• Job Description

  Req#: A0094-26-0000?language=en&page=384&sort=publicationDateDesc

  Job summary

  Join our friendly and supportive team, where your role as a Receptionist will make a real difference to the lives of over 18,000 patients. We are a large, welcoming practice based in Wolverhampton.

  As a Receptionist, you will be the first point of contact for patients and visitors, providing a warm welcome and ensuring they are navigated to the appropriate service or healthcare professional. You will also support the clinical and administrative teams with a range of essential tasks that help the practice run smoothly.

  This is a full-time position for 37.5 hours per week, ideally spread across 5 days. Flexibility is key for this role, as you may be required to adapt to varying shifts and provide cover when needed. A full UK driving license and access to a vehicle are essential, as you may be required to work across any of our sites and may need to travel during your shift. We are looking for someone who is organised, approachable, and committed to delivering excellent patient care in a busy environment.

  In return, we offer a supportive and inclusive working environment, access to the NHS Pension Scheme, and opportunities for ongoing training and development to help you grow in your role. Youll be part of a team that values collaboration, professional growth, and making a positive impact on patient care.

  Main duties of the job

  Key Responsibilities

  • Provide a courteous and efficient reception service to patients, visitors, and healthcare professionals.
  • Receive and assist patients in accessing services, both in person and via telephone.
  • Process appointment requests, home visit requests, and telephone consultations using internal triage pathways.
  • Accurately take and relay messages to the appropriate team members.
  • Register new patients and update patient records on the clinical system.
  • Handle general enquiries and explain practice procedures to patients.
  • Process and distribute incoming and outgoing communications, including emails, letters, and test results.
  • Liaise with external healthcare providers as required.
  • Maintain confidentiality and adhere to data protection policies at all times.
  • Process payments for private services and issue receipts.
  • Support the clinical team by printing forms, processing samples, and managing administrative tasks.
  • Monitor and respond to the practices generic email inbox.
  • Assist with general office duties including photocopying, filing, and scanning.
  • Close the premises in line with practice protocols.
  • Provide cover for absent colleagues and support the wider team as needed.
  • Undertake any other duties appropriate to the role as directed by the management team.

  About us

  Whitmore Reans isa large and friendly practice located in Wolverhampton across 3 sites. We are part of the Wolverhampton Total Health PCN.

  We have n experienced and dedicated management and administrative team support this multidisciplinary team, all working together to provide high-quality, patient-centred care.

  Details

  Date posted

  19 March 2026

  Pay scheme

  Other

  Salary

  £12.71 an hour

  Contract

  Permanent

  Working pattern

  Full-time, Part-time

  Reference number

  A0094-26-0000

  Job locations

  Whitmore Reans Health Centre

  Lowe Street

  Wolverhampton

  WV6 0QL

  
  

  Job description

  Job responsibilities

  Job summary:

  Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.

  Provide general administrative assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone at either of the two sites.

  Job responsibilities:

  The duties and responsibilities to be undertaken by members of the Practice Reception Team may include any or all of the following administrative duties:

  • locking of Practice premises and maintaining security in accordance with Practice protocols

  • Ensuring a professional, effective and efficient reception service is provided to patients and any other visitors to the Practice

  • Dealing with all general enquiries efficiently and courteously including where necessary explaining policy and procedures

  • Explaining practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed

  • Processing telephone requests and face to face requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional following internal pathways

  • Take messages, ensuring accuracy of detail and prompt appropriate delivery to the correct member of staff

  • Process internal electronic and non-electronic tasks

  • Enter requests for home visits onto the computer system, ensuring careful recording of all relevant details

  • General photocopying

  • Checking the generic practice email and dealing with requests / forwarding to the appropriate member of the team in an accurate and prompt manner

  • Printing blood test request forms

  • Advising patients of relevant charges for private (non-General Medical Services) services, accept payment and issue receipts

  • Enter/amend patient information onto the computer as required

  • Filing of patient notes as required, ensuring strict alphabetical order is adhered to

  • Ensure that all new patients are registered onto the computer system promptly and accurately.

  • Process samples received from patients following internal protocol

  • Liaising with external health care providers as required / requested by members of the clinical team

  • Assisting other members of the Primary Health Care Team as required

  • Covering for absent colleagues as and when necessary

  • Undertake any other additional duties appropriate to the post as requested by the Management Team.

  Duties may be varied from time to time under the direction of the Head of Reception / Practice Managers, dependent on current and evolving Practice workload and staffing levels.

  Confidentiality

  In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

  In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

  Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

  Health and Safety

  The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health and Safety Policy, and the Practice Infection Control policy and published procedures. This will include (but will not be limited to):

  • Using personal security systems within the workplace according to Practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Actively reporting of health and safety hazards and infection hazards immediately when recognised
  • Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
  • Undertaking periodic infection control training (annually)
  • Reporting potential risks identified

  Job description

  Job responsibilities

  Job summary:

  Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.

  Provide general administrative assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone at either of the two sites.

  Job responsibilities:

  The duties and responsibilities to be undertaken by members of the Practice Reception Team may include any or all of the following administrative duties:

  • locking of Practice premises and maintaining security in accordance with Practice protocols

  • Ensuring a professional, effective and efficient reception service is provided to patients and any other visitors to the Practice

  • Dealing with all general enquiries efficiently and courteously including where necessary explaining policy and procedures

  • Explaining practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed

  • Processing telephone requests and face to face requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional following internal pathways

  • Take messages, ensuring accuracy of detail and prompt appropriate delivery to the correct member of staff

  • Process internal electronic and non-electronic tasks

  • Enter requests for home visits onto the computer system, ensuring careful recording of all relevant details

  • General photocopying

  • Checking the generic practice email and dealing with requests / forwarding to the appropriate member of the team in an accurate and prompt manner

  • Printing blood test request forms

  • Advising patients of relevant charges for private (non-General Medical Services) services, accept payment and issue receipts

  • Enter/amend patient information onto the computer as required

  • Filing of patient notes as required, ensuring strict alphabetical order is adhered to

  • Ensure that all new patients are registered onto the computer system promptly and accurately.

  • Process samples received from patients following internal protocol

  • Liaising with external health care providers as required / requested by members of the clinical team

  • Assisting other members of the Primary Health Care Team as required

  • Covering for absent colleagues as and when necessary

  • Undertake any other additional duties appropriate to the post as requested by the Management Team.

  Duties may be varied from time to time under the direction of the Head of Reception / Practice Managers, dependent on current and evolving Practice workload and staffing levels.

  Confidentiality

  In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

  In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

  Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

  Health and Safety

  The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health and Safety Policy, and the Practice Infection Control policy and published procedures. This will include (but will not be limited to):

  • Using personal security systems within the workplace according to Practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Actively reporting of health and safety hazards and infection hazards immediately when recognised
  • Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
  • Undertaking periodic infection control training (annually)
  • Reporting potential risks identified

  Person Specification

  Experience

  Desirable

  • Experience of working in a GP Practice

  Person Specification

  Experience

  Desirable

  • Experience of working in a GP Practice

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Whitmore Reans Health Centre

  Address

  Whitmore Reans Health Centre

  Lowe Street

  Wolverhampton

  WV6 0QL

  
  

  Employer's website

  https://www.drvijandpartners.nhs.uk (Opens in a new tab)

  Employer details

  Employer name

  Whitmore Reans Health Centre

  Address

  Whitmore Reans Health Centre

  Lowe Street

  Wolverhampton

  WV6 0QL

  
  

  Employer's website

  https://www.drvijandpartners.nhs.uk (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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