• Job Description

  Req#: 5319122
  Salary: $55,000.00 - $65,000.00 Annually
  Location : College Wide
  Job Type: Management Staff Exempt
  Remote Employment: Remote Only
  Job Number: 202400297
  Division: Institutional Effectiveness
  Opening Date: 04/27/2026
  Closing Date: 5/10/2026 11:59 PM Eastern
  Shift Days/Hours: Monday - Friday, 8:30 - 5 pm
  
  Summary of Purpose
  Serves as an assistant for the Director of Assessment, Accreditation and Quality (College Administrator). Performs executive secretarial duties and administrative support tasks that will enhance the leadership effectiveness of the department, manages office operations, and prepares confidential documents and reports. This position is expected to work in a multi-cultural diverse working environment.
  This is a 100% remote position but there will be expectations to attend OCC campus events periodically throughout the year.
  Typical Duties
  This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required:
  
  1. Contacts appropriate College administrative and professional staff as well as industry, community and professional resources on supervisor's behalf to collect data and prepare specific reports; utilizes spreadsheet, word processing, and appropriate technology and software to format results.
  2. Assists the College administrator with daily and unique issues with a high degree of accuracy, efficiency, confidentiality, and professionalism.
  3. Demonstrates initiative when providing assistance to the College administrator.
  4. Schedules, attends, and take minutes at campus and/or college meetings or hearings as needed; prepares and distributes documents, reports, and minutes as appropriate; maintains and tracks the supervisor's appointments for review and follow-up.
  5. Answers and screens telephone calls; promotes customer confidence and operations by assisting in resolving questions or issues raised, referring inquiries to appropriate areas within the college.
  6. Provides oversight and coordination of administrator's schedule including meetings and travel arrangements; receives and routes correspondence to appropriate entities for further action.
  7. Coordinates or assists with special events or projects when requested.
  8. Maintains department budget utilizing the college wide software systems; investigates problems or inconsistencies with budget, as needed.
  9. Supervises work of federal work study or student assistants and staff including training, assigning duties, and monitoring performance as directed.
  10. Maintains office supply inventory for department use; utilizes college wide computer system to enter purchase order requisitions according to established College purchasing procedures.
  11. Prepares, edits, and finalizes written materials such as letters, memos, correspondence, forms, contracts, and reports with direction from assigned administrator.
  12. Creates and maintains various college and campus lists (e.g. Outlook distributions, organizational charts, emergency lists, etc.).
  13. Performs other related duties, as assigned.
  14. Ability to work additional hours, as needed.
  
  Knowledge and Skills Required
  
  
  • Knowledge of Microsoft Office and Excel
  • Knowledge of College budget and accounts payable/receivable procedures
  • Ability to compile and prepare data and information
  • Ability to manage multiple priorities, including special projects
  • Ability to maintain confidentiality, professionalism, and use sound judgment on disclosure of confidential or sensitive issues
  
  Minimum Education and Experience
  EDUCATION: Associate degree or higher
  -AND-
  
  EXPERIENCE: Three (3) years of experience in an administrative or support position
  We are excited to have you consider Oakland Community College (OCC) as your employer of choice!
  
  OCC strives to provide valuable and empowering services not only to our students, but also to our employees.
  
  See below the benefits offered by the College under the benefit types: full-time and part-time
  Full-Time Positions for the Following Employee Groups:
  Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters
  
  Benefit Effective Date: First of the month after date of hire
  
  Medical
  • Multiple PPO medical plans with prescription coverage to choose from; Plans provided by Blue Cross Blue Shield of Michigan (BCBSM)
    • Free preventive services on every plan
    • Health Savings Account (HSA) available with the High Deductible medical plans
  • BCBSM through the Western Michigan Health Insurance Pool (WMHIP) medical is offered to all employment groups
  • There is a $2,000 prorated Medical Opt Out stipend with proof of other applicable medical coverage
  Dental
  • Blue Cross Blue Shield of Michigan (BCBSM) plan provided by the College, no payroll deductions
  Vision
  • NVA (National Vision Administrators) plan provided by the College, no payroll deductions
  Flexible Spending Accounts (FSAs)
  • Health Care, Limited Purpose, Dependent Care, and Adoption FSAs are available
  Life Insurance
  • TheCollege provides $120,000 of coverage (portion is subject to taxation), no payroll deductions
  Disability
  • 70% of wages provided for Short-Term and Long-Term Disability
  Retirement
  • College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)
  • The Exempt, Faculty, and Teamsters employee groups can elect the Optional Retirement Plan (ORP) provided by TIAA; opting out of MPSERS
  Voluntary Retirement Accounts
  • Employees can open and contribute via payroll deduction into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA
  Voluntary Benefits
  • Employees can elect voluntary benefits of optional life insurance (for self, spouse, and/or children), cancer protection, pet insurance, legal & ID shield, long term and/or critical care during annual open enrollment in November
  Tuition
  • OCC tuition waiver program for employees and their dependents
  • Employees may take Non-OCC classes using the tuition reimbursement program
  Employee Assistance Program (EAP)
  • Employees have a free resource to assist with a wide-range of needs, including counseling sessions
  
  Employee Group: Classified Part-Time
  
  Benefit Effective Date: First of the month after date of hire
  
  Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost. Participation requires that benefit costs be taken via payroll deduction.
  
  Medical
  • Multiple PPO medical plans with prescription coverage to choose from; Plans provided by Blue Cross Blue Shield of Michigan (BCBSM)
    • Free preventive services on every plan
    • Health Savings Account (HSA) available with the High Deductible medical plans
  • BCBSM through the Western Michigan Health Insurance Pool (WMHIP) medical is offered to all employment groups
  Dental
  • Blue Cross Blue Shield of Michigan (BCBSM) plan that has free in-network preventive services including two annual cleanings
  Vision
  • NVA (National Vision Administrators) plan that includes annual examinations with participating providers
  Life Insurance
  • Employees can choose to have a life insurance policy of $10,000 or $20,000
  Retirement
  • College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)
  Voluntary Retirement Accounts
  • Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA
  Tuition
  • OCC tuition waiver program for employees and their dependents
  • Employees may take Non-OCC classes using the tuition reimbursement program
  
  
  Employee Group: Adjunct Faculty, Part-time Hourly (Non-union), and Casual Instructors*
  
  Retirement
  • College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)
  Voluntary Retirement Accounts
  • Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA
  Tuition
  • OCC tuition reimbursement program available for Adjunct Employees
  *Edustaff employees are not eligible for OCC benefits.
  
  Contact Information:
  01
  
  Do you have an earned Associate Degree or higher ? Unofficial Transcript must be submitted at time of application for consideration.
  • Yes
  • No
  
  02
  
  What is your expected salary? Please note our salary range as listed in the job posting.
  Required Question

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