Administrative Assistant

Job Title: Buyers Assistant (Administrative Assistant)

Job Description

The Buyers Assistant supports day-to-day purchasing activities and ensures accurate supplier follow-up for purchase order maintenance. This role works closely with product engineering, particularly within the prototype group, to ensure all required documentation is received from engineering and suppliers for the receipting of deliveries. The Buyers Assistant collaborates with internal stakeholders, assists buyers with purchasing responsibilities and data analysis, and helps execute supplier and commodity strategies that support plant procurement and manufacturing operations.

Responsibilities

• Support daily purchasing activities, including the creation, maintenance, and tracking of purchase orders.
• Maintain accurate and up-to-date procurement records in accordance with corporate guidelines.
• Coordinate with product engineering and the prototype group to ensure all required documentation is received from engineering and suppliers for the receipting of deliveries.
• Discuss defective or unacceptable materials or service levels with users, suppliers, and other stakeholders to determine root cause and implement corrective actions.
• Resolve payment issues by working with suppliers, internal departments, and relevant stakeholders.
• Collaborate with internal customers to develop business requirements and identify opportunities to improve purchasing and procurement processes.
• Solicit quotes from suppliers and compile pricing and commercial data to support sourcing decisions.
• Support and execute supplier and commodity strategies that align with plant procurement and manufacturing operations.
• Participate in technical reviews with suppliers and internal teams to support prototype and production activities.
• Work closely with buyers to assist with purchasing responsibilities, including data analysis, retrieving quotes, and managing internal and external communication.
• Perform data entry related to purchase orders, inventory, and supplier information with a high level of accuracy.
• Use Microsoft Excel and other office applications to create, update, and analyze spreadsheets and reports.
• Analyze data quickly and present clear conclusions and recommendations to buyers and internal stakeholders.
• Travel, as needed, to supplier facilities and plant manufacturing locations.

Essential Skills

• At least 6 months of experience as a purchasing or buyers assistant or administrative work, including hands-on work with purchase orders and spreadsheets.
• Strong Microsoft Excel skills at an intermediate to advanced level, with the ability to pass Excel testing (Normal User level).
• Proficiency with Microsoft Office applications, including Excel and other office suite tools.
• Experience with data entry and order entry, with strong attention to detail and accuracy.
• Knowledge of purchasing policies and procedures.
• Ability to work proactively as a self-starter and manage tasks with minimal supervision.
• Strong oral and written communication skills for effective interaction with internal and external stakeholders.
• Ability to quickly analyze data and present clear conclusions.
• Experience in purchasing, procurement, or buyer support functions.
• Familiarity with supply chain, inventory, and purchase order processes.

Work Environment

This role is based on site in Detroit at an advanced technology and development-focused facility, working within the supply chain and purchasing organization. The position is located in the manufacturing area of the building, providing close interaction with engineering, prototype, and operations teams. The work environment involves regular use of Microsoft Office applications, especially Excel, and may include working with systems such as SAP for order and data management. Business casual dress is required. Occasional travel to supplier facilities and plant manufacturing locations may be necessary to support procurement and supplier activities.

Job Type & Location

This is a Contract position based out of Hamtramck, MI.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Hamtramck, MI.

Application Deadline

This position is anticipated to close on Nov 18, 2026.

Workplace Type

This is a fully onsite position in Hamtramck,MI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.