commensurate with experience.
• Hours: May vary per placement
• Part-Time: This position qualifies for sick/personal time accrual

PRE-EMPLOYMENT SCREENING

Pre-employment screening is required for this position, including but not limited to criminal history check by the NYC Department of Education, and other regulating agencies as needed per placement.

LEGAL DISCLAIMER

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required. Management may at its discretion assign or reassign duties and responsibilities to this job at any time. This job description does not change the at-will employment relationship existing between the organization and its employees. LEAP, Inc., is an equal opportunity employer (M/F/D/V).

EEO STATEMENT

LEAP provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to age, citizenship, color, disability status, gender identity or expression, marital status, national origin, pregnancy, protected veteran status, race, religion, sexual orientation, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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