• Job Description

  Req#: 1603

  Description

  Organization Overview:

  UNICEF USA (“UUSA” or “We”) relentlessly pursues a more equitable world for every child, upholding the rights of all children and empowering every child, everywhere. We also support the fundamental belief that children should have a voice and role in shaping their futures and the futures of their communities.

  Over eight decades, the United Nations Children’s Fund (UNICEF) has built an unprecedented global support system for the world’s children, and has boldly taken on the biggest, seemingly impossible challenges facing children. UNICEF relentlessly works day in and day out to deliver the essentials that give every child an equitable chance in life: health care and immunizations, safe water and sanitation, nutrition, education, emergency relief and more. UNICEF USA advances the global mission of UNICEF by rallying the American public to support the world’s most vulnerable children.

  We know that sustainable change is attainable, but it can’t be achieved alone. It takes a committed team – individuals, governments, corporations, volunteers and staff – who demonstrate a relentless commitment to working tirelessly, day in and day out in some of the toughest, hardest to reach places. Big problems need big solutions, and we harness our collective, global voice and energy to do more good, in more places for children.We will never stop supporting UNICEF to develop smarter, more cost-effective solutions; scaling up proven, data-driven programs; and harnessing new technologies to create measurable change for children.

  UUSA is organized under the laws of New York State as a not-for-profit corporation. As such, UUSA is a tax-exempt organization as defined under Section 501C(3) of the Internal Revenue Code and is governed by an independent, non-salaried Board of Directors.

  Position: Payroll Manager

  Location: NYC National Office/Hybrid

  FLSA Status: Exempt

  Salary: The estimated salary range is $65,300 - $70,000. The midpoint for the salary grade is $81,600. Actual pay will vary based on various factors, including but not limited to relevant experience.

  Position Description:

  Reporting to the Controller and working in close coordination with the Chief People Officer and the People and Culture division, the incumbent will be responsible for implementing, maintaining and reviewing UUSA’s payroll to ensure timely and accurate processing of all transactions. This includes updating new hires, termination, salary adjustments, etc. while also serving as the primary liaison with the organization’s third-party payroll administrator (ADP). Duties will also include updating payroll records, uploading payroll information to the organization’s general ledger system, and addressing employee inquiries. All other duties, as assigned by the Controller.

  Key Responsibilities

  · Responsible for implementing, maintaining and reviewing UUSA’s payroll processing to ensure timely and accurate processing of all payroll transactions.

  · Ensure confidentiality of employee information.

  · Serve as primary liaison with the organization’s third-party payroll administrator (ADP).

  · Coordinate changes in payroll (e.g., terminations, new hires, etc.) and data with salary or wage adjustments, compensation changes or deductions (e.g., annual bonuses, severance pay, flexible spending, taxes, worker’s compensation, garnishments)

  · Ensure accurate processing of benefit expenses (e.g., transmittal of 403(b) funds to trustee)

  · Upload payroll information to the organization general ledger system, NetSuite.

  · Answer employee questions relating to payroll.

  · Ensure all tax forms are processed (W-2, 1095-C, etc.)

  · Ensure all information is received and processed from Recruitment in a timely manner.

  · Assist with gathering information for annual audits (e.g., Financial Audit and Defined Contribution Plan Audit)

  · Assist with requests from other agencies (e.g., IRS, DOL).

  · Manage timecard approvals with UUSA supervisors.

  · Assist Chief People Officer with ADP reports and analytics, compensation reports, salary analysis, etc.

  · Partner with Controller to ensure quarterly 941 reports and filings are reconciled to the general ledger.

  · Partner with Director, Financial Systems Administrator to ensure ADP is functioning correctly and to manage any troubleshooting issues.

  · Other duties as assigned, including overall support to the People and Culture team as required.

  Qualifications

  · Bachelor’s degree or equivalent in Accounting, Finance, or relevant field required

  · Minimum of five years related experience, preferably with payroll or a similar role

  · Strong knowledge with payroll processes

  · Knowledge of labor law and benefits administration preferred

  · Good knowledge of legislation relevant to accounting and payroll strongly preferred

  · Working knowledge of ADP payroll systems required, with NetSuite experience is a plus.

  · Comfortable with Excel (functions, data etc.)

  · An analytical mind with good math skills

  · Strong communication skills

  · Excellent attention to detail

  Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.

  Due to the high volume of applications received, only those selected for an interview will be contacted.

  UNICEF USA is proud to be an Equal Opportunity Employer
  We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. UUSA is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at peopleandculture@unicefusa.org .

• About the company

  The US Fund for UNICEF, doing business as UNICEF USA, is a non-profit, non-governmental organization in the United States that supports the United Nations Children's Fund.

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