Staff Accountant

Job Title: Staff AccountantJob Description

The Staff Accountant plays a key role in day-to-day accounting operations, financial reporting, and month-end close activities. This position helps maintain accurate financial records, supports compliance with accounting standards, and provides analytical insight for business initiatives. The role is ideal for a detail-oriented, analytical professional who enjoys working in a fast-paced environment with multiple priorities and contributing to a growing organization.

Responsibilities

• Participate in monthly close activities by preparing and recording journal entries related to prepaid assets, accruals, and other general ledger transactions.
• Reconcile balance sheet accounts to ensure financial data is complete, accurate, and properly supported.
• Prepare and review allocation entries for shared costs, consulting expenses, and contractor-related expenditures.
• Validate expense activity, investigate discrepancies, and ensure compliance with company policies and accounting guidelines.
• Perform regular reconciliations of bank accounts, credit card accounts, and other key financial records.
• Assist with accounts receivable processes, including transaction review, payment application, and account analysis.
• Provide cross-functional support by serving as a backup for accounts payable activities and lease accounting functions.
• Maintain organized documentation supporting all accounting transactions, journal entries, and reconciliations.
• Serve as a primary point of contact for employee expense reporting inquiries and policy-related questions.
• Provide guidance on expense reporting procedures, system functionality, and reimbursement requirements.
• Support the administration and troubleshooting of expense management platforms to ensure an efficient and user-friendly experience.
• Assist in monitoring compliance with corporate travel and expense policies.
• Interpret and analyze financial statements and supporting financial data to provide insights and ensure accuracy.
• Collaborate with other members of the accounting team to support continuous improvement of accounting processes and controls.

Essential Skills

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum of 2–3+ years of progressive general accounting experience.
• Hands-on experience with month-end close processes, including journal entry preparation and general ledger activities.
• Demonstrated experience performing account reconciliations, including bank reconciliations and balance sheet reconciliations.
• Working knowledge of accounting principles and financial reporting practices.
• Ability to interpret and analyze financial statements and supporting financial data.
• Strong written and verbal communication abilities.
• Excellent analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail in all work products.
• Ability to work independently while managing competing priorities and deadlines.
• Proficiency with Microsoft Excel, including pivot tables, VLOOKUP, SUMIFS, and other advanced functions.
• Proficiency with Microsoft Office applications such as Word and Outlook.

Additional Skills & Qualifications

• Experience using ERP systems and financial reporting tools; familiarity with Dynamics 365 is preferred but not required.
• Familiarity with revenue recognition guidance under ASC 606 is beneficial.
• Experience with prepaid expenses, general ledger accounting, and month-end close in a growing organization.
• Ability to adapt to new systems and processes in a dynamic environment.
• Interest in contributing to a growing company that is expanding its accounting function.
• Comfort working within an accounting team that includes senior and staff-level professionals.

Work Environment

This role operates within a hybrid work environment that combines on-site collaboration with remote flexibility. During the initial training period, the Staff Accountant works fully on-site to learn systems, processes, and workflows. After training, the schedule transitions to a hybrid model with three days in the office and two days remote each week. The accounting team is part of a larger organization with substantial annual revenue and is structured with an Accounting Manager, a senior Accountant, and other staff accounting professionals, providing opportunities for mentorship and collaboration. The environment is fast-paced and growth-oriented, with expanding responsibilities and new roles created as the company scales. Team members use modern ERP systems, including Dynamics 365, and rely heavily on Microsoft Excel and other financial reporting tools. The office setting is professional, and employees are expected to maintain a neat, business-appropriate appearance while on-site.

Job Type & Location

This is a Contract to Hire position based out of Ontario, CA.

Pay and Benefits

The pay range for this position is $33.80 - $37.31/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Ontario,CA.

Application Deadline

This position is anticipated to close on Sep 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.