• Job Description

  Req#: 22-28615
  
  
  Job Description
  
  Receptionist
  Location: Edison NJ
  Experience: 2-5 years
  
  Note: This role will be onsite
  
  Job Description:
  The Reception position is responsible for independently performing day to day administrative task along with work functions specific to Reception Management.
  
  Responsibilities:
  Receptionist / Executive Admin Duties: Manage the reception and incoming calls to the office. Daily walk around of the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.
  
  General Admin Duties:
  • Reception Management
  • Receive clients & guest at the front desk
  • Receive & dispatch Fedex, UPS, DHL and other packages
  • Mail collection and distribution.
  • Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
  • Order & manage supplies (pantries, copiers, office supplies, etc.)
  • Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same.
  • Maintain Seat Occupancy data.
  • Create UPS Shipping label request
  • Track Electricity Consumption – HSE
  • Billing and any other Admin duties that may be required / assigned by Supervisor from time to time.
  Qualifications and associated Attributes:
  • Associate degree.
  • 2- 5 years’ experience in Reception/Admin Function of a medium sized facility (> 300 associates) preferred.
  • Should possess excellent English communication skills (written & verbal)
  • Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
  • Should have knowledge of: - (1) Office Management (2) Purchase / Procurement processes, (3) Finance / Accounting processes etc.
  • Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
  • Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
  • Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergency requirement at the location and (8) Available for work outside of regular business hours if needed.
  All offers of employment extended to applicants will be conditional and will require, among other things, that the recipient of the offer of employment submit proof that s/he is fully vaccinated at that time or will submit such proof prior to determining a start date . Individuals with medical issues or sincere religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement. To the extent State legislation or executive action purports to limit TCS’s ability to require vaccination for individuals who object on a basis other than medical issues or sincere religious beliefs, individual requests for an exception to TCS’s generally applicable vaccination policy pursuant to relevant State regulation will be evaluated on a case-by-case basis. Individuals who receive an exemption from vaccination for any reason may be required to comply with other Covid precautions.
  
  
  
  
  
  
  
  Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.
  
  
  
  

• About the company

  We provide Consulting Services for our customer’s project and staffing needs. We also provide Data Management for Clinical Trials.

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