• Job Description

  Req#: C9205-26-0591?language=en&page=35&sort=publicationDateDesc

  Job summary

  At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

  Main duties of the job

  The post holder will be providing and receiving confidential, sensitive or contentious information orally, in writing or electronically to inform the Directorate Management Team. There is a requirement to communicate complicated information to the Directorate and other departments and external clients.

  • The post holder will liaise with the management and clinical team members to ensure meetings take place as planned.
  • This role will be computer/desk based but the post holder will be expected to visit other administrative/clinical areas.
  • The post holder will ensure systems are in place to deliver a high standard of communication to build and maintain good working relationships.
  • Outlook will be used as a communication tool, and the post holder will be vital in the smooth running of Directorate meetings, providing papers and transcribing minutes in a timely manner.
  • The post holder will be responsible for tracking all RCA's (Root Cause Analysis) for the Directorate, diary management, setting up meetings, ensuring rooms are booked and sending out invites. The typing of minutes and the distribution of these minutes in a timely and accurate manner.
  • The post holder will also be responsible for the updating and data entry of the payroll system.
  • They will also be responsible for ensuring papers/documents are ready and prepared for meetings. They will also be ordering/procurement.
  • The post holder will also be responsible for payroll and invoicing.

  About us

  University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential. UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

  Details

  Date posted

  23 March 2026

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,937 to £26,598 a year per annum

  Contract

  Fixed term

  Duration

  7 months

  Working pattern

  Part-time

  Reference number

  205-7814857-A

  Job locations

  Royal Stoke University Hospital

  Newcastle Road

  Stoke-on-Trent

  ST4 6QG

  
  

  Job description

  Job responsibilities

  The post holder will be providing and receiving confidential, sensitive or contentious information orally, in writing or electronically to inform the Directorate Management Team.

  There is a requirement to communicate complicated information to the Directorate and other departments and external clients. The post holder will be expected to meet and greet visitors into the Directorate Management Office and liaise with the management and clinical team members to ensure meetings take place as planned.

  A large proportion of this role will be computer/desk based but the post holder will be expected to visit other administrative/clinical areas in order to deliver notes, attend meetings etc.

  The post holder will ensure systems are in place to deliver a high standard of communication to build and maintain good working relationships.

  The post holder will be responsible for the overall secretarial service provided to the Directorate Management Team and this will involve diary management, setting up meetings via MS Teams or Face to Face, ensuring rooms are booked and sending out invites. The typing of minutes and the distribution of these minutes in a timely and accurate manner. The post holder will also be responsible for the updating and data entry of the payroll system. They will also be responsible for ensuring papers/documents are ready and prepared for meetings. They will also have the responsibility of ordering/procurement for the Child Health Management Team.

  The post holder will also be responsible for payroll input, including New Starters, transfers and changes in leave/absences.

  Job description

  Job responsibilities

  The post holder will be providing and receiving confidential, sensitive or contentious information orally, in writing or electronically to inform the Directorate Management Team.

  There is a requirement to communicate complicated information to the Directorate and other departments and external clients. The post holder will be expected to meet and greet visitors into the Directorate Management Office and liaise with the management and clinical team members to ensure meetings take place as planned.

  A large proportion of this role will be computer/desk based but the post holder will be expected to visit other administrative/clinical areas in order to deliver notes, attend meetings etc.

  The post holder will ensure systems are in place to deliver a high standard of communication to build and maintain good working relationships.

  The post holder will be responsible for the overall secretarial service provided to the Directorate Management Team and this will involve diary management, setting up meetings via MS Teams or Face to Face, ensuring rooms are booked and sending out invites. The typing of minutes and the distribution of these minutes in a timely and accurate manner. The post holder will also be responsible for the updating and data entry of the payroll system. They will also be responsible for ensuring papers/documents are ready and prepared for meetings. They will also have the responsibility of ordering/procurement for the Child Health Management Team.

  The post holder will also be responsible for payroll input, including New Starters, transfers and changes in leave/absences.

  Person Specification

  Essential Qualifications

  Essential

  • 5 GCSE's Grade C or NVQ level 3 or equivalent, broad experience over the various skills of the role.
  • NVQ 3 in Business Administration or equivalent relevant experience

  Desirable

  • RSA III Word Processing or relevant equivalent

  Knowledge, Skills, Training and Experience

  Essential

  • Knowledge of Microsoft Office package
  • Knowledge of patient administration and other related systems
  • Ability to demonstrate good working relationships with people at all levels and as part of a team
  • Significant experience within a Secretarial/ Administration role

  Desirable

  • Minute-taking and transcribing skills

  Personal Qualities

  Essential

  • Self-Motivation & Self reliance
  • Friendly, approachable and a professional attitude to work

  Desirable

  • Honest, Reliable and Trustworthy Adaptable

  Person Specification

  Essential Qualifications

  Essential

  • 5 GCSE's Grade C or NVQ level 3 or equivalent, broad experience over the various skills of the role.
  • NVQ 3 in Business Administration or equivalent relevant experience

  Desirable

  • RSA III Word Processing or relevant equivalent

  Knowledge, Skills, Training and Experience

  Essential

  • Knowledge of Microsoft Office package
  • Knowledge of patient administration and other related systems
  • Ability to demonstrate good working relationships with people at all levels and as part of a team
  • Significant experience within a Secretarial/ Administration role

  Desirable

  • Minute-taking and transcribing skills

  Personal Qualities

  Essential

  • Self-Motivation & Self reliance
  • Friendly, approachable and a professional attitude to work

  Desirable

  • Honest, Reliable and Trustworthy Adaptable

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  University Hospital of North Midlands NHS Trust

  Address

  Royal Stoke University Hospital

  Newcastle Road

  Stoke-on-Trent

  ST4 6QG

  
  

  Employer's website

  https://www.uhnm.nhs.uk (Opens in a new tab)

  Employer details

  Employer name

  University Hospital of North Midlands NHS Trust

  Address

  Royal Stoke University Hospital

  Newcastle Road

  Stoke-on-Trent

  ST4 6QG

  
  

  Employer's website

  https://www.uhnm.nhs.uk (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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