• Job Description

  Req#: RP1030125

  At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.
  

  Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

  Our Employees

  Are valued and empowered, collaborative and team-oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy, and open with a high level of integrity. They value diversity, are inclusive and are committed to a global mindset, interdepartmental collaboration, and excellent customer service.

  The Team & Mission

  F5’s Global Workplace Solutions (GWS) team provides real estate and operations solutions globally. The team builds and maintains an innovative, invigorating work environment that enables our employees to focus on providing great products to our customers. Our goal is to design, secure, and optimize our global workspaces to align with F5's culture, encourage collaboration and elevate the employee experience. Striving to make F5 the best place to work, our team of real estate, facilities experts, project, and managers are constantly searching for new ways to improve workplace design and effectiveness through a culture of business integrity.

  Position Summary

  This position contributes to F5’s success by Coordinating along with other Global Workplace Solutions team members who specialize in Office Supply, Amenities program and Vendor management for the Warsaw office. As well as assisting as necessary with Reception, Corporate Mail, Shipping and Receiving. The position is 100% office-based and is offered as a 1-year contract with the possibility of extension.

  Primary Responsibilities

  Duties related to Reception, Events, Shipping & Receiving Duties; Coordinator for tasks from GWS divisions as assigned.

  Coordinator Role Duties

  • Coordinate with GWS EMEA and Seattle team to assist with facilities-related projects, events, tasks, issues and duties as needed in the Tokyo office.

  • Coordinate with vendors and escort them as needed to complete facilities-related tasks in the office.

  • Coordinate with beverage vendors to refill vending machines and water dispensers.

  • Coordinate with GWS EMEA to update Archibus/finder with current desk locations as needed.

  • Coordinate with building management to comply with fire and disaster prevention requirements.

  • Manage the resupply of office supplies, letterhead and business cards for the office.

  • Monitor ServiceNow tickets for the Warsaw office and help to solve them on time.

  • Perform other duties as assigned, which may include various set-up, moving, clearing, clean-up and organizing, duties related to personnel changes, unexpected workplace scenarios or special events.

  Security Coordination

  • Manage office access. Issue visitor and temp badges. Manage mobile credentialing and issue new badges as needed. Coordinate with the Seattle GWS security team as needed.

  • Obtain a Security access log from the building landlord and back up monthly.

  • Coordinate with the Global GWS Security team for audits and other security-related tasks.

  Shipping & Receiving Duties

  • Complete Shipping, receiving and mail services needed in the office.

  • Receive delivered parcels and deliver them to the office recipient.

  Reception Duties

  • Greet, check-in, and direct guests, vendors, F5 and other building employees.

  • Answer phones, emails, and complete miscellaneous administrative duties.

  • Responsible for upholding F5’s Business Code of Ethics and for promptly reporting violations of the Code or other company policies.

  • Watch for and report security incidents and safety concerns.

  Qualifications, Knowledge, Skills and Abilities

  • Strong Microsoft Suite skills

  • Excellent customer service, communication, and follow-up skills

  • Understanding of corporate office operations and facilities management tasks.

  • Understanding how to use Audio/Visual technology.

  • Vendor management experience

  • Best practices for reception services knowledge

  • Must be able to communicate in English (written and oral).

  #LI-EM1

  The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

  Please note that F5 only contacts candidates through F5 email address (ending with @f5.com) or auto email notification from Yello/Workday (ending with f5.com or @myworkday.com) .

  Equal Employment Opportunity

  It is the policy of F5 to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. F5 offers a variety of reasonable accommodations for candidates. Requesting an accommodation is completely voluntary. F5 will assess the need for accommodations in the application process separately from those that may be needed to perform the job. Request by contacting accommodations@f5.com.

• About the company

  F5, Inc. F5 is headquartered in Seattle, Washington in F5 Tower, with an additional 75 offices in 43 countries focusing on account management, global services support, product development, manufacturing, software engineering, and administrative jobs.

Notice