• Job Description

  Req#: 5316514
  Salary : $54,504.00 - $73,284.00 Annually
  Location : Spokane County - Spokane, WA
  Job Type: Full Time - Permanent
  Remote Employment: Flexible/Hybrid
  Job Number: 26DOT-ER-60075
  Department: Dept. of Transportation
  Division: Eastern Region
  Opening Date: 04/22/2026
  Closing Date: 4/29/2026 11:59 PM Pacific
  
  Description
  About WSDOT
  
  The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!
  The Opportunity
  
  WSDOT is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the Assistant Regional Administrator for Maintenance and Operations in Spokane, WA. This position provides advanced administrative, fiscal, and coordination support across multiple program areas, including maintenance, traffic engineering, facilities, and regional leadership teams. In addition to executive-level support, this position serves as the Special Events Program Coordinator, supports Eastern Region Emergency Operations Center (EOC) activities, and assists with organizational transportation and fleet program responsibilities. This role is essential to ensuring efficient office operations, effective cross-program coordination, and continuity of critical regional functions that support Washington's transportation system.
  What to Expect
  
  Among the varied range of responsibilities held within this role, the Administrative Assistant 4 will:
  
  • Provide advanced administrative support to the Assistant Regional Administrator for Maintenance and Operations, Maintenance Manager, Traffic Engineering Manager, and other Eastern Region office staff.
  • Supervise two Fiscal Specialist 1 employees, including assigning work, approving leave, supporting development, and initiating corrective action as needed.
  • Manage the Eastern Region main office reception area, including visitor services, phone system operations, mail and package handling, postage meter use, and logging receipts of funds, while coordinating coverage with administrative staff.
  • Perform administrative and fiscal duties, including correspondence, meeting support, voucher and purchasing card processing, timekeeping, travel arrangements, scheduling, records management, and office supply procurement within delegated authority.
  • Support Eastern Region Emergency Operations Center (EOC) activities, including emergency planning, training exercises, readiness assessments, meetings, and inventory coordination.
  • Serve as Special Events Program Coordinator by reviewing event requests, interpreting applicable laws and policies, and coordinating approvals with internal and external partners.
  • Assist the Organizational Transportation Officer with fleet management duties, including pool vehicle oversight, commute authorizations, violation tracking, maintenance coordination, and usage reporting.
  • Perform other duties as assigned, including backup support for executive and travel functions and assisting with onboarding and training of administrative staff.
  
  Qualifications
  
  To be considered for this opportunity, the following competencies are required:
  
  Administrative & Operational Support
  
  • Experience in administrative, fiscal, clerical, or office support work.
  • Demonstrated ability to provide high-level administrative support to executives and multiple program areas, including managing schedules, coordinating meetings, preparing correspondence, and maintaining records.
  • Demonstrated ability to Interpret and apply policies, procedures, and administrative guidelines to support office operations and decision-making.
  • Demonstrated ability to coordinate office operations, including reception coverage, mail distribution, and administrative workflows, to ensure continuity of business functions.
  
  Fiscal & Budget Support
  
  • Demonstrated ability to monitor, track, and reconcile budgets, expenditures, and fiscal records to ensure accuracy and compliance with agency policies.
  • Demonstrated ability to process, review, and approve financial transactions (e.g., vouchers, purchasing card transactions, travel reimbursements) within delegated authority.
  • Demonstrated ability to analyze financial information and identify discrepancies, trends, or issues requiring resolution.
  
  Supervision & Leadership
  
  • Demonstrated ability to supervise staff by assigning work, setting expectations, monitoring performance, and providing feedback and coaching.
  • Demonstrated ability to support employee development, address performance concerns, and recommend corrective actions in alignment with agency policies.
  • Demonstrated ability to foster a collaborative and respectful work environment that promotes teamwork and accountability.
  
  Coordination & Stakeholder Engagement
  
  • Demonstrated ability to coordinate and communicate effectively with internal staff, leadership, external partners, and the public.
  • Demonstrated ability to build and maintain professional working relationships across multiple functional areas and organizational levels.
  • Ability to represent program or regional interests in meetings and coordinate follow-up actions.
  
  Program & Project Support (EOC / Special Events / Fleet)
  
  • Experience in supporting program coordination activities such as emergency management planning, special events permitting, or fleet operations.
  • Demonstrated ability to research, interpret, and apply laws, policies, and procedures to program-specific functions (e.g., special events, emergency response, vehicle use).
  • Demonstrated ability to organize and maintain program documentation, inventories, and operational records.
  
  Organization & Work Management
  
  • Demonstrated ability to manage multiple priorities, deadlines, and assignments in a fast-paced environment with minimal supervision.
  • Demonstrated ability to maintain accurate records and tracking systems with strong attention to detail.
  • Ability to communicate status updates, risks, and solutions effectively to leadership.
  
  Growth Mindset
  
  • Actively demonstrates a commitment to learning and growth.
  
  Service-Oriented
  
  • Demonstrates a willingness to take action to meet the needs of others.
  
  
  It is preferred that qualified candidates also have:
  
  • Agency Systems: Experience using WSDOT systems such as DOTtime and the Learning Management System (TLC).
  • Government Policies & Procedures: Experience applying government administrative procedures, policies, and state regulations in a work setting.
  • Emergency Management / EOC Support: Experience supporting emergency management or Emergency Operations Center (EOC) functions.
  
  
  Important Notes
  
  • This recruitment may also be used to fill additional positions per business needs.
  • This position offers flexible/hybrid remote work options; however, employees should expect to work in the office approximately three days per week.
  • Statewide travel is an expectation of the position and may be required on a regular, sporadic, or as-needed basis.
  • In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Information on other compensation types for non-represented positions can be found in of the Washington Administrative Code.
  • WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit
  
  Why WSDOT
  
  • Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
  • Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
  • Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
  • Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to for more information.
  
  
  Check out this video to learn more:
  How to Apply
  
  Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.
  In order to be considered for this opportunity, please include the following with your online application:
  
  • An attached Resume outlining (in reverse chronological order) your experience to date.
  • An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
  • Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the "References" section of the online application; does not require an additional attachment.
  
  Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
  WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
  WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
  Contact Us
  
  For inquiries about this posting, you may contact the assigned Recruiter at . Please be sure to reference 26DOT-ER-60075 in the subject line.
  More than Just a Paycheck!
  Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
  
  We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
  
  Read about our benefits:
  The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
  
  Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
  
  Insurance Benefits
  Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
  
  Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
  
  To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
  
  Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
  
  Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
  
  The Washington State Employee Assistance Program promotes the health and well-being of employees.
  
  Retirement and Deferred Compensation
  State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
  
  Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
  
  Social Security
  All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
  
  Public Service Loan Forgiveness
  If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
  
  Holidays
  Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
  
  Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
  
  Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
  
  Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
  
  Sick Leave
  Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
  
  Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
  
  Vacation (Annual Leave)
  Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
  
  Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
  
  Pay status includes hours worked, time on paid leave and paid holiday.
  
  As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
  
  Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
  
  Military Leave
  Washington State supports members of the armed forces with 21 days paid military leave per year.
  
  Bereavement Leave
  Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
  
  Additional Leave
  Leave Sharing
  
  Family and Medical Leave Act (FMLA)
  Leave Without Pay
  
  Please visit the State HR Website for more detailed information regarding benefits.
  
  Updated 01-07-2026
  01
  
  Administrative & Operational Support: Please select the response that best describes your experience providing administrative support to leadership or multiple program areas.
  • Extensive experience independently providing high-level administrative support, including managing schedules, coordinating meetings, preparing correspondence, and maintaining records for multiple program areas or leadership.
  • Moderate experience providing administrative support, including scheduling, coordination, and document preparation under general supervision.
  • Limited experience assisting with administrative support tasks under supervision.
  • I do not have this experience.
  
  02
  
  Administrative & Operational Support: Please briefly describe your experience providing administrative support to leadership or multiple program areas, including your role, responsibilities, and the types of tasks you performed. If you do not have this experience, please enter N/A.
  03
  
  Administrative & Operational Support: Please select the response that best describes your experience coordinating office operations and applying policies or procedures to support business functions.
  • Extensive experience independently coordinating office operations, including administrative workflows, reception or front office functions, and applying policies or procedures to support decision-making and continuity of operations.
  • Moderate experience coordinating office operations and applying policies or procedures under general supervision.
  • Limited experience assisting with office coordination or following established procedures under supervision.
  • I do not have this experience.
  
  04
  
  Fiscal & Budget Support: Please select the response that best describes your experience supporting fiscal processes such as budgets, financial transactions, or financial tracking.
  • Extensive experience independently supporting fiscal processes, including monitoring or tracking budgets, processing or approving financial transactions, and reviewing financial information to ensure accuracy and compliance.
  • Moderate experience supporting fiscal processes, such as tracking expenditures, processing transactions, or assisting with financial recordkeeping under general supervision.
  • Limited experience assisting with basic fiscal or financial tasks under supervision.
  • I do not have this experience.
  
  05
  
  Supervision & Leadership: Please select the response that best describes your experience supervising or leading staff.
  • Extensive experience independently supervising staff, including assigning work, setting expectations, monitoring performance, providing feedback, and supporting employee development.
  • Moderate experience leading or coordinating staff or work activities, including assigning tasks, providing guidance, or supporting team performance under general supervision.
  • Limited experience assisting with team coordination or providing informal leadership or guidance to others.
  • I do not have this experience.
  
  06
  
  Coordination & Stakeholder Engagement: Please select the response that best describes your experience coordinating with internal staff, leadership, external partners, or the public.
  • Extensive experience independently coordinating with diverse stakeholders, including internal staff, leadership, external partners, or the public, and representing an organization in meetings, communications, or follow-up actions.
  • Moderate experience coordinating with internal teams or external partners under general supervision, including communication, scheduling, or follow-up activities.
  • Limited experience assisting with coordination or communication activities under supervision.
  • I do not have this experience.
  
  07
  
  Program & Project Support (EOC / Special Events / Fleet): Please select the response that best describes your experience supporting program or operational activities such as emergency management, special events coordination, or fleet/vehicle program support.
  • Extensive experience independently supporting program or operational activities, including emergency management, special events coordination, or fleet/vehicle operations, with responsibility for applying policies, organizing work, and supporting program outcomes.
  • Moderate experience supporting program or operational activities under general supervision, such as assisting with emergency response planning, special events coordination, or fleet-related tasks.
  • Limited experience assisting with program-related tasks or supporting operational activities under supervision.
  • I do not have this experience.
  
  08
  
  Organization & Work Management: Please select the response that best describes your experience managing multiple priorities, deadlines, and administrative tasks in a fast-paced work environment.
  • Extensive experience independently managing multiple priorities, deadlines, and competing assignments while maintaining accurate records and delivering work with minimal supervision.
  • Moderate experience managing multiple tasks and priorities under general supervision in a structured or fast-paced environment.
  • Limited experience assisting with task management or supporting workload tracking under supervision.
  • I do not have this experience.
  
  09
  
  Statewide travel is an expectation of this position and may be required on a regular, sporadic, or as-needed basis. Are you able to meet this requirement?
  • Yes
  • No
  
  10
  
  How did you learn of this employment opportunity?
  • Indeed
  • LinkedIn
  • Direct Email Notification
  • WSDOT social media (Twitter, Facebook, YouTube, etc)
  • Career Fair
  • Monster
  • WorkSource
  • Handshake
  • AASHTO
  • NACTO
  • COMTO
  • APWA
  • "NOW HIRING" banner/sign
  • Radio advertisement
  • WSDOT Employment Site
  • Careers.wa.gov
  • governmentjobs.com
  • Other (specify below)
  
  11
  
  If you selected 'Other' on the previous question, please specify how you learned of this employment opportunity in the space provided:
  Required Question

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