• Job Description

  Req#: EXECU005455
  About Sound
  
  Founded in 2001 and headquartered in Nashville, TN, Sound Physicians is a nationally respected, physician-led medical group practicing in 400+ hospitals across 45 states. Our team of 4,000+ clinicians and 1,000+ business professionals across the country is united by one mission: to build exceptional clinical partnerships that unlock quality, affordable, dignified care for everyone - no matter who they are or where they live. With physician-led clinical teams and more than two decades of operational expertise, we've refined what it takes to consistently deliver exceptional care in hospital medicine, emergency medicine, critical care, anesthesia, and telemedicine.
  
  Why join us?
  
  • A remote-first culture that values flexibility and collaboration
  • Opportunities to grow your career while making a real impact
  • A team that champions inclusivity, innovation, and excellence
  
  Whether working virtually or onsite at one of our practices, you'll be part of a purpose-driven organization shaping the future of healthcare.
  
  Sound Physicians offers a competitive benefits package inclusive of the items below, and more:
  
  • Medical insurance, Dental insurance, and Vision insurance
  • Health care and dependent care flexible spending account
  • 401(k) retirement savings plan with a company match
  • Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
  • Ten company-paid holidays per year
  
  About the Role
  
  We are seeking a proactive and experienced Executive Assistant to provide high-level administrative support for the Emergency Medicine executive leadership. The ideal candidate will be a supportive force, enabling our executives to focus on strategic goals by managing day-to-day administrative tasks, correspondence, and scheduling with high discretion and professionalism
  
  The Details: This is a remote, work-from-home opportunity. Must be based in or able to work Central Standard Time (CST) hours.
  
  Essential Duties and Responsibilities
  
  • Coordinating meetings both virtually and in-person including external stakeholders.
  • Managing complex, high-volume travel, including booking flights, hotels.
  • Facilitating clear, brief, and productive internal and external communication and correspondence, ensuring requests are clearly stated and appropriate stakeholders are brought into conversations
  • Presenting executives with suggestions to streamline meetings for efficiencies
  • Understanding deliverables and upcoming meetings to ensure executives are appropriately prepared and schedule conflicts and resolved timely.
  • Proactively working to gather materials and disseminate the information to leaders prior to meetings/calls
  • Coordinate materials for meetings and presentations in advance in collaboration with Growth, Finance, Legal, Compliance, and other key stakeholders.
  • Assisting with planning, organizing and arranging ad-hoc projects as needed.
  • Process timely expense reports for the executive team
  
  Values
  
  • Bias toward action: Has a focus on progress rather than perfection, breaking things into bite-sized pieces in order to make progress against larger goals
  • Intellectual Curiosity: Demonstrates a genuine interest in learning new things and wants to know the reason "why" behind the way things are done
  • Persistence: Demonstrates the ability to "keep at it" even when obstacles or challenges are present; returns to the work at hand after a change of course
  • Resourcefulness: Proactive willingness to utilize available information and tools to figure things out
  • Trustworthiness: Demonstrates a high degree of integrity; keeps confidences; does what they say they will do
  • Being Self-motivated: Proactively jumps in to start a task or project with limited direction; asks to take on more responsibility and what's next
  • Team Player: Proactively seek to work with others to accomplish a common goal. Willingness to share challenges and successes with others
  • Open-mindedness: Willingness to listen and take different opinions and approaches into consideration; willingness to change their mind after an initial judgment or decision; embraces others who are different and bring different perspectives
  
  Knowledge, Skills, and Abilities
  
  • Expert in Microsoft Office Suite, including intermediate Word, Excel, PowerPoint and Outlook
  • Ability to perform intermediate IT troubleshooting without supervision
  • Excellent general office skills: computers, fax machines, printers, copiers, conference call set-up, scanners, mobile phone/email devices, organization skills, acting as a host for guests, etc.
  
  Education and Experience
  
  • Bachelor's Degree or equivalent experience
  • 5 years business administration experience supporting executive leaders in a fast-paced, professional setting.
  
  Salary Range
  
  • $70,000 - $110,000 annually. Exact pay will be determined based on candidate experience, geographical location, and size/complexity of the team being supported.
  
  Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.
  
  This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.
  
  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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