• Job Description

  Req#: req1477
  ANNOUNCEMENT OF POSITION VACANCY

  Title (Function): Internal Event Coordinator
  Department: Event and Hospitality Services
  Reporting To: Director of Campus Hospitality
  FLSA Status: Exempt

  Compensation: $$48,000.00-58,000.00. Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!

  Open Date: 02/18/2026

  Close Date: 03/01/2026 11:59 PM MST

  SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE

  At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.
  
  From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.
  
  Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.
  
  Colorado Mesa University Core Values
  Love - Extending oneself for nurturing the growth of self and others
  Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill
  Courage - Taking risks in the pursuit of new possibilities
  Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others
  Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity
  Curiosity - Cultivating awe and exploring the unknown
  Power - The strength to act collaboratively with individual agency to achieve our goals

  SECTION II – THE SEAT

  At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.

  The Internal Event Coordinator plays a vital role in advancing the mission of the Event and Hospitality Services department by delivering authentic, experience-driven support to campus partners. As a self-motivated and adaptable professional, this individual thrives in a fast-paced, customer service-focused environment and demonstrates the organization, creativity, attention to detail, and follow-through necessary to uphold the department’s commitment to excellence.
  
  Serving as a liaison between students, faculty, staff, and university service providers, the Internal Event Coordinator creates and manages reservations for on-campus clients utilizing Event and Hospitality Services spaces, including outdoor venues and other campus locations, ensuring appropriate space selection and seamless execution. The Coordinator helps execute meetings and events, including evenings and weekends, to ensure every experience reflects the department’s values of service stewardship, collaboration, transparency, innovation, trust, and respect. Through committee involvement and strategic campus partnerships, this role supports optimized space utilization while reinforcing the department’s dedication to professional standards and meaningful campus engagement.

  OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS

  • Accurately manages and schedules all reservations and layouts for on-campus guests through 25 Live scheduling software.
  • Organize, contract, and maintain proper planning paperwork for internal events.
  • Serves as a liaison between guests and Catering Services to insure guest’s food service requests are being met. Provides assistance in using the catering order software, CaterTrax.
  • Manages meetings and events by understanding the scope of event, timelines, and by determining facility and technology needs.
  • Effectively communicates and coordinates technical, facilities and custodial needs with appropriate campus departments.
  • Supervises the execution of all on-campus guest events and meetings.
  • Delivers and maintains high-quality, seamless, and exceptional service for guests and initiate conversations to ensure that their needs are being met while hosting events at CMU.
  • Responsible for proactively resolving issues related to on-campus meetings and events, including real-time troubleshooting and exercising sound judgment in compliance with University policies and procedures, while maintaining a calm, service-oriented approach.
  • Works with the External Event Manager to run and analyze campus space utilization reports to improve marketing strategies and determine any budget implications and recommendations.
  • Assists in the recruiting and supervision of the student Administrative Staff at the front desk.
  • Communicates and provides direction for student Administrative Staff in regards to their daily tasks and on-campus guest needs to ensure quality customer service.
  • Reviews event sheets to familiarize self with all events and meetings occurring in event spaces across campus; ensures that facility appearance and event set-ups are consistent with requests.
  • Identifies needs and makes recommendations for quality improvement that creates value for on-campus guests.
  • Uses discretion in managing and purchasing of office supplies, including copier needs.
  • Cross trained in executing large off-campus guest events in order to provide backup support for the department.
  • Ability to navigate policies and make strategic decisions regarding revenue generating guests, reduce rental guests, and non-revenue generating guests.
  • Provides input to business objectives for long term goals including annual budget.
  • Responsible for developing, updating, and implementing policies and procedures for the Event and Hospitality Services department.

  Other duties as assigned.
  
  

  SECTION III – OUR DESIRES FOR RIGHT FIT

  For the success of our mission and our teams, we desire to have individuals who are a “Right Fit” in our seats. We define “Right Fit” as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.
  
  ESSENTIAL EXPERIENCE FOR RIGHT FIT
  

  • Bachelor’s degree from an accredited institution
  • A minimum of 1 year of experience in scheduling facilities or event planning
  • Demonstrates experience in budget, marketing, and personnel management
  • Excellent customer service, communication, organization, and problem solving skills
  • Experience working with a diverse group of students and staff
  • Attention to detail and ability to manage multiple tasks at the same time
  • Sound computer and administrative skills
  • Demonstrated ability to positively represent Event and Hospitality Services and Colorado Mesa University
  • Ability to learn and use scheduling software (25 Live is current University software)
  • Flexibility to work evenings and weekends
  • Familiarity with office procedures and scheduling software such as 25 Live is preferred.

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.
  
  DIRECT INQUIRIES CONTACT: Kayley Kutcher, kkutcher@coloradomesa.edu
  
  HOW TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
  • Cover letter
  • Resume
  • Include the name, phone number, email address and relationship of at least three professional references who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment.
  • Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)

  ABOUT COLORADO MESA UNIVERSITY

  A comprehensive university in Grand Junction, Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus. As western Colorado’s largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its technical college, CMU Tech, and via online offerings.

  Colorado Mesa University serves as the primary intellectual and cultural center of western Colorado and promotes the exchange of ideas that are of regional, national, and international importance. Founded in 1925, it is a dynamic university enrolling 10,000 students at the associate, baccalaureate, and graduate levels.
  
  At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they will encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that supports students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands.
  
  The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you will not have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs, and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, rafting, and a mountain resort that’s less than 45 minutes from campus for skiing, snowboarding, and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado’s best kept secrets.
  
  Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
  
  Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.
  

• About the company

  Colorado Mesa University is a public university in Grand Junction, Colorado.

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