• Job Description

  Req#: 139480
  
  
  
  
  
  
  
  Careers that Change Lives
  The Tender and Contract Analyst is responsible for managing all tenders, contracts and offers for his/her region. All administrative tasks from tender announcement until contract expiration, guide the business in the setup of all types of contracts and create regular offers.
  You are expected to be the specialist on tender documents and actively support in preparing the tender submission. You are also expected to contribute to and implement ongoing process improvements in the Pricing, Contracting and Tender Management team.
  A Day in the Life
  The role will include the following responsibilities:
  Tender
  • Gatekeeper of all contracts and owner of the contract registry.
  • Tender management: constantly monitor the tender submission process: format, timing & deadlines, completeness, consistency and compliance with all requirements.
  • Make sure that all parts of the tender are covered and the required structure is kept (administration, technical and financial part).
  • Make sure all prices are loaded and approved in Vendavo before the tender/contract is signed by our GM.
  • Finalizing contracts, collecting signatures and load contract prices from Vendavo to SAP.
  • Maintain centralized administration and storage for agreements.
  • Follow up on submitted tenders (receipt, feedback, non-acceptance, contract upon acceptance, signature, archiving, setting up of the prices, respect timing & deadlines).
  • Monitor contracts and follow up with customers on prolongations, ensuring protocols are signed before expiration after alignment internally with business units.
  • Monitor price increase possibility to increase revenue after direction from business units.
  • Prepare value adds for contracts for external customers in line with contractual obligations.
  • Responsible for maintaining contract master data and formulating applications for change protocols, ensuring changes are implemented and coordinated both internally and externally after approval.
  • Maintain and actively improve contractual e-catalogues, partnering with purchasing departments on process improvement.
  • Create statistics related to master data as specified in contracts.
  • Be gatekeeper on all agreements created by the sales force in Vendavo to ensure compliance with running contracts.
  • Support internal customers with contract and tender-related questions.
  • Work with pricing administrator to solve price discrepancy issues and eliminate price overrides.
  • Support the implementation of Vendavo and provide expert support to the sales force.
  • Expert on tender admin flow and project coordinator for the tender work.
  • Request and distribute tender documents appropriately after the announcement.
  • Reviewer of agreement drafts coordinating with legal for review if needed.
  • Support in setting up and organising tender folders with all documents according to customer specifications.
  • Coordinates proofreading of documents and compiles tender submission & signatures.
  • Detail checking all documents (setting up correct print formats, content lists for subfolders, double checking all requested documents are ready for submission etc).
  • Ensure tender is sent off physically/electronically within deadline and follow up on shipment.
  • Uploading/maintenance of site builder sites in coordination with peers.
  • Be a gatekeeper of the implementation of the pricing strategy and educate your business partners.
  Contracting
  • Maintain centralized administration and storage for agreements.
  • Monitor contracts and follow up with the business on prolongations, ensuring protocols are signed before expiration after alignment internally with business units.
  • Monitor yearly price increase possibility to increase revenue after direction from business units from a contractual & communication point of view.
  • Prepare value adds for contracts for external customers in line with contractual obligations.
  • Responsible for maintaining contract master data and formulating applications for change protocols, ensuring changes are implemented and coordinated both internally and externally after approval.
  • Maintain, develop and adapt internal e-commerce database files to comply with changes in contracts.
  • Be a gatekeeper on all agreements created by the sales force in Vendavo to ensure compliance with running contracts.
  • Contract management and assistance in rebate payment calculations.
  • Support internal customers with contract-related questions.
  • Communicate with customer service upon “Special price” requests.
  • Reviewer of framework agreement drafts and e-commerce requirements drafts in tender package, coordinating with legal for review if needed.
  • Coordinate adaptation to existing contract templates together with the business and legal departments.
  • Become an expert in contracting.
  • Be a gatekeeper of the implementation of the pricing strategy and educate your business partners.
  • Take an active part in the rebate discussion for your customers and make sure all the necessary steps are followed to create the contract.
  Vendavo
  • Support the implementation of Vendavo and provide expert support to the sales force.
  • Create and maintain tender and framework and rebate dossiers in Vendavo.
  • Work with the pricing administrator and the business to solve price discrepancy issues and minimize price overrides.
  • Take part in the ticketing service to handle contract & tender requests.
  • Process the Spot Quotes and Deal documents of the deals prepared by our sales force in Vendavo.
  • Be a gatekeeper of the implementation of the pricing strategy and educate your business partners.
  Must Haves
  • 5 years of experience in the local healthcare industry working with tender, contracts, procurement or similar.
  • Contract management skills, organizational & coordinating skills.
  • Fluent in Dutch, written & verbal. Good level of English.
  • Knowledge of contract concepts, contract law or regulations.
  • Collaboration skills to gather necessary information and build trust.
  • Time management, workload management & prioritization.
  • Ability to communicate across all levels of the organization and with procurement customers.
  • Advanced IT skills in MS Office and MS Excel.
  • Detail-oriented, rigorous and proactive in communication.
  • Ability to understand process flows and provide recommendations for improvement.
  • Self-motivated and able to work with a minimum of supervision.
  • Team player with a positive attitude.
  Nice to Haves
  • Previous work experience in the medical device industry.
  • Experience with SAP and Vendavo.
  • Project management skills.
  • Negotiation skills.
  • Customer/Account management skills.
  • Knowledge of contract concepts, contract & tender law or regulations.
  We Offer
  We offer a competitive salary and benefits package to all our employees:
  • Flexible working environment
  • Annual Incentive Plan % depending on company results
  • Pension scheme and group discount on healthcare insurance
  • Training possibilities via Cornerstone/Harvard Manage Monitor/GetAbstract
  • Employee Assistance Program and Recognize! (our global recognition program)
  About Medtronic
  Bold thinking. Bolder actions. We are Medtronic.
  We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people. Powered by our diverse knowledge, insatiable curiosity, and desire to help all those who need it, we deliver innovative technologies that transform the lives of two people every second, every hour, every day.
  
  When joining Medtronic, you’ll become part of a company that is recognized as a Top Employer in multiple countries throughout Europe. Every day we strive to engineer the extraordinary all the while delivering excellent people experiences and practices benefitting you and your career. Read more about Top Employers .
  Expect more from us as we empower insight-driven care, experiences that put people first, and better outcomes for our world.
  In everything we do, we are engineering the extraordinary.
  Our commitment
  Our unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute.
  We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communities if we hope to have long-term sustainable impact.
  Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.
  Your Answer
  Is this the position you were waiting for? Then please apply directly via the apply button!
  Additional Information
  • Posting Date: Jun 4, 2023
  • Travel: No
  
  
  
  
  
  
  
  
  

• About the company

  Medtronic plc is an American-Irish registered medical device company that primarily operates in the United States.

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