Executive Assistant

We are seeking a highly organized Executive Assistant for our client in Portland, OR!

Job Title: Executive Assistant

Schedule: Full-Time | 5x8s | Day Shift | 12-Week Assignment

Key Responsibilities

• Manage complex executive calendars and coordinate daily schedules and priorities
• Coordinate internal and external meetings with leadership, stakeholders, and partners
• Track commitments and keep executives informed of upcoming obligations
• Screen and manage incoming correspondence and communications
• Conduct research and prepare materials, including PowerPoint presentations and executive documents
• Provide front desk support including greeting visitors and answering main office phone lines
• Distribute incoming and outgoing mail
• Assist with planning and coordinating executive visits, events, and departmental activities
• Coordinate logistics such as scheduling, catering, and visitor itineraries
• Coordinate agendas, notices, action items, and meeting minutes for executive-led meetings
• Set up and support hybrid meetings including A/V equipment and presentation materials
• Distribute meeting materials and follow up on action items
• Arrange executive travel and related logistics
• Prepare expense reports and reconcile purchasing card transactions
• Provide backup administrative support for other senior leaders as needed
• Contribute to overall administrative operations within the executive office

Required Qualifications

Candidates must meet one of the following:

• 4 years of clerical/secretarial experience, including 1 year supporting a senior executive,
• OR
• Associate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience,

OR

• Bachelor’s degree plus 2 years of secretarial experience

Additional requirements:

• At least 1 year supporting senior management at the full-performance level using advanced organizational skills
• Training or coursework in office occupations/office technology may substitute for up to one year of clerical/secretarial experience

Skills & Competencies

• Advanced calendar management and organizational skills
• Strong time management and ability to handle multiple priorities
• Professional communication and customer service skills
• High attention to detail and accuracy
• Ability to work in a fast-paced environment and meet deadlines
• Sound judgment and ability to handle confidential information

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