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Administrative Assistant for a Pet Care Service Provider in the US (Home Based Part Time)
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Job Description
- Req#: 147741000078539007
Job Description
• Manage payroll processing using Excel spreadsheets with formulas for time tracking and calculations
• Handle invoicing through Zoho Invoice system by selecting customers and services
• Coordinate scheduling by monitoring shared Google Calendar and communicating staff availability
• Update and maintain calendar accuracy
• Respond to owner text message requests for pet care services throughout the day
• Handle high-volume internal texting and follow-ups
• Contact team members via text to check availability and arrange shift coverage
• Communicate with owner about staff availability and scheduling options
• Process booking confirmations for new and existing clients
• Schedule meet and greet appointments and ensure they're properly calendared
• Assist with general administrative tasks as the business continues to grow
Skill Set
• This role is only open to Filipinos permanently residing in the Philippines • Strong organizational skills and attention to detail • Excellent English written communication skills for text-based client and team coordination • Proficiency with Excel for basic formula work and data entry • Experience using Google Calendar and scheduling with high-volume messaging/text coordination • Ability to follow step-by-step processes (training provided) • Good English communication • Ability to work East Coast hours and respond to messages throughout 4-hour daily blocks (e.g., noon to 4 PM) Monday-Thursday and Sunday • Reliable internet connection and communication tools for remote work • Experience in administrative or customer service roles preferredAbout the company
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