Senior Executive Assistant

Overview

VTG is seeking a Senior Executive Assistant to support our customer at the Washington Navy Yard. The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This Executive Assistant (EA) position provides executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support.

This position will be 100% onsite at the Washington Navy Yard.

What will you do?

• Manage office schedule and calendar of appointments for Senior Executive(s);
• Create schedule related products (schedule forecast, day card, day book);
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;
• Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;
• Prepare Trip books with details and read-aheads;
• Answer routine telephone calls, direct calls and take messages;
• Greet and escort visitors – ensure visit requests and clearances are submitted;
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;
• Arrange for the delivery of outgoing mail/packages with the mailroom;
• Draft, proofread, edit and coordinate correspondence;
• Perform research and retrieve information from databases and other resources;
• Maintain tracking records and filing systems; archive files;
• Participate in meetings and events: may serve as recorder and may present position related information;
• Assist in ordering supplies/equipment and arranging for office equipment repairs;
• Draft documents such as instructions, spreadsheets, presentations and reports.

Do you have what it takes?

Required Skills:

• Must have and maintain a DoD Secret clearance;
• Must have a High School Diploma;
• Ability to communicate effectively and concisely;
• Ability to participate productively as a contributing member in a team environment;
• Strong interpersonal skills;
• Ability to be discreet and maintain confidentiality;
• Must have DoD experience;
• Proficient in the use of Microsoft Office and standard computer applications like Adobe Acrobat;
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;
• Prior experience and familiarity with Defense Travel System (DTS).

Preferred Skills:

• Extensive knowledge of DoD organizational structure, mission, vision, culture, values, philosophy and operating principles;
• Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance;
• Top Secret Eligible.

VTG’s estimated starting pay range is $90,000-$120,000 which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range.

Required Skills:

• Must have and maintain a DoD Secret clearance;
• Must have a High School Diploma;
• Ability to communicate effectively and concisely;
• Ability to participate productively as a contributing member in a team environment;
• Strong interpersonal skills;
• Ability to be discreet and maintain confidentiality;
• Must have DoD experience;
• Proficient in the use of Microsoft Office and standard computer applications like Adobe Acrobat;
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;
• Prior experience and familiarity with Defense Travel System (DTS).

Preferred Skills:

• Extensive knowledge of DoD organizational structure, mission, vision, culture, values, philosophy and operating principles;
• Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance;
• Top Secret Eligible.
• Manage office schedule and calendar of appointments for Senior Executive(s);
• Create schedule related products (schedule forecast, day card, day book);
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;
• Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;
• Prepare Trip books with details and read-aheads;
• Answer routine telephone calls, direct calls and take messages;
• Greet and escort visitors – ensure visit requests and clearances are submitted;
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;
• Arrange for the delivery of outgoing mail/packages with the mailroom;
• Draft, proofread, edit and coordinate correspondence;
• Perform research and retrieve information from databases and other resources;
• Maintain tracking records and filing systems; archive files;
• Participate in meetings and events: may serve as recorder and may present position related information;
• Assist in ordering supplies/equipment and arranging for office equipment repairs;
• Draft documents such as instructions, spreadsheets, presentations and reports.