Scheduling Coordinator

At Children’s Wisconsin, we believe kids deserve the best.

Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.

Please follow this link for a closer look at what it’s like to work at Children’s Wisconsin: https://www.instagram.com/lifeatcw/

Job Summary:
Develops schedules, enters data, and produces reports for the Clinical Resource Unit and the Patient Care Services departments. Is a resource for the use of the staffing/scheduling software system to ensure accuracy of the database and development of staff scheduling.

Essential Functions:

• Maintains accuracy of staff scheduling/position control database for all Patient Care Services personnel. Enters employee and staffing data into staff scheduling computer systems as required.
• Communicates and supports/trains new users on the use of the scheduling systems, policy, guidelines and scheduling accountability.
• Maintains time and attendance records.
• Assess and communicates staffing resource needs in partnership with the Patient Care Services leadership and helps to coordinate all-calls and staff tracking for scheduling needs.
• Performs system backups and maintenance as appropriate.
• Assists with the verification for patient care services of professional licensure and registry according to policy.
• Maintains Patient Care Manager on-call schedule.

Education:

• High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required

Experience:

• 2+ years of experience working with personal computers, computer applications (databases, spreadsheets, word processing), preferably in a hospital/health care environment. Required and
• Prior experience in the use of a health system scheduling system preferred

Knowledge, Skills and Abilities:

• Requires excellent verbal and written communication skills to effectively deal with management and other hospital staff.
• Requires ability to be detail oriented with a high level of accuracy and excellent organizational skills in order to maintain records and prioritize work necessary to meet required deadlines.
• Analytical ability to gather and interpret data and problem solve difficult scheduling issues.
• Ability to act independently, under minimal supervision.
• Adaptable to a changing environment and growing team.

Required for All Jobs:

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.
• Employment is at-will. This document does not create an employment contract, implied or otherwise.

Schedule: Two morning shifts per week: 4:30 AM - 1:30 PM and 5:30 AM - 11:30 AM.

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications/Licenses: