Administrative Assistant I

Benefits

U.S.-based employees have access to medical, dental, and vision insurance, a 401(k) plan and company contribution, short-term and long-term disability coverage, basic life insurance, and wellbeing benefits, among others. U.S.-based employees also receive, per calendar year, up to 6 scheduled paid holidays. Additionally, eligible hourly/non-exempt and exempt employees accrue up to 112 hours of PTO based on years of service and may annually take up to 8 hours of paid volunteer time. Additional paid sick leave is also provided if required by state or local law.

Summary of Position:

The Administrative Assistant I assists our management teams with Project Administrative duties. These duties support the coordination of projects, personnel, and activities within a group, and may include performing project work for clients when necessary.

Essential Functions:

• Create and deliver PowerPoint presentations, if necessary
• Provide data entry and updates in applications
• Enter and process requests in the ticketing system
• Perform administrative tasks such as:
  • Meeting set up
  • Meeting notes
  • Assist with timecard approval
  • Assist with documentation (projects, run/generate/audit reports)
• Respond to requests for information, questions, and communicate status updates
• Onsite project work may be required at times
• Other administrative duties as needed
• Support the Corporate Director
• Create expense reports
• Plan and run events as needed
• Provide complex calendaring
• Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents, and chief officers
• Handle confidential and non-routine information and explains policies when necessary
• Perform backup duties for Executive Assistant

Competencies:

1. Ensures Accountability
2. Tech Savvy
3. Communicates Effectively
4. Values Differences
5. Customer Focus
6. Resourcefulness
7. Drives Results
8. Plans and Prioritizes
9. Decision Quality
10. Self-Development

Work Environment:

This position is based in a professional office setting and regularly utilizes workplace technology, including computers, smartphones, multifunction printers, cloud-based filing systems, and collaboration tools.

Physical Demands:

This role requires physical capabilities that support the successful execution of key responsibilities. The employee regularly engages in verbal and written communication with colleagues and clients to address project-related inquiries and must be able to convey accurate information clearly and efficiently. The position involves remaining seated at a workstation for approximately 75% of the time, with occasional movement throughout the office to access equipment, supplies, and shared resources. Daily tasks include consistent use of computers and standard office technology such as keyboards, printers, and multifunction devices. The role also involves transporting equipment boxes weighing up to 25 pounds within the building and to other offsite locations as needed for project support.

Required Education and Experience:

• High School Diploma Required
• 1-3 years of experience

Qualifications:

• A minimum of at least one year of administrative support experience
• Strong written and verbal skills
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Calendar)
• Ability to gather and analyze data and to work with figures
• Solid judgment along with decision-making skills
• Strong leadership capabilities
• Ability to use logic and reasoning to identify alternative solutions, conclusions, or approaches to problems and evaluate based on strengths and weaknesses

AAP/EEO Statement:

3MD Inc. is an equal opportunity employer and does not discriminate based on gender, sex, age, race and color, religion, marital status, national origin, disability, sexual orientation, gender identity or expression, veteran status or any other category that is protected by applicable law.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.