Administrative Specialist

Job Title: Administrative Specialist

Location: Schaumburg, IL (On-Site)

Duration: 6 Month Contract (potential to extend)

Pay: $20-$21.50/hour

Schedule: Monday - Friday | 8a -5p

Join a Growing Industry Leader

Are you highly organized, detail-oriented, and passionate about helping customers? Looking for a stable company with long-term career growth opportunities? Join a leading fleet management organization where you'll play an important role in keeping vehicles compliant, registered, and legally on the road.

As a Administrative Specialist , you'll work in a fast-paced, collaborative environment supporting vehicle registration, titling, and compliance activities for commercial fleets across the country. This is an excellent opportunity for someone who enjoys problem-solving, customer interaction, and working with a supportive team that offers strong advancement opportunities.

What You'll Do

Vehicle Registration & Compliance

• Process vehicle registration renewals accurately and efficiently across multiple jurisdictions.
• Ensure vehicles remain legally registered and compliant with state and local requirements.
• Research and resolve registration, licensing, title, and tax-related issues.
• Communicate with drivers, government agencies, and vendors to obtain required documentation and resolve outstanding items.
• Verify registration fees and reconcile billing discrepancies.
• Partner with internal teams to prevent delays and ensure exceptional service.

Driver Fulfillment & Documentation

• Prepare and process vehicle title, registration, tax, and ownership documents.
• Review paperwork for accuracy and compliance with state and county regulations.
• Investigate and resolve document rejections or missing information.
• Order and track replacement documentation through manufacturer systems.
• Utilize internal databases and technology tools to manage workflows and maintain detailed records.

What We're Looking For

• Strong organizational skills and exceptional attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and customer service skills.
• Strong problem-solving abilities and a proactive mindset.
• Comfortable using Microsoft Office, databases, and web-based systems.
• Team-oriented professional who asks questions, learns quickly, and enjoys collaborating with others.
• Self-motivated with the ability to work independently when needed.

Preferred Qualifications

• High School Diploma or GED required.
• 2+ years of administrative, office support, customer service, or operations experience.
• Experience with Salesforce or similar case management systems is preferred.
• Basic math and analytical skills.
• Experience working in a detail-focused or transactional environment is a plus.

Why You'll Love This Opportunity

Direct hire opportunity with a stable, growing organization

Significant opportunities for career advancement within Compliance and other departments

Comprehensive training and ongoing development

Supportive, family-oriented culture that values teamwork and collaboration

Competitive benefits package including:

Modern Schaumburg office with excellent amenities and easy highway access

Culture Fit

This role is ideal for someone who enjoys staying organized, working through challenges, and contributing to a collaborative team environment. If you're dependable, detail-oriented, and looking for a long-term career path with growth opportunities, we'd love to connect with you.

Job Type & Location

This is a Contract position based out of Schaumburg, IL.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Schaumburg, IL.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Schaumburg,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.