• Job Description

  Req#: C9298-WOM-216?language=en&page=2&sort=publicationDateDesc

  Job summary

  Expected Shortlisting Date

  10/04/2026

  Planned Interview Date

  17/04/2026

  An exciting opportunity has arisen for a permanent full-time PA / Senior Medical Secretary to support 3 consultants with Leeds Centre for Reproductive Medicine within the Womens CSU at Seacroft Hospital.

  This post will provide full secretarial and administrative support to the consultants and their administration team.

  As an experienced personal assistant, you should possess excellent organisational skills and be used to working with senior colleagues in a complex, busy environment. In addition, you will be required to organise surgery dates and liaise with the theatre management service.

  Good interpersonal and communication skills are essential, as is a familiarity and expertise in using Microsoft IT packages. You must also have the knowledge and ability to use PAS, EPRO Scrik, and be proficient in audio / copy typing.

  Main duties of the job

  You must have experience in diary management with excellent IT skills and a professional telephone manner. You will need to be able to demonstrate exceptional skills in customer care, and ensure all matters relating to your work are dealt with in a sensitive timely manner. You must be able to adapt and prioritise your workload, and the ability to work on your own initiative.

  It is essential the post holder understands and complies with the need for confidentiality and integrity, whilst having a professional attitude to work.

  About us

  Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

  Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

  Details

  Date posted

  24 March 2026

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £28,392 to £31,157 a year

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  C9298-WOM-216

  Job locations

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Job description

  Job responsibilities

  The post holder will provide a comprehensive medical secretarial service to the Consultant and the medical team. They will support and administer processes to sustain the Consultants practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary.

  Please see attached for full job description and personal specification.

  Job description

  Job responsibilities

  The post holder will provide a comprehensive medical secretarial service to the Consultant and the medical team. They will support and administer processes to sustain the Consultants practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary.

  Please see attached for full job description and personal specification.

  Person Specification

  Experience

  Essential

  • Secretarial and administrative processes and practices
  • MS Office application experience

  Desirable

  • 2 years secretarial and administrative experience
  • Customer focussed/customer service skills
  • Patient Centre/PAS
  • National Access Targets
  • NHS/Trust protocols/policies and procedures
  • Diary management experience

  Qualifications

  Essential

  • Qualified to RSAII typing/word processing or Equivalent Experience
  • Proficient audio/copy typist
  • GCSE (or equivalent) English Language grade C or above

  Desirable

  • Shorthand
  • Medical terminology
  • Undertaking qualifications relating to Medical Administration

  Additional Requirements

  Essential

  • Ability to manage time and workload
  • Ability to prioritise work and work to strict deadlines
  • Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy

  Skills & behaviours

  Essential

  • A willingness to undergo training and learn new skills
  • Professional attitude to work
  • Polite and helpful customer service skills
  • Caring and understanding
  • Common sense and initiative
  • Ability to prioritise and organise workload
  • Integrity

  Desirable

  • Ability to adapt to change of circumstances

  Person Specification

  Experience

  Essential

  • Secretarial and administrative processes and practices
  • MS Office application experience

  Desirable

  • 2 years secretarial and administrative experience
  • Customer focussed/customer service skills
  • Patient Centre/PAS
  • National Access Targets
  • NHS/Trust protocols/policies and procedures
  • Diary management experience

  Qualifications

  Essential

  • Qualified to RSAII typing/word processing or Equivalent Experience
  • Proficient audio/copy typist
  • GCSE (or equivalent) English Language grade C or above

  Desirable

  • Shorthand
  • Medical terminology
  • Undertaking qualifications relating to Medical Administration

  Additional Requirements

  Essential

  • Ability to manage time and workload
  • Ability to prioritise work and work to strict deadlines
  • Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy

  Skills & behaviours

  Essential

  • A willingness to undergo training and learn new skills
  • Professional attitude to work
  • Polite and helpful customer service skills
  • Caring and understanding
  • Common sense and initiative
  • Ability to prioritise and organise workload
  • Integrity

  Desirable

  • Ability to adapt to change of circumstances

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Leeds Teaching Hospitals

  Address

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Employer's website

  https://www.leedsth.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Leeds Teaching Hospitals

  Address

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Employer's website

  https://www.leedsth.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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