• Job Description

  Req#: 644950
  Overview
  HES is a premier national provider of facilities management services focused 100% on educational institutions.
  Headquartered in Knoxville, Tennessee, we pride ourselves on building best-in-class programs for custodial, maintenance, grounds, and landscaping services.
  With hundreds of years of combined facilities experience, our leadership team is comprised of results-oriented, hands-on executives and facilities experts who give your facilities our full attention.
  Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.
  Want to become part of a winning team with opportunities for growth, career advancement and development? HES Facilities is proud to provide an environment where we support you and your drive for success. We have a passionate commitment to learning and investing in our associates looking to accelerate their careers. We offer a wide range of employment opportunities for professionals and entry level candidates who share our core values.
  Job Skills / Requirements
  The Administrative Assistant supports the HES Facilities by greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees’ training and assisting with any special projects as needed.
  Essential Functions
  This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
  • Oversee all aspects of general office coordination.
  • Maintain office calendar to coordinate work flow and meetings.
  • Maintain confidentiality in all aspects of client, staff and corporate information.
  • Schedule and coordinate all training sessions.
  • Interact with clients, vendors and visitors.
  • Answer telephones and transfer to appropriate staff member.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Sign for and distribute UPS/FedEx or similarly delivered packages.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing.
  • File and retrieve organizational documents, records and reports.
  • Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
  • May conduct research, compile data and prepare papers for consideration and presentation to the Director.
  • Set up and coordinate meetings and conferences.
  • Assists in special events within the Custodial Services Department.
  • Other duties as assigned by Director.
  • Set up interviews for the directors
  • Completes new hire paperwork
  Skills: Basic custodial knowledge, computer literacy, mechanical knowledge, good oral and written communication skills, and good mathematical competency.
  Additionally, must demonstrate:
  • Have passion for training, developing, motivating and investing in team members.
  • Possess a positive and optimistic attitude.
  • Must enjoy responsibility, accountability and opportunity to direct your own efforts.
  • Desire to achieve excellence and an aversion to mediocrity.
  • Ability to delegate, direct and follow up to ensure success in extensive and complex situations.
  • Pro-active and resourceful in nature.
  #HES1234
  Education Requirements (Any) High School Diploma or Equivalent Associate's Degree Preferred Additional Information / Benefits Benefits: Medical Insurance, Dental Insurance, Vision Insurance Screening Requirements: Criminal Background Check

• About the company

  HES Facilities Management provides educational institutions with custodial services, groundskeeping, and plant operations.

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