Administrative Assistant

The Oaks at Denville is seeking a friendly Administrative Assistant to join our team!

The Oaks at Denville is a Springpoint Senior Living Community located in Denville, NJ. At Springpoint, our Administrative Assistant primarily supports their supervisor/department in the overall operation of the office activities in accordance with policies and procedures, forms, confidentiality, etc. Creates and always maintains an atmosphere of personal interest and professionalism.

Responsibilities:

• • Provide general office support (i.e. typing, filing, answering phones, taking messages, etc.) for the Maintenance and Landscaping Departments.
  • Ensure that residents and others who need to know are informed of scheduled repairs.
  • Maintain a supply inventory and order supplies.
  • Assist in coordinating the refurbishing of apartments.
  • Maintain records and files for apartment renovations.
  • Respond to residents’ maintenance requests; maintain work orders.
  • Oversee purchase orders and payment vouchers.
  • Check voice mail boxes for Landscaping and Housekeeping as requested.
  • Type various communications and correspondence as directed and as required.
  • Maintain orderly filing system for all work orders, records, reports, etc.
  • Document daily work orders ensuring all chargeables are separated for accounting and charge sheets are submitted on a monthly basis.
  • Maintain current copies of vendor Certificates of Insurance.
  • Maintain Emergency Call list of vendors and personnel.
  • Assist Director of Maintenance with budget preparation and monitor department expenditures to ensure compliance with budget restrictions.
  • Coordinate with residents for television repairs as needed.
  • Perform Adds, Moves, Changes to phone system and voice mail system as requested.
  • Coordinate phone system and voice mail system repairs as needed.
  • Provide appropriate assistance to residents, co-workers and visitors. Represent the facility in a professional manner when attending programs, seminars and training.
  • Review and understand policies and procedures outlines in employee work rules and union contract. Attend department meetings as directed. Participate in continuing education and training as needed.
  • Must be able to work at off hours in cases of emergency.
  • Other duties related to the essential function of the job as assigned by management

Education and Experience:

• High School Diploma or equivalent.
• Minimum of 2 years secretarial/office related experience.
• Experience with scheduling and staffing.
• Experience in general office equipment, basic business functions.

Comprehensive Benefits Package (Full Time):

• Medical/Dental/Vision/Rx Plans
• Paid Time Off and Holidays
• 401(k) with Company Match (Once Eligible)
• Life & Disability Insurance
• Flexible Spending Accounts
• Voluntary Benefits (including DailyPay!)
• Employee & Resident Bonus Referral Programs
• Employee Assistance Program
• Wellness & Wellbeing Programs
• Tuition Reimbursement
• Professional Development and Career Opportunities

Pay Range: $22.00 - $27.00/hour

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.