Project Coordinator

Job Title: Project Coordinator

Location: System Business Office

Department Name: IT&S Project Management Office

Req #: 0000262182

Status: Salaried

Shift: Day

Pay Range: $62,400.00 - $96,900.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

The Project Management Office (PMO) Project Coordinator supports Project Managers and Program Managers in the coordination, implementation, management, and successful completion of projects across RWJBarnabas Health.

In this role, you will help ensure projects remain aligned with organizational strategy, commitments, timelines, and goals. The Project Coordinator plays an important role in maintaining project plans and documentation, tracking risks and issues, coordinating deliverables, communicating project status, and keeping project teams and leadership informed throughout the project lifecycle.

This position is ideal for someone who is highly organized, detail-oriented, adaptable, and interested in growing within project management while contributing to large-scale initiatives across the organization.

As a PMO Project Coordinator, a Typical Day May Include

• Supporting Project Managers and Program Managers with the planning, coordination, implementation, and completion of projects.
• Coordinating and maintaining project workplans, timelines, milestones, and deliverables.
• Assisting with project workplan reviews and ensuring action items and deliverables remain on track.
• Tracking project issues, risks, dependencies, decisions, and follow-up activities.
• Preparing and maintaining project status updates and other project-related communications.
• Creating and maintaining clear, accurate, and organized project documentation.
• Monitoring project timelines and escalating potential delays, risks, or concerns to appropriate project leadership.
• Communicating regularly with project teams, stakeholders, supervisors, and Executive Management to ensure appropriate visibility into project progress and issues.
• Coordinating meetings, project discussions, follow-up activities, and documentation as needed.
• Utilizing Microsoft Office, project planning tools, and Project Management Information Systems to organize and track project activities.
• Working with project leadership and subject matter experts to gather information and support project deliverables.
• Supporting multiple projects and priorities in a fast-paced environment while meeting established deadlines.
• Working independently under regular supervision to produce measurable, high-quality results.
• Developing and maintaining an understanding of RWJBarnabas Health Enterprise and IT goals and how the project portfolio supports and impacts those objectives.
• Identifying opportunities to assist project teams and proactively taking ownership of assigned tasks.

This Role Might Be For You If

• You are highly organized and enjoy keeping projects, timelines, documentation, and deliverables on track.
• You enjoy working behind the scenes to help complex projects run smoothly.
• You are comfortable managing multiple priorities and deadlines in a fast-paced environment.
• You naturally take ownership of your work and follow tasks through to completion.
• You are detail-oriented and can identify potential issues before they become larger project risks.
• You are adaptable and can adjust priorities as project or business needs change.
• You have strong critical-thinking and problem-solving skills and enjoy looking at challenges from multiple perspectives.
• You communicate clearly and professionally with project leaders, stakeholders, subject matter experts, and executive leadership.
• You are comfortable asking questions, listening carefully, and confirming information to ensure accuracy.
• You enjoy building relationships and establishing trust with cross-functional partners.
• You are proactive and willing to identify tasks that need attention without always waiting for direction.
• You are interested in learning new software, systems, project management tools, and processes.
• You remain focused and productive when working through obstacles, competing priorities, or time-sensitive situations.

To Be Considered for the PMO Project Coordinator Position, You Must Have:

• Associate's degree with three or more years of related experience.
• At least one year of relevant experience supporting or coordinating large-scale projects, preferably within a healthcare environment.
• Experience utilizing Microsoft Office Suite.
• Experience with a Project Management Information System (PMIS) and/or project planning tools.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Ability to work effectively in a fast-paced environment and meet established deadlines.
• Strong written and verbal communication skills.
• Demonstrated ability to take ownership of assignments and complete work accurately, efficiently, and on time.
• Strong critical-thinking and problem-solving capabilities.
• Ability to communicate effectively with project leadership, stakeholders, and subject matter experts.
• Ability to work independently under regular supervision while collaborating effectively with project teams.

Preferred Qualifications:

• Bachelor's degree.
• Three or more years of relevant experience in large-scale project coordination or project support.
• Previous experience supporting projects within a healthcare environment.
• Experience supporting multiple concurrent projects, programs, or enterprise-level initiatives.
• Familiarity with project management processes, including workplan management, risk and issue tracking, status reporting, and project documentation.

Why You'll Love Working With Us

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through Our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey, whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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