Administrative Assistant

Job Title: Administrative AssistantJob Description

The Administrative Assistant provides high-quality administrative and office support across multiple locations and executive functions. This role serves as a key point of contact for visitors and callers, supports daily office operations, coordinates meetings and travel, and assists with special projects. The position requires strong organizational skills, professionalism, and the ability to manage multiple priorities while supporting site leadership and cross-functional teams.

Responsibilities

• Carry out administrative duties such as filing, typing, copying, and scanning.
• Assist with scheduling meetings and arranging reservations or lunch orders.
• Prepare mail and packages for delivery and manage incoming mail.
• Answer phone calls, schedule meetings, and support visitors.
• Oversee badge management for the site.
• Make travel arrangements such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, email, and mail.
• Provide information by answering questions and fulfilling requests from internal and external constituents.
• Maintain supplies inventory by checking stock levels and placing orders for necessary items.
• Support location site leadership as needed.
• Contribute to team efforts by accomplishing related tasks as needed.

Essential Skills

• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Office 365.
• Ability to learn new software programs (USPS, FedEx, ERP, etc.).
• Strong verbal and written communication skills.
• Experience in coordinating travel arrangements and utilizing expense reimbursement software.
• Exceptional attention to detail and professionalism.
• Proficiency in office operations and administrative best practices.
• Ability to manage multiple tasks and competing priorities in a fast-paced environment.
• Demonstrated ability to work independently with minimal supervision.

Additional Skills & Qualifications

• Outgoing and friendly personality.
• Good communication skills.
• Willingness to learn with a positive attitude.
• No specific industry experience required.

Work Environment

The work environment includes an office space at the receptionist desk, with standard hours from Monday to Friday, 8 AM to 5 PM. The culture is welcoming, encouraging growth and development.

Job Type & Location

This is a Contract to Hire position based out of Lancaster, PA.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lancaster,PA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.