Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support growing construction operations. In this role, you manage the full invoice lifecycle, process weekly check runs, reconcile vendor accounts, and partner closely with Procurement to ensure timely approval and payment of invoices. You work in a high-volume, project-based environment where accuracy, organization, and strong vendor relationships are essential. This position offers the opportunity to contribute directly to efficient financial processes in a fast-growing company with room for professional growth.

Responsibilities

• Manage the full lifecycle of accounts payable invoices from receipt through approval, coding, and payment.
• Process high volumes of invoices accurately and efficiently, ensuring proper coding and alignment with project and cost structures.
• Prepare and execute weekly check runs and other payment batches in accordance with company policies and timelines.
• Reconcile vendor accounts regularly, resolving discrepancies and ensuring accurate balances.
• Partner closely with Procurement to ensure purchase orders, receipts, and invoices align and are properly approved.
• Perform invoice matching to purchase orders and receiving documents, identifying and resolving mismatches promptly.
• Maintain accurate and organized accounts payable records, including digital and system-based documentation.
• Communicate professionally with vendors and internal stakeholders to resolve invoice, payment, and billing issues.
• Monitor and prioritize multiple deadlines in a fast-paced environment to ensure timely payments and compliance with terms.
• Support project managers and field operations with accounts payable information and reporting related to construction projects.
• Utilize accounting and ERP systems, along with Microsoft Excel, to enter, track, and analyze accounts payable data.
• Contribute to continuous improvement of accounts payable processes and controls to enhance efficiency and accuracy.

Essential Skills

• At least 3+ years of accounts payable experience.
• Experience in construction, contractor, or project-based accounting environments (highly preferred).
• Proven ability to manage high-volume invoice processing with strong accuracy.
• Strong understanding of purchase orders, invoice matching, and payment processes.
• Proficiency with Microsoft Excel.
• Experience working with accounting or ERP systems for accounts payable processing.
• Strong organizational skills and attention to detail.
• Excellent communication and follow-up skills with internal teams and external vendors.
• Ability to prioritize multiple deadlines and tasks in a fast-paced environment.
• Solid data entry skills with a focus on accuracy in invoicing and coding.
• Foundational knowledge of accounting principles relevant to accounts payable and reconciliation.

Additional Skills & Qualifications

• Experience in subcontractor or project-based financial operations.
• Experience collaborating with Procurement and project teams in a construction setting.
• Comfort working with purchase orders, invoicing, and coding across multiple projects.
• Ability to build and maintain positive vendor relationships through timely and professional communication.
• Interest in growing within a fast-growing company with expanding responsibilities over time.

Work Environment

This is a full-time, in-office position, Monday through Friday, with standard shifts of either 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m. You work closely with an accounting team, project managers, Procurement, and field operations in a fast-paced construction setting that values accuracy, reliability, and collaboration. The environment is professional and team-oriented, with a strong focus on supporting projects and vendors through efficient financial and accounts payable processes. The company is growing quickly, offering opportunities for professional development and increased responsibility as the organization expands.

Job Type & Location

This is a Contract to Hire position based out of Houston, TX.

Pay and Benefits

The pay range for this position is $24.00 - $36.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Houston,TX.

Application Deadline

This position is anticipated to close on Sep 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.