• Job Description

  Req#: 2602479
  JOB DESCRIPTION
  
  Performs routine calculating, posting and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned supplier vendors and/or employee reimbursements for internal departments. Assist with projects related to Disaster Recovery Finance as needed.
  
  *This position is only partial remote. Some onsite is required (Galveston, TX). Previous accounts payable experience is required.
  
  ESSENTIAL JOB FUNCTIONS
  • Verifies, audits, and approves disbursement of funds for assigned vendors via Purchase Order (PO) voucher entry and/or non-purchase order (Non-PO) voucher entry and/or Travel/Expense voucher within the Financial Management System (FMS) Accounts Payable or Expense Modules. Obtains appropriate approvals authorizing payments using departmental signature or approval information housed within FMS.
  • Compiles, analyzes and interprets data regarding payment disbursement for goods and services applying thorough knowledge of procurement and University policies and guidelines including taxability and/or IRS-reportability of certain transactions.
  • Interfaces with UTMB Supplier Management team as necessary to assure accurate data in the supplier database.
  • May research payments not correctly posted to vendor or departmental accounts and returned check mail.
  • May monitor incoming payment inquiries from departmental end-users and/or suppliers and perform research related to such inquiries.
  • May initiate or perform voucher reversals, adjustments, credits or cancellations for payment to correct payment errors.
  • May post and process payments for goods and services by generating the FMS PayCycle process per pre-determined schedule. Prepares payment data/information daily for check mailing, EFT, ACH and Treasury Wire record.
  • May interface with IT staff related to FMS Paycycle problem resolution.
  • May respond to non-routine correspondence or telephone contacts within guidelines established by supervisor.
  • Retrieves information regarding vendor or employee payment records and balances within FMS.
  • Utilizes ImageNow online imaging system to review and obtain scanned supporting documents.
  • May provide data input support for ImageNow online imaging system and/or other clerk related duties.
  • May perform records retention duties related to files produced by Accounts Payable department.
  • Performs other duties as assigned regarding gathering support for projects associated with declared disasters.
  
  Marginal or Periodic Functions:
  • Adheres to internal controls and reporting structure.
  • Performs related duties as required.
  
  KNOWLEDGE/SKILLS/ABILITIES
  
  • 10 key by touch
  • Billing or Accounts Payable volume processing
  • Data entry through computer terminal
  • Detail and accuracy oriented
  • Customer service oriented
  • Knowledge of current financial systems
  • Proficient knowledge of Microsoft Office
  
  
  EDUCATION & EXPERIENCE
  
  Minimum Qualifications:
  • Three years of related experience.
  
  WORKING ENVIRONMENT/EQUIPMENT
  
  Standard office environment. Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
  
  **This is a contract position through UTMB HealthCare Systems Staffing. No benefits are associated with this position, with the exception of the 401k retirement plan offered through Healthcare Systems Staffing.*

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