Purchasing Agent

Position Summary

Status: Full-Time

Location: Downtown Orlando-Fully Onsite

Hours: 7:30am-4:30pm

Schedule: Monday-Friday

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida’s east to west coasts and beyond.

ORLANDO HEALTH - BENEFITS & PERKS:

All Inclusive Benefits (start day one)

• Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees.

Forbes Recognizes Orlando Health as a Best-In-State Employer

• Forbes has named Orlando Health as one of America's Best-In-State Employers for 2024. Orlando Health is the top healthcare organization in the Metro Orlando area to make the prestigious list. "We are proud to be named once again as a best place to work," said Karen Frenier, VP (HR). "This achievement reflects our positive culture and efforts to ensure that all team members feel respected, supported and valued.

Employee-centric

• Orlando Health has been selected as one of the “Best Places to Work in Healthcare” by Modern Healthcare

Position Summary

The Purchasing Agent is responsible for the purchasing and supply management processes including processing purchase orders, identifying and communicating with vendors, managing exceptions and ensuring receipt of orders. Works with vendors as required and oversees purchasing contract compliance at a transaction level. The Purchasing Agent supports the buying and sourcing staff in researching vendors, manufacturers, goods and services to purchase and/or contract with.

Responsibilities

Essential Functions

• Prepares and dispatches purchase orders by verifying specifications and price and obtains approval from requisitioning department.
• Utilizes technology to drive decision making, is highly proficient at ability to gather, analyze, interpret, and summarize, data and purchasing trends.
• Participates in the evaluation of products, goods, or services prior to purchase, and ensures standards are continuously met after purchase.
• Ensures compliance with internal or external purchasing requirements.
• Maintains close coordination with various assigned departments to ensure timely receipt of product and services.
• Secures and analyzes quotations and recommends suppliers with respect to cost, quality, and delivery competitiveness for assigned departments.
• Reviews purchase history, organic growth expectations and identifies potential savings opportunities.
• Helps as appropriate to procure substitutions that requires clinical approval and coordinates the activities associated with this between clinical departments and suppliers.
• Collaborates with various cross-functional teams on projects such as new product implementations, conversions, changes, and discontinuations.
• Demonstrates sound business decision making aligned with established processes and departmental goals.
• Makes recommendations to enhance business processes and identify opportunities to improve operational efficiencies.
• Conveys direction and information clearly and concisely both verbally and in writing.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.
• Approves and corrects invoice discrepancies and short payments.
• Develops scopes and standard operating procedures to ensure process compliance.
• Negotiates pricing with vendors.
• Investigates cost savings opportunities.

Other Related Functions

• Assists with special projects and committees as needed.
• Train and mentor team members to utilize systems and follow processes.
• Supports, reviews, and identifies opportunities to standardize contracted and approved products.
• Other duties assigned as needed.

Qualifications

Education/ Training

• Bachelor’s degree in business or related field required. Or Associate degree in business or related field plus 5 or more years of experience in purchasing. Or Certified Purchasing Professional (CPP) and 7 years of experience in purchasing. Or ten or more years of experience in purchasing experience.

Experience

• Minimum of 3 years of experience related to procurement activities. Minimum of 1 year of experience in healthcare required. Strong experience with Enterprise Resource Planning (ERP) or Supply Chain IT systems

Education/ Training

• Bachelor’s degree in business or related field required. Or Associate degree in business or related field plus 5 or more years of experience in purchasing. Or Certified Purchasing Professional (CPP) and 7 years of experience in purchasing. Or ten or more years of experience in purchasing experience.

Experience

• Minimum of 3 years of experience related to procurement activities. Minimum of 1 year of experience in healthcare required. Strong experience with Enterprise Resource Planning (ERP) or Supply Chain IT systems

Essential Functions

• Prepares and dispatches purchase orders by verifying specifications and price and obtains approval from requisitioning department.
• Utilizes technology to drive decision making, is highly proficient at ability to gather, analyze, interpret, and summarize, data and purchasing trends.
• Participates in the evaluation of products, goods, or services prior to purchase, and ensures standards are continuously met after purchase.
• Ensures compliance with internal or external purchasing requirements.
• Maintains close coordination with various assigned departments to ensure timely receipt of product and services.
• Secures and analyzes quotations and recommends suppliers with respect to cost, quality, and delivery competitiveness for assigned departments.
• Reviews purchase history, organic growth expectations and identifies potential savings opportunities.
• Helps as appropriate to procure substitutions that requires clinical approval and coordinates the activities associated with this between clinical departments and suppliers.
• Collaborates with various cross-functional teams on projects such as new product implementations, conversions, changes, and discontinuations.
• Demonstrates sound business decision making aligned with established processes and departmental goals.
• Makes recommendations to enhance business processes and identify opportunities to improve operational efficiencies.
• Conveys direction and information clearly and concisely both verbally and in writing.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.
• Approves and corrects invoice discrepancies and short payments.
• Develops scopes and standard operating procedures to ensure process compliance.
• Negotiates pricing with vendors.
• Investigates cost savings opportunities.

Other Related Functions

• Assists with special projects and committees as needed.
• Train and mentor team members to utilize systems and follow processes.
• Supports, reviews, and identifies opportunities to standardize contracted and approved products.
• Other duties assigned as needed.