Contracts Administrator

Contracts Administrator (100% Remote)

Job Description

The Contracts Administrator supports contract administration and compliance activities within an architecture, engineering, and construction (AEC) environment. In this role, you review contracts and project documents to verify payment terms, insurance requirements, and contractual obligations, approve subconsultant invoices, and maintain accurate vendor and contract records. You ensure all required documentation is current and compliant, collaborate closely with project teams, accounting, and external partners to resolve billing and contractual issues, and provide administrative support for corporate travel programs. This position plays a key role in ensuring project and legal documentation is properly maintained throughout the project lifecycle.

Responsibilities

• Review contracts and project documents to verify payment terms, insurance requirements, and contractual obligations within an AEC environment.
• Approve subconsultant and project-related invoices in alignment with contract terms and company policies.
• Maintain accurate and up-to-date vendor and contract records, including key terms, documentation, and compliance information.
• Ensure all required contract documentation is current, complete, and compliant with internal standards and external requirements.
• Collaborate with project teams, accounting, and external partners to resolve billing discrepancies and contractual issues.
• Perform data entry and contract administration tasks to support efficient tracking and reporting of contract-related information.
• Support corporate travel programs by providing administrative assistance and maintaining related documentation as needed.
• Help ensure project and legal documentation is properly organized, stored, and maintained throughout the project lifecycle.
• Use spreadsheets in Excel to track, analyze, and reconcile contract and invoice data.
• Work within a large-scale ERP system to process invoices, update contract records, and support financial and project reporting.

Essential Skills

• At least 3 years of experience working within the AEC (architecture, engineering, and construction) industry.
• At least 3 years of experience reviewing contracts, including verification of payment terms, insurance requirements, and contractual obligations.
• At least 3 years of experience approving invoices, preferably subconsultant or project-related invoices.
• Hands-on experience with contract administration and compliance in a professional services or project-based environment.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Ability to navigate and work confidently within spreadsheets in Excel.
• Proficiency using a large-scale ERP system to manage contracts, invoices, and related records.
• Ability to collaborate effectively with project teams, accounting staff, and external partners to resolve billing and contractual issues.
• Strong organizational skills for maintaining accurate vendor, contract, and project documentation.

Additional Skills & Qualifications

• Experience working in an AEC-focused contracts or project administration role.
• Familiarity with insurance requirements and standard contractual obligations common in AEC projects.
• Comfort working in a remote environment while maintaining clear communication and responsiveness.
• Ability to support corporate travel programs through organized administrative processes.
• Strong written and verbal communication skills for reviewing documentation and coordinating with stakeholders.
• Proactive approach to identifying potential contract or billing issues and supporting timely resolution.

Work Environment

This is a remote position based in Eastern or Central Time zones, offering the flexibility to work from home while collaborating virtually with project teams, accounting, and other stakeholders. You will primarily work with spreadsheets in Excel and a large-scale ERP system to manage contracts, invoices, and related documentation. The team has a strong track record of supporting remote employees and fostering a positive, collaborative culture, with multiple team members expressing high satisfaction with the environment.

Contact Me: Catherine Sullivan, Recruiter

View my availability here:

Book a Meeting

Job Type & Location

This is a Contract to Hire position based out of Camp Hill, PA.

Pay and Benefits

The pay range for this position is $25.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.