Project Administrator

Project Administrator

📍 Mojave, CA | 💲 $22-$24/hr | ⏰ Full-Time, On-Site (M-F, 8:00 AM-5:00 PM)

Be the backbone of a major energy infrastructure project.

Are you someone who thrives on organization, keeping operations running smoothly, and being the go-to person when something needs to get done? We're seeking a Project Administrator to support a large-scale construction and energy project in Mojave, California. In this role, you'll work directly with project leadership, contractors, vendors, and site personnel to ensure daily operations stay on track.

From coordinating facilities and vendors to tracking workforce data and managing critical project documentation, you'll play a key role in the success of this high-profile project while gaining valuable construction and project management experience.

Why You'll Love This Opportunity

✅ Get hands-on experience supporting a major energy infrastructure project

✅ Gain exposure to construction management, project coordination, and site operations

✅ Wear many hats and make a visible impact every day

✅ Work closely with project managers, vendors, and field teams

✅ Excellent opportunity for administrative professionals looking to grow into project coordination or construction management roles

What You'll Be Doing

🚧 Site Operations & Facility Coordination

You'll help ensure that everything needed to keep the project site running efficiently is available and functioning properly.

• Coordinate daily site logistics and support services
• Manage relationships with vendors and service providers
• Schedule servicing, maintenance, and repairs for:
  • Portable restrooms and handwashing stations
  • Shower and laundry facilities
  • Site offices and trailers
  • Security services and site access points
  • Cleaning and janitorial services
• Monitor and order office, site, and facility supplies
• Help manage site resources such as drinking water, ice, printers, copiers, and other operational necessities

👷 Workforce Tracking & Reporting

You'll help maintain critical records that keep project leadership informed.

• Track daily personnel attendance and workforce counts
• Maintain records of employees, contractors, and site visitors
• Compile and submit daily workforce reports
• Assist with site logs and project documentation
• Collect, organize, and process information from timecards, invoices, logs, and other project records

📋 Administrative & Project Support

• Support project managers and the remote Office Administrator
• Coordinate meetings and site communications
• Assist with onboarding new personnel and site access requirements
• Perform document control, filing, record retention, and data entry
• Log invoices and maintain project spreadsheets
• Assist with special projects and other administrative initiatives as needed

What We're Looking For

Required Qualifications

• 2+ years of administrative, office coordination, project support, or operations experience
• Strong Microsoft Office skills, especially:
  • Excel
  • Word
  • Outlook
• Experience working with spreadsheets and basic Excel formulas
• Highly organized with excellent attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable working independently and supporting multiple stakeholders

Preferred Experience

• Construction, engineering, industrial, manufacturing, or project-based environments
• Workforce reporting or personnel tracking
• Vendor coordination and scheduling
• Document control or project documentation
• Supporting project management or field operations teams

Work Environment

This is a fully on-site position located at an active construction project. Candidates should be comfortable walking throughout the project site, interacting with field personnel, and working in both office and outdoor environments.

If you're organized, dependable, and ready to be a key player on a major construction project, we'd love to hear from you. Apply today and help build something that makes an impact. 🚀

Job Type & Location

This is a Contract position based out of Mojave, CA.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mojave,CA.

Application Deadline

This position is anticipated to close on Sep 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.