Executive Assistant

BizTek People is in search of an experienced Executive Assistant for our client in NYC!

Executive Assistant – IT Department

Location: Hybrid (2 days/week onsite, with flexibility to come in on additional days as needed)

Position Summary

We are seeking a highly organized and proactive Executive Assistant to support senior leaders within the IT department, including the Head of Front Office Technology, Head of Corporate Services Technology, and other key IT executives. The ideal candidate will have experience in fast-paced environments, strong communication skills, and the ability to manage a variety of administrative tasks with discretion and professionalism.

Key Responsibilities

• Provide administrative support to senior IT executives
• Manage and schedule recurring meetings and appointments
• Organize and coordinate travel arrangements and process expense reports
• Maintain calendars, organize meetings, and prepare necessary documents and logistics
• Serve as the point of contact for visitors and assist with site access
• Answer phones, screen calls, and manage executives’ schedules
• Coordinate with other IT administrative professionals to ensure smooth operations
• Handle office management tasks such as ordering supplies, mail distribution, and print requests
• Make and manage restaurant reservations and hospitality for internal and external meetings
• Assist visiting colleagues with workspace, meeting arrangements, and logistics
• Manage contacts and maintain accurate records using Outlook
• Coordinate conference room and dial-in reservations
• Update organizational charts and assist with SharePoint permissions
• Provide backup administrative coverage as needed
• Support last-minute requests with a flexible and solutions-oriented mindset

Requirements

• Must be eligible to work in the United States
• 3–5 years of experience as an Administrative or Executive Assistant, ideally within Financial Services
• Prior experience supporting IT executives strongly preferred
• Proficient in Microsoft Word, Excel, PowerPoint, and Microsoft Copilot
• Strong multitasking and time management skills in a fast-paced environment
• Excellent verbal and written communication skills
• Self-motivated, team-oriented, and dependable
• Comfortable handling confidential information and working with minimal supervision
• Willingness to take on new responsibilities and adapt quickly