• Job Description

  Req#: 587206
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  Position Summary

  At Stony Brook Medicine, a Business Manager - Environmental Services is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.

  Duties of a Business Manager – Environmental Services may include the following but are not limited to:

  • Analyze monthly financial management report and financial variance reports. Identifies causes of variances and suggest corrective actions, including the implementation of new processes. Monitor process improvement initiatives on a regular basis. Develop and maintain relevant automated cost center reports to assist in fiscal analysis. Discrepancies, unexpected expenses, etc. are brought to the attention of the Director of Finance and Business Operations for Facilities.
  • Completes paperwork and justification for all budget adjustments whenever necessary.
  • Monitor operating budgets assigned to the East Campus Hospital Custodial Services Department. Performs monthly variance audits (Dashboards) to ensure that the department is within budget and not projected to exceed budget targets.
  • Coordinate and tracks budget transfers to the Finance Division. Reconcile budget to actual expenditures.
  • Establish policies and procedures for all business functions of the department, and monitor compliance to ensure that we stay within University and Hospital fiscal policy, and be "audit ready" in all fiscal areas.
  • Oversee functions for state employees, recruitment, performances and evaluations, etc.Analyzing staff, tracking vacancies, overtime and provide monthly reports.
  • Develop and monitor annual Housekeeping budgets for existing hospital and MART/New Bed Tower.
  • Assist in departmental capital planning and 5 year strategic planning.
  • Oversees and manages all purchasing/procurement functions for the housekeeping division and authorizes expenditures on all housekeeping cost centers. Prepares and works with procurement for all housekeeping contracts and assists with setting up contracts and establishing purchase orders for all existing services a well as new initiatives. Ongoing monitoring and financial tracking of all contracts and agreements as well as approval of invoicing.
  • Create tracking mechanism and monitor all overtime for the division.
  • Other duties as assigned.

  Qualifications

  Required:

  • Bachelor’s degree
  • At least 4 years of business related administrative experience
  • At least 3 years of financial management experience
  • Experience with procurement of goods and services
  • Must possess computer proficiency in Microsoft software programs

  Preferred

  • Master’s Degree or MBA
  • 5 or more year’s of experience working with budgets
  • Experience with NY state procurement processes
  • 5 or more year’s of experience working with procurement software
  • Experience working in a healthcare or hospital setting
  • Familiarity of the state financial reporting system
  • Experience with NYS procurement process and procedures

  Special Notes: Resume/CV should be included with the online application.

  Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

  If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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  • Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
  • All Hospital positions may be subject to changes in pass days and shifts as necessary.
  • This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
  • This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

  Prior to start date, the selected candidate must meet the following requirements:

  • Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
  • Complete electronic reference check with a minimum of three (3) professional references.
  • Successfully complete a 4-panel drug screen*
  • Meet Regulatory Requirements for pre-employment screenings.
  • Provide a copy of any required New York State license(s)/certificate(s).

  Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

  *The hiring department will be responsible for any fee incurred for examination.

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  Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

  If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

  In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

  Visit our WHY WORK HERE page to learn about the total rewards we offer.

  Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

  Anticipated Pay Range:

  The starting salary range (or hiring range) for this position has been established as $73,440 - $87,210 / year.

  The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

  In addition, all UUP positions have an additional $3,087 for location,

  Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.

• About the company

  The State University of New York at Stony Brook, more commonly known as Stony Brook University, is a public research university in Stony Brook, New York.

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