• Job Description

  Req#: 5291712
  Salary: $22.85 Hourly
  Location : Off Campus
  Job Type: Extra Help
  Remote Employment: Remote Only
  Job Number: 2600117
  Department: Office of Sponsored Projects Administration-SIUC
  Opening Date: 04/02/2026
  Closing Date: 4/16/2026 11:59 PM Central
  FLSA:: Non-Exempt
  Security/Safety Sensitive:: NA
  FTE: 0.5
  
  Description
  
  We are seeking a detail-oriented and experienced Pre-Award Specialist to support our research administration team on a temporary, part-time, remote basis. The ideal candidate will have a strong background in pre-award grant administration, including proposal preparation, budget development, and submission of grant applications to federal and non-federal sponsors.
  
  This is a critical support role, ideal for someone who is self-motivated, thrives in a fast-paced environment, and can work independently with minimal supervision.
  • Up to 20 hours per week
  • 100% remote; must have reliable internet access.
  • Flexible working hours may be considered.
  • Must be authorized to work in the U.S.
  
  Examples of Duties
  • Coordinate and manage the preparation and submission of grant proposals, ensuring compliance with sponsor guidelines and institutional policies.
  • Assist principal investigators (PIs) with budget development, justifications, and required documentation.
  • Review sponsor guidelines and interpret administrative requirements.
  • Review proposals and sponsored project award documents to assure compliance with federal, state and university guidelines.
  • Collaborate with internal departments for routing and approvals.
  • Upload and submit proposals via sponsor portals (e.g., Grants.gov, NIH ASSIST, NSF Research.gov).
  • Track deadlines and maintain accurate proposal records.
  • Respond to Pre-Award related questions from faculty and staff.
  Qualifications
  • Bachelor's degree
  • Minimum 2-3 years of experience with pre-award proposal review and submission, preferably in a university, academic medical center, or research institution.
  • Familiarity with federal grant application systems (e.g., NIH, NSF, DOE, DoD).
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple deadlines and competing priorities.
  • Excellent written and verbal communication skills.
  • Proficient with Microsoft Office Suite and online submission portals.
  
  Preferred Qualifications:
  • CRA (Certified Research Administrator) certification.
  • Experience with electronic research administration systems (e.g., Cayuse, InfoEd, Kuali).
  Supplemental Information
  Application Materials and Information:
  
  1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part time work experience, including start and end dates of employment, and at least three professional references.
  2. Applications must be submitted by the specified closing date no later than 11:59 p.m. CST.
  
  About Extra Help Positions:
  
  Extra Help employees are appointed to fulfill casual or emergent needs within the university. The amount of time for which services are needed is not usually predictable and payment for work performed is on an hourly basis and based on actual hours worked. Workdays and hours may vary according to departmental requirements. Extra help appointments may be utilized for a maximum of 900 hours of actual work in any consecutive 12 calendar months.
  
  Extra Help Employees are not eligible for Benefits.
  
  Working Extra Help will in no way affect any other employment opportunities with SIUC, including your position on an Civil Service register. There is no guarantee that working as Extra Help will lead to or secure permanent employment.
  Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master's degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.
  
  The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about , , and find resources about Carbondale and the Southern Illinois region, visit:
  Southern Illinois University Carbondale is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, pregnancy, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran. The university will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders, and regulations.
  This position is not eligible for benefits.

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