• Job Description

  Req#: D9105-23-0038?language=en&page=1812&sort=publicationDateDesc

  Job summary

  The Coordinator will have a role in supporting the Senior Managers of the Vaccination Programme in planning for and delivering an ambitious programme of Covid-19, Flu and other vaccinations and through the development of a system wide Immunisation Strategy for Coventry and Warwickshire Integrated Care Board (CWICB) in accordance with the JCVI.

  The role is pivotal to ensure that the population of CWICB receive timely access to a high quality and cost effective vaccination service in Coventry and Warwickshire. This post will ensure the administration of the Vaccination Programme runs efficiently.

  The Coordinator is a key member of a multi-disciplinary team providing the day to day programme input into the Vaccination Operations Cell (VOC). The post holder will work with other members of the team to ensure effective system leadership and supporting the effective and efficient planning and deployment of the vaccination programme on behalf of CWICB in accordance with national policy.

  Main duties of the job

  The overall purpose of the post is:

  • Monitoring and maintenance of VOC inbox, ensuring robust processes in place for handover
  • Management and distribution of emails with escalations as required
  • Coordination and support of NHSEI returns within required deadlines with management oversight from Vaccination Programme Manager.
  • Coordination of complaints and enquiries relating to the vaccination programme
  • Ability to use systems and processes relating to vaccination programme, ie Foundry, NBS as examples.
  • Full support and facilitation of meetings including producing and distributing papers in a timely manner, chasing outstanding actions and taking minutes
  • Support the Vaccination Programme Manager and Head of Immunisations in relation to the vaccination programme and inequalities agenda
  • First point of contact for vaccination sites
  • Work with the Vaccination Programme Manager and Head of Immunisations to shape the performance reporting, ie Gold Report and develop suitable reporting dashboards as required;
  • Take responsibility for the analysis and production of a range of reports necessary to manage the Programme (with support from senior colleagues) as required.

  About us

  We aim to be a great place to work and have many initiatives in place to support staff. In line with the Equality Act 2010, our organisation has an Equality, Diversity & Inclusion Group which meets on a monthly basis and has representation from a wide range of staff groups and supports a fairer and more diverse workplace for everyone.

  The ICB has a Wellbeing Warriors group which has recently received Bronze level accreditation for Thrive at work and is working towards Silver accreditation. The Wellbeing warriors focus on physical, mental and emotional health of all staff providing tips, resources and webinars to support and educate staff from senior management to administrators about their wellbeing.

  Date posted

  27 June 2023

  Pay scheme

  Agenda for change

  Band

  Band 5

  Salary

  £28,407 to £34,581 a year PA

  Contract

  Fixed term

  Duration

  9 months

  Working pattern

  Full-time

  Reference number

  105-5330495

  Job locations

  Westgate House

  Market Street

  Warwick

  CV34 4DE

  
  

  Job description

  Job responsibilities

  Key Working Relationships

  • The post holder will be required to maintain constructive relationships with a broad range of internal and external stakeholders;

  • Participate in relevant internal and external working groups/projects, services, and initiatives to provide, information and analytical advice to strategic leads;

  • Work with members of the Team to develop and implement project data collection systems that will provide accurate and timely data;

  • Communicate information and issues, including briefings and reports, to job manager, strategic lead/ strategic manager as appropriate.

  1. Functional Responsibilities

  • Project Management

  • Undertake information/programme analysis as agreed with senior managers;

  • Contribute to effective information management within the team;

  • Participate in relevant internal and external working groups/projects to provide information/analyst advice and support and to maintain data collection systems for its effective use by the team;

  • Analyse and report on data and monitor the processing of data and information;

  3.2 Financial and Physical Resources

  • Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment. Ordering stationery as required;

  3.3 Staff Management

  • Provide training, advice and support on own area of responsibility;

  • Support training and induction of new and existing staff as required;

  • Participate in the recruitment process of support staff as required.

  3.4 Information Management.

  • Carry out timely and accurate information analysis and report on agreed areas of portfolio and present findings in an agreed manner;

  • Develop and maintain databases required by the job;

  • Maintain administrative and information resources.

  3.5 Research and Development:

  • Undertake auditing of projects, services, initiatives;

  • Carry out web based and publications research;

  • Actively support and contribute to the development of key performance indicators for the successful assessment of performance.

  1. Operational Responsibilities

  4.1 Planning and Organisation:

  • Support the implementation of project, service, initiative through timely and relevant information analysis and administrative support, in accordance with the agreed priorities of the Team;

  • Deliver against agreed objectives, achieving quality outcomes;

  • Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work.

  • Policy and Service Development:

  • Propose changes to own project, service, initiative work, inform policy and make recommendations for more effective delivery;

  • Contribute to the review and development of existing project information management systems and contribute to the development of an integrated approach to project management.

  Job description

  Job responsibilities

  Key Working Relationships

  • The post holder will be required to maintain constructive relationships with a broad range of internal and external stakeholders;

  • Participate in relevant internal and external working groups/projects, services, and initiatives to provide, information and analytical advice to strategic leads;

  • Work with members of the Team to develop and implement project data collection systems that will provide accurate and timely data;

  • Communicate information and issues, including briefings and reports, to job manager, strategic lead/ strategic manager as appropriate.

  1. Functional Responsibilities

  • Project Management

  • Undertake information/programme analysis as agreed with senior managers;

  • Contribute to effective information management within the team;

  • Participate in relevant internal and external working groups/projects to provide information/analyst advice and support and to maintain data collection systems for its effective use by the team;

  • Analyse and report on data and monitor the processing of data and information;

  3.2 Financial and Physical Resources

  • Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment. Ordering stationery as required;

  3.3 Staff Management

  • Provide training, advice and support on own area of responsibility;

  • Support training and induction of new and existing staff as required;

  • Participate in the recruitment process of support staff as required.

  3.4 Information Management.

  • Carry out timely and accurate information analysis and report on agreed areas of portfolio and present findings in an agreed manner;

  • Develop and maintain databases required by the job;

  • Maintain administrative and information resources.

  3.5 Research and Development:

  • Undertake auditing of projects, services, initiatives;

  • Carry out web based and publications research;

  • Actively support and contribute to the development of key performance indicators for the successful assessment of performance.

  1. Operational Responsibilities

  4.1 Planning and Organisation:

  • Support the implementation of project, service, initiative through timely and relevant information analysis and administrative support, in accordance with the agreed priorities of the Team;

  • Deliver against agreed objectives, achieving quality outcomes;

  • Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work.

  • Policy and Service Development:

  • Propose changes to own project, service, initiative work, inform policy and make recommendations for more effective delivery;

  • Contribute to the review and development of existing project information management systems and contribute to the development of an integrated approach to project management.

  Person Specification

  ex

  Essential

  • Knowledge of administrative procedures, including minuting meetings and project management
  • Knowledge of vaccination programme
  • Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills;
  • Problem solving skills and ability to respond to sudden unexpected demands;

  Desirable

  • Skills for managing aspects of projects ensuring they meet financial targets.

  Person Specification

  ex

  Essential

  • Knowledge of administrative procedures, including minuting meetings and project management
  • Knowledge of vaccination programme
  • Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills;
  • Problem solving skills and ability to respond to sudden unexpected demands;

  Desirable

  • Skills for managing aspects of projects ensuring they meet financial targets.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  NHS Coventry & Warwickshire Integrated Care Board

  Address

  Westgate House

  Market Street

  Warwick

  CV34 4DE

  
  

  Employer's website

  https://www.happyhealthylives.uk/integrated-care-board/ (Opens in a new tab)

  Employer details

  Employer name

  NHS Coventry & Warwickshire Integrated Care Board

  Address

  Westgate House

  Market Street

  Warwick

  CV34 4DE

  
  

  Employer's website

  https://www.happyhealthylives.uk/integrated-care-board/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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