• Job Description

  Req#: R15293

  Position Title:

  Administrative Assistant - Part Time

  Job Group:

  Professional & Scientific

  Required Minimum Qualifications:

  High School diploma or equivalent

  Preferred Qualifications:

  2 years of administrative support experience.
  Experience in event planning and coordination.
  Experience working in higher education.
  Microsoft Office skills.

  Job Description:

  Summary

  The Department of Veterinary Clinical Sciences within the College of Veterinary Medicine at Iowa State University is seeking a part-time Administrative Assistant. If organization is your forte and you're eager to learn and take initiative, this position is tailor-made for you! Serving as backup support for others, you'll be instrumental in ensuring efficient administrative operations for the academic department and in conjunction with the Lloyd Veterinary Medical Center. Your contributions will be marked by sound judgment, a commitment to confidentiality, and excellent interpersonal and communication skills.

  In this pivotal role, you'll provide high-level administrative support and oversee administrative functions. As an Administrative Assistant I, you'll leverage your expertise to provide administrative support to the department chair, faculty members, and students. Specific duties include but are not limited to general office management, coordinating departmental events, managing donation contributions, and managing various logistical aspects of the departments’ student support operations with an emphasis on preceptorship coordination.

  The successful candidate will embody a service-oriented approach while maintaining professionalism and friendliness. You'll play a vital role in managing departmental records, calendars, and schedules. This position will serve as the department’s key, access, and voice coordinators and assist with on-boarding activities. Proficiency in the Microsoft Office suite (Excel, Outlook, Word) is essential, and experience with electronic folder and security management systems, such as CyBox or similar platforms, is beneficial. Willingness to learn the university’s Workday software and tools is also necessary.

  Join us and become an integral part of a vibrant community dedicated to excellence in veterinary education and student success.

  Proposed schedule: M-F 8:00 am to 12:00 noon.

  
  
  Example of Duties
  • Conducts basic research, gathers data, and prepares reports.
  • Arranges calls and schedules meetings.
  • Assists with making basic travel reservations and itineraries.
  • Participates in regularly scheduled team meetings.
  • Types correspondence, reports, or other documents.
  • Edits documents for grammar, spelling, and punctuation errors.
  
  Level Guidelines
  • Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks
  • Works under relatively close supervision and receives guidance on new work assignments
  • Works on assignments which are routine in nature requiring limited judgment
  • Refers difficult or less routine issues to supervisor or higher-level staff for assistance
  • May provide guidance to students

  Appointment Type:

  Regular

  Number of Months Employed Per Year:

  12 Month Work Period

  Time Type:

  Part time

  Pay Grade:

  PS804

  Application Instructions:

  To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

  Original Posting Date:

  August 8, 2024

  Posting Close Date:

  August 14, 2024

  Job Requisition Number:

  R15293

• About the company

  Iowa State University of Science and Technology,, is a public land-grant research university in Ames, Iowa.

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