• Job Description

  Req#: mTV0eDXKnPR3
  The Administrative Assistant / Proofreader will provide administrative, operational, and document-support services for homes under construction and company operations. This role will be responsible for managing utility accounts, company credit card expenses, permitting activities, records, and written materials while ensuring information is accurate, organized, and completed on schedule.
  
  The ideal candidate is highly organized, detail-oriented, dependable, and comfortable following up with vendors, utility providers, municipalities, and internal team members. Strong written communication skills and excellent attention to spelling, grammar, formatting, and accuracy are also important for this position.
  
  Utility Account & Billing Management
  
  The Administrative Assistant will oversee utility accounts for homes under construction and company operations. Responsibilities include:
  
  Setting up new utility accounts and coordinating new service requests
  
  Managing utility accounts, bills, and payment deadlines
  
  Paying utility bills accurately and on time
  
  Entering utility payment information and documentation into Buildertrend
  
  Coordinating utility service transfers, disconnects, and new service requests
  
  Monitoring service status and resolving issues as needed
  
  Communicating and following up with utility providers to ensure timely completion of requests
  
  Maintaining organized and accurate utility records
  
  Payment Management
  
  The Administrative Assistant will assist with the administration, documentation, and reconciliation of company credit card expenses. Responsibilities include:
  
  Entering credit card transactions and payment details into Buildertrend
  
  Attaching and maintaining receipts, invoices, and supporting documentation
  
  Reconciling company credit card transactions in Buildertrend with monthly credit card statements
  
  Identifying missing receipts, invoices, or supporting documentation and following up as needed
  
  Ensuring credit card expenses are properly documented, categorized, and coded
  
  Maintaining accurate and organized records of company credit card expenses
  
  Construction Administrative Support
  
  The Administrative Assistant will provide administrative support throughout the permitting process for new homes and related construction activities. Responsibilities include:
  
  Tracking permit applications and monitoring application status
  
  Following up with cities, municipalities, and other agencies regarding permit requirements and status
  
  Paying permit and application fees when due
  
  Entering and maintaining permit-related information in Buildertrend
  
  Preparing, completing, and submitting forms and applications required for permitting
  
  Placing and tracking engineering orders
  
  Requesting new address assignments as needed
  
  Maintaining accurate records of permit applications, approvals, fees, correspondence, and related documentation
  
  Proofreading & Document Review
  
  The Administrative Assistant / Proofreader will review company documents and written materials to ensure they are accurate, clear, professional, and properly formatted. Responsibilities include:
  
  Proofreading emails, reports, forms, correspondence, project documents, and other written materials
  
  Checking documents for spelling, grammar, punctuation, capitalization, and formatting errors
  
  Reviewing documents for consistency in names, dates, numbers, addresses, and other important information
  
  Identifying typographical and factual inconsistencies and bringing them to the appropriate team member's attention
  
  Reviewing documents before submission to vendors, municipalities, clients, or other third parties
  
  Making appropriate corrections while maintaining the original meaning and intent of the document
  
  Ensuring documents follow company formatting and documentation standards
  
  Comparing revised documents against original versions to confirm that requested changes have been completed accurately
  
  Maintaining confidentiality when reviewing internal, financial, construction, or other company documents
  
  General Administrative Support
  
  Maintain accurate, organized, and up-to-date records
  
  Monitor deadlines and follow up on outstanding items
  
  Communicate professionally with vendors, utility providers, municipalities, and other third parties
  
  Assist the construction and operations teams with administrative tasks as needed
  
  Review information carefully and identify errors or missing details before documents are finalized
  
  Identify and communicate issues that may delay payments, services, permits, or other project-related activities
  
  Maintain confidentiality and exercise good judgment when handling company information and financial documentation
  
  Perform other administrative and document-review duties as assigned
  
  Preferred Skills
  
  Strong attention to detail and accuracy
  
  Excellent written communication, spelling, and grammar skills
  
  Strong organizational and time-management abilities
  
  Ability to manage multiple tasks and deadlines
  
  Comfortable communicating with vendors, agencies, and internal teams
  
  Basic computer and document-management skills
  
  Ability to learn software such as Buildertrend and other company systems
  
  Dependable, professional, and able to work independently
  
  Locations United

• About the company

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