• Job Description

  Req#: 5250724
  Salary: $3,936.00 - $5,213.00 Monthly
  Location : Thurston County - Tumwater, WA
  Job Type: Full Time - Permanent
  Remote Employment: Flexible/Hybrid
  Job Number: 2026-02858
  Department: Dept. of Corrections
  Division: Prisons - HQ
  Opening Date: 04/06/2026
  Closing Date: 4/13/2026 11:59 PM Pacific
  
  Description
  Administrative Assistant 1
  Comprehensive Case Management - HQ
  Full Time - Permanent - Teamsters Monthly Salary: $3,936 - $5,213
  Tumwater, WA
  The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 for the Comprehensive Case Management - Classification Division, located at DOC Headquarters in Tumwater, WA.
  **NOTE: This recruitment may be used to fill future permanent and non-permanent vacancies that may occur. **
  Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
  
  The classification process provides for graduated release through a systematic decrease in supervision and corresponding increase in incarcerated individual responsibility and reentry into the community through an individual's participation in work, education, treatment, and other evidence-based programs. Classification is the management tool used to assign incarcerated individuals to the least restrictive custody designation that addresses programming and other needs while providing for the safety of staff, other incarcerated individuals, and the community.
  This position provides office support to the Headquarters Classification Unit's Correctional Program Managers, Corrections Specialists, and various other DOC units to ensure the accurate and timely classification review and processing of the state's incarcerated population.
  
  The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.
  
  DOC is an organization that respects individuals for their unique qualities and strives to create a safe environment for individual uniqueness.
  
  HOW TO APPLY
  Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following required documents:
  1. Cover letter regarding your interest in this position.
  2. Detailed chronologicalresume. Your resume will not substitute for the 'Work Experience' section of the online application.
  3. Include at least three professional-level references with valid phone number and email for each.
  For more information or questions about this opportunity, please email Alaina Olson at alaina.olson@DOC1.WA.GOV or call 360-974-9706.
  Duties
  Provide secretarial support to Classification unit CS4 staff and committee chairs
  Tasks include:
  • Screen OMNI work boxes; screen Outlook inboxes.
  
  • Create agendas using the appropriate database tools; create necessary tracking documents for committees.
  • Provide agendas to the committee chair in advance of meetings and make requested/necessary changes; send the final agenda to all committee participants.
  
  Answer telephones and Maintain Email Correspondence
  
  Tasks include:
  
  • Answer the main Classification line, responding to inquiries regarding classification procedures and processes; screening calls to the Chief and other staff regarding routine classification matters such as custody level, facility placement, transfer requests, and out-of-state placements; document conversations in OMNI.
  • Maintain Classification Unit email box, responding to inquiries regarding classification procedures and processes; screening calls to the Chief and other staff regarding routine classification matters such as custody level, facility placement, transfer requests, and out-of-state placements; document conversations in OMNI and in tracking database.
  • Maintain Separations Review Email Box, responding to stakeholders of the FASSAP Committee to include gathering submitted information and creating weekly agendas and/or redirecting requests to the appropriate department.
  • Maintain Single Cell Committee Email Box, responding to stakeholders of the Single Cell Committee to include gathering submitted information and creating weekly agendas and/or redirecting requests to the appropriate department. Inform stakeholders of committee decisions and document in OMNI.
  • Monitor GOV QA for the unit daily, responding to Correspondence Unit as assigned.
  
  Perform data entry and indexing.
  
  Tasks include:
  
  • Inform stakeholders of committee decisions and document in OMNI.
  • Assist with closing Custody Facility Plans, build transfer orders, and create chronological entries as needed.
  • Enter committee decisions into tracking databases as needed.
  • Scan and index hard copy decision forms into OnBase as needed.
  
  Attend Classification meetings.
  Tasks include:
  
  
  • Schedule and coordinate committee meeting spaces and participants.
  • Attend committee meetings. Navigate OMNI and other databases as needed.
  • Act as notetaker, documenting attendees and decisions. Attend meetings on behalf of supervisor; represent supervisor in supervisor's absence.
  
  Qualifications
  
  Required:
  
  High school diploma or GED equivalent
  
  AND
  
  Two (2) years of increasingly responsible office experience requiring keyboarding or typing.
  
  Desired/Preferred:
  
  
  • Ability to work independently, as well as part of a team.
  • Coordinates with others inside or outside the organization to share information, makes decisions, arranges for services or other assistance, and/or implements solutions to problems or complaints.
  • Relays messages and instructions from supervisor(s) to others in a timely and professional manner.
  • Demonstrates skills in communicating clearly, accurately and concisely.
  • Demonstrates the ability to organize and prioritize.
  • Uses positive and professional interpersonal and communication skills.
  • Knowledge and experience with Microsoft Office software Outlook, Word, Excel and Access.
  
  Supplemental Information
  Supplemental Information:
  
  For additional information about the agency, please visit
  
  Vision: Working together for safer communities.
  
  Mission: Improving public safety by positively changing lives.
  
  Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
  
  DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
  
  IMPORTANT NOTES:
  
  Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. **Please note: Phone number AND email address are required for all professional references.
  
  Answers to supplemental questions must be verifiable with provided work history.
  
  A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  
  Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  
  We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration.
  
  Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  
  Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  
  Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing, and treatment will also be required. Employment is not contingent upon test results.
  
  Telework Details
  
  This is an onsite position and not allocated for telework.
  
  What We Offer:
  
  As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
  
  Remote/telework/flexible schedules (depending on position)
  
  Up to 25 paid vacations days a year
  
  8 hours of paid sick leave per month
  
  12 paid holidays a year
  
  Generous retirement plan
  
  Flex Spending Accounts
  
  Dependent Care Assistance
  
  Deferred Compensation and so much more!
  
  *The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
  
  For questions about this recruitment, or to request reasonable accommodation in the application process, please email For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
  More than Just a Paycheck!
  Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
  
  We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
  
  Read about our benefits:
  The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
  
  Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
  
  Insurance Benefits
  Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
  
  Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
  
  To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
  
  Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
  
  Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
  
  The Washington State Employee Assistance Program promotes the health and well-being of employees.
  
  Retirement and Deferred Compensation
  State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
  
  Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
  
  Social Security
  All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
  
  Public Service Loan Forgiveness
  If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
  
  Holidays
  Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
  
  Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
  
  Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
  
  Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
  
  Sick Leave
  Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
  
  Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
  
  Vacation (Annual Leave)
  Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
  
  Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
  
  Pay status includes hours worked, time on paid leave and paid holiday.
  
  As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
  
  Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
  
  Military Leave
  Washington State supports members of the armed forces with 21 days paid military leave per year.
  
  Bereavement Leave
  Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
  
  Additional Leave
  Leave Sharing
  
  Family and Medical Leave Act (FMLA)
  Leave Without Pay
  
  Please visit the State HR Website for more detailed information regarding benefits.
  
  Updated 01-07-2026
  01
  
  Do you possess a high school diploma or GED equivalent?
  • Yes
  • No
  
  02
  
  Please describe your level of experience performing clerical duties in a professional environment.
  • I do not possess any experience performing clerical duties.
  • I have less than 12 months of experience performing clerical duties.
  • I have at least 12-23 months of experience performing clerical duties.
  • I have 24 months or more of experience performing clerical duties.
  
  03
  
  If you responded to the question above with any degree of experience performing clerical duties, please briefly describe where you obtained this experience, and in what capacity. If you indicated that you do not have any clerical experience, please type "N/A" in the field below. Please do not type "SEE RESUME."
  04
  
  Please describe your level of experience with computer software such as Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Publisher and Microsoft PowerPoint.
  • I do not possess any experience using these computer programs.
  • Basic Knowledge: ability to utilize the basic functions of these programs to complete assigned work that is not complex in nature.
  • Skilled: ability to utilize the functions of these programs to complete assigned work that is basic and/or complex in nature.
  • Advanced: ability to utilize the functions of these programs to complete assigned work that is complex in nature, requiring more than basic familiarity to complete.
  • Expert: ability to utilize all functions of these programs to complete work that is very complex in nature, and the ability to teach/instruct others in the operation of these programs.
  
  05
  
  Which of the following best describes your customer service experience working directly with internal or external customers on the telephone or in person? This would include greeting and assisting clients or customers in person, some of who may be difficult to work with such as hostile and angry people.
  • I have no experience working directly with customers.
  • I have had less than 12 months experience working directly with customers.
  • I have had at least 12 months experience working directly with customers.
  • I have had at least 24 months experience working directly with customers.
  • I have had at least 36 months experience working directly with customers.
  
  06
  
  Which of the following best describes your work experience in an environment where you were responsible for performing several tasks simultaneously while having continual interruptions? Examples include answering multiple telephone lines, greeting visitors, inputting data into computers, scheduling meetings, answering questions of staff, and making travel arrangements.
  • I have had no work experience in such an environment.
  • I have had less than 12 months of this type of work experience.
  • I have had at least 12 months of this type of work experience.
  • I have had at least 24 months of this type of work experience.
  • I have had at least 36 months of this type of work experience.
  
  07
  
  Please describe your level of experience working in an adult correctional environment.
  • I do not have any experience working in an adult correctional environment.
  • I have less than 12 months of experience working in an adult correctional environment.
  • I have 12-23 months of experience working in an adult correctional environment.
  • I have 24 months or more of experience working in an adult correctional environment.
  
  08
  
  If you responded to the question above with any degree of experience, please briefly describe where you obtained this experience, and in what capacity. If you indicated that you do not have any of this experience, please type "N/A" in the field below. Please do not type "SEE RESUME."
  09
  
  If hired for this position, do you currently possess required documents to allow you to legally work within the United States?
  • Yes
  • No
  
  10
  
  If hired for this position, will you require employer sponsorship, either now or in the future?
  • Yes
  • No
  
  Required Question

• About the company

  The best remote jobs for you

Notice